CUBS is live

CUBS is now live. It should come down on your very next send/receive. You will notice a very long send/receive with the status "updating finances". After a couple minutes, you should receive a popup saying

The transition to the new financial system at Church headquarters is complete. You can now use MLS finance functionality.

At first glance, things are pretty similar. No surprises there. I thought I'd make a list of the new financial categories for the curious. None of these were there before. The categories we had before are now sub-categories under Budget:Budget Allocations and are still prepended with the "BU-" from the old system. The budget categories are:
Budget:Administration
Budget:Budget Allocations
Budget:Curriculum
Budget: Distribution Center Charges (have to add space or I get a smiley)
Budget:Elders Quorum
Budget:High Priests Group
Budget:Library
Budget:Other
Budget:Primary
Budget:Relief Society
Budget:Single Adults
Budget:Sunday School
Budget:Young Men
Budget:Young Women

Fast Offering categories have some slightly different wording (none of these are in the stake MLS. They weren't before either):
Fast Offerings: Fast Offerings Expenditures Food
Fast Offerings: Fast Offerings Expenditures Housing
Fast Offerings: Fast Offerings Expenditures Medical
Fast Offerings: Fast Offerings Expenditures Other
Fast Offerings: Fast Offerings Expenditures Utilities

The other categories appear to have kept more of the original categories. There are some new ones, however:
Other:Payable to Local Unit (every Other subcategory now has "Payable to Local Unit" as well.
Other:Payable to Local Unit:Cash over
Other:Payable to Local Unit:Misc

Plus some others
Reimbursed Expenses:Utah Sales Tax
Ward Missionary Fund
Ward Missionary Fund:Missionary Commitment Transfers (not in Stake MLS)

Additional fields unique to the stake are:
Payable to Local Unit
Reimbursed Expenses:Computer Equipment Repair
Reimbursed Expenses:Local Telephone Line
Reimbursed Expenses:Missionary Housing
Reimbursed Expenses:Priesthood Leader Phone/Travel
Reimbursed Expenses:Scout Registration

Besides our local sub-categories, that is everything listed on the drop down menu in the category section of the Enter Expenses screen (and the Income and Expense report: Summary by Sub-Categories).

Some additional observations:
Budget Report screen shows all 0's except it appears the YTD total of my expenses are now lumped into the Budget:Administration category. Sub-category balances will need to be recreated. That was covered in the instructions sent to each unit.

View/Edit budget screen still gives me the functionality to hand-enter starting balances for each budget subcategory. They are currently all 0's. There is still a spot on the bottom to enter a yearly budget allocation total as well.

The add/update donors screen appears to be the same as well.

***A unit running MLS 3.3.0b did NOT convert correctly. Here are some of the errors:
I got some database errors (a database error has occurred) when trying to open the Income and Expense report. It did open, however.

I get a database error (there was an error while reading the database) when I select view/update donations although it does still open. This unit is missing all donations prior to Jul 25 2010.

View/update expenses screen opens and appears to be ok. I do get a database error again when I try to view prior year info. If opens, but I'll have to actually compare reports to see if I'm missing anything.

An important side note here. The computer I was on in my previous post is running Windows 7 and MLS 3.3.0b. I have updated that post to reflect a good transition. I just did the send/receive on the stake computer (XP Pro and MLS 2.3.2) and I noticed a second pop-up I never got w/ MLS 3.3.0b:

The file CUBSMLS20101022_<unit#>.<some more numbers>" was processed successfully. #### records were processed.

If you are on MLS 3.3.0b, I would hold off on transmitting. I contacted LUS and was told a team lead would be giving me a call back in a bit. It does seem to be a 3.3 issue and not a 3.2.3 issue.

Similar playing around in the stake finances revealed no database errors and apparently no missing data as best I can tell for now.

For those curious, the Budget Allocation screen does have default values in it.
Sacrament meeting %: 80
Young Men %: 90
Young Women %: 90
Primary %: 100
Young Single Adults %: 70

The stake is of course free to change this, but in case they forget there are default values in there that will ensure the wards get a disbursement in January.

I have one other unit running MLS 3.3.0b. I was told to definitely hold off on transitioning them until I hear back from LUS.

When you look at the categories, does it show the history of expenses? For example, we had several different sub-categories under Primary, and I was just wondering if all the expenses that were under all of the various subcategories will show up under the general Primary category.

LVAllen wrote:When you look at the categories, does it show the history of expenses? For example, we had several different sub-categories under Primary, and I was just wondering if all the expenses that were under all of the various subcategories will show up under the general Primary category.

There is no history. Just a lump total under Budget:Administration. You can step through it month my month, but that still just gives you total monthly expenses. All other subcategories are all 0's. You will likely have to recreate your subcategories and transfer funds to get the history if you want it. Your other option is to use your income and expense report from the 17th and just create starting balances for these subcategories equal to what their balances were on the 17th.

crislapi wrote:There is no history. Just a lump total under Budget:Administration. You can step through it month my month, but that still just gives you total monthly expenses. All other subcategories are all 0's. You will likely have to recreate your subcategories and transfer funds to get the history if you want it. Your other option is to use your income and expense report from the 17th and just create starting balances for these subcategories equal to what their balances were on the 17th.

So, let's say, hypothetically, of course, that a unit did not print these reports on the 17th? Is this ward essentially up a river without a paddle, so to speak? Are they having to basically start over and have to try to remember what their budget sub-category allocations were, or the specific names of the budget subcategories that they would want to re-include? And hope that all donation batches have been included?

I imagine that this will not be an uncommon occurrence during this transition. If a ward clerk was not as diligent as he should have been by actually following through on the nine-page MLS message, and no urging was given by a Stake clerk, what to do.... oh, what to do....

I guess those affected in this way just have to live with it and move on. My heart is sinking the more I read about this changeover.... but, I'll try not to be bitter...

njcant1 wrote:
So, let's say, hypothetically, of course, that a unit did not print these reports on the 17th? Is this ward essentially up a river without a paddle, so to speak? Are they having to basically start over and have to try to remember what their budget sub-category allocations were, or the specific names of the budget subcategories that they would want to re-include? And hope that all donation batches have been included?

Well, hypothetically, I think you could try to get MLS installed on another computer, restore from the backup on the 17th, and print the reports that way. See this post. At least, I'm hoping you can. Else, I'll have to have a long and sheepish hypothetical discussion with the Bishop and Ward clerk about how I can't tell each organization what amount of their budget remains...

njcant1 wrote:
So, let's say, hypothetically, of course, that a unit did not print these reports on the 17th? Is this ward essentially up a river without a paddle, so to speak? Are they having to basically start over and have to try to remember what their budget sub-category allocations were, or the specific names of the budget subcategories that they would want to re-include? And hope that all donation batches have been included?

I wouldn't say all is lost. Perhaps visit this post for some ideas. I will admit the one week of lead time on the conversion was a bit short notice. If you do attempt the approach suggested there, do NOT restore your current version of MLS. While I don't know exactly what will happen, I'm afraid it might undo the whole conversion to CUBS.

I do need to clarify. The unit I was looking at was the one with the glitch. I have now converted 8 more units over w/o any more glitches. It appears that the sub-category names in these units has carried over. However, the financial information has not. Some categories do have limited financial information, but it is no where near complete. It'll take more digging to see exactly where things are, but quick observation is that the financial information at the sub-category information has been lost. Most of the information appears to have been combined/lulmped into the Budget:Administration and Budget:Budget Allocations sub-categories, thus loosing sub-category specific information. Restoring balances to their pre-CUBS values will involve using the Income and Expense report printed on the 17th and transfers. I'll post the instructions from the MLS message in a second..

The other option is, of course, to just finish out the year with what money the stake gives you as best you can and then restart in earnest on Jan 2011.

LVAllen wrote:Well, hypothetically, I think you could try to get MLS installed on another computer, restore from the backup on the 17th, and print the reports that way. See thispost.

You can't restore the backup from the 17th. That one "remembers" the finances lock-out. However, any backup earlier than that should work.

As for how to "recreate" sub-category balances post-transition, here's some info from the MLS message (the 9-page one)

Q. All my balances in budget, other, and ward missionary are different than they were. How can I get them
back to normal? Can you give me step-by-step instructions on how to fix these?
A. When viewing the Income and Expense Report, select All as the date range and focus on the ending
balance.
Balances in subcategories can be re-created by using the finance document printed out prior to the transition and using the Transfers function in MLS. To access the Transfers function in MLS:
1. Go to the Finances menu and click More. Then click Enter Transfers.
2. Add a reason for the transfer, such as "Re-creating subcategory balances."
3. Move amounts from categories in "Transfer source" (left side) to categories in "Destination" (right side).
4. The category totals at the bottom should match.
5. Click Save to save the transfer.
6. Saved transfers cannot be undone. An opposite transfer must be entered to reverse the previous incorrect transfer.

crislapi wrote:The categories we had before are now sub-categories under Budget:Budget Allocations and are still prepended with the "BU-" from the old system.

Interesting. I wanted to rename our old categories so they fit better in the new system. However, I cannot. Each of them has a red X next to it indicating they are not editable.

I cannot add subcategories to the (main) Budget category but I can add sub-sub-categories (i.e. I can add sub-categories to any of the Budget sub-categories, creating sub-sub budget categories).

I can also add sub-categories to Other. All other main categories are locked out, as expected.

There is some additional info here. Wanted to add one more thing but it seems to fit better here. The 2010 Q4 disbursement information is in CUBS. As far as I can tell, it was all disbursed to the stake, since it predates CUBS (my credits are all dated Oct 7).

The additional observation here is that there is also an OTA (Out of turn adjustment) dated Oct 18. This appears to be our final tax reimbursement for Jul 1 2010 - Oct 17 2010. This only applies to units in Utah and North Carolina, but thought I'd point it out so you know not to expect it next July.

crislapi wrote:I have one other unit running MLS 3.3.0b. I was told to definitely hold off on transitioning them until I hear back from LUS.

Ok, my corrupted ward is now repaired thanks to some tlc and late night work by a programmer. Their tables?? were corrupted even pre-CUBS so the conversion just highlighted the issue. They sent me a rebuilt backup to restore from this morning and it worked great. Everything up and running without database errors and appears to have converted just fine.

That motivated me to try converting my other ward that is also running MLS 3.3.0(beta) but on XP Pro. I did upgrade them to MLS 3.3.0b2 first and I didn't have a single issue.

njcant1 wrote: So, let's say, hypothetically, of course, that a unit did not print these reports on the 17th? Is this ward essentially up a river without a paddle, so to speak? Are they having to basically start over and have to try to remember what their budget sub-category allocations were, or the specific names of the budget subcategories that they would want to re-include? And hope that all donation batches have been included?

LVAllen wrote:Well, hypothetically, I think you could try to get MLS installed on another computer, restore from the backup on the 17th, and print the reports that way.

That could be messy since that computer with the live data on it would then have to be scrubbed. I don't recommend doing that without first checking with the stake clerk, who might then seek guidance from Local Unit Support.

crislapi wrote:The other option is, of course, to just finish out the year with what money the stake gives you as best you can and then restart in earnest on Jan 2011.

And with just over 2 months left until January, that might be the best option.

jbh001 wrote:That could be messy since that computer with the live data on it would then have to be scrubbed.

True, although scrubbing is not that difficult. Follow the "Uninstall" and "Clean Folders" instructions under "Clean Install" found here in the Wiki. Just be sure to empty the recycle bin when you are done.

Another option now that finances are unlocked is to add your unit to another unit's MLS (option under sytem options to have multiple units share a single MLS installation). Restoring from the backup should bring your finances as they were before. When you are done, remove the unit and clean out the folder w/ your unit number under "C:\Program Files\LDS Church\MLS\data" and "C:\Program Files\LDS Church\MLS\Units".

No scrubbing is needed until that computer is replaced by FM.

First of all, thank you for all your support in this conversion.
I have a few questions. The conversion went well today after being notified that CUBS is now live. It took about a half an hours to down load and update the computer in my ward. However, when I looked at the Budget Categories I have duplicates of some categories and some are missing. Of course all dispersements are located under the Budget:Administration and the categories are zero'd.
My categories look like this:
Budget:Budget Allocations: BU-Activities Committe
Budget:Budget Allocations: BU-Relief Society
Budget:Budget Allocations: BU-Ward Supplies
Budget:Budget Allocations: BU-Young Men
Budget:Cirriculum
Budget:High Priest Group
Budget:Relief Society
Budget:Young Men
Budget:Young Women
With all the other categories being listed, I'm just not taking the effort to list them.
So this gives me two categories for Relief Society and Young Men.
Which one do I use and which one do I delete if possible?

In the Enter Expenses, there is no place to enter the Utah sales tax.Do I use a sub-category to enter that or do I just enter the amount of the purchase minus the Utah sales tax?

LTORDUSA1 wrote:So this gives me two categories for Relief Society and Young Men. Which one do I use and which one do I delete if possible?

In looking more closely at mine, the sub-sub-categories that were preserved appear to just be those that have either a balance forward in them or income. So I'm going to guess that if you do an Income and Expense Report that shows a Summary by Sub-Category, you will notice the only reason the categories below were preserved was for that reason, too.
Budget:Budget Allocations: BU-Relief Society
Budget:Budget Allocations: BU-Ward Supplies
Budget:Budget Allocations: BU-Young Men

When I look at mine under Budget>Add/Update Categories, they are active, but I cannot rename them.

Which one you use does not matter. That is your own local preference. However, my intuition tells me that as soon as I transfer out the balance forward/income from these categories, they will disappear. I just want to figure out where it's coming from first!

LTORDUSA1 wrote:In the Enter Expenses, there is no place to enter the Utah sales tax.Do I use a sub-category to enter that or do I just enter the amount of the purchase minus the Utah sales tax?

Sales tax is entered on a second row in the Category & Amount window (select budget category in first column, and amount in 2nd column). The category is near the bottom. It should be called "Reimbursed Expenses:Utah Sales Tax"

As I look at our Budget summary I see that following certain activities with another Ward we were reimbursed to the tune of just over $150 back into our Ward Budget. But now that we've received our financial information back from HQ our budget balance is zero. Shouldn't we still have credit for the $150+ which was still supposed to be available for 2010?

(See attached image for details of what I'm trying to explain.)

HI;

When I read that CUBS was active I went and did the transmit, so now I can write checks that we waited to do. I have a big issue. I hope just my old computer. I entered the data hit save and it felt like five minutes went by before I was able to do the next check. Has anyone else tried to do a check and get the same lag?

ecotim wrote:... I entered the data hit save and it felt like five minutes went by before I was able to do the next check. Has anyone else tried to do a check and get the same lag?

I haven't done a check yet but I have been in the finances playing w/ transfers, etc quite a bit. Yes, I have noticed that it is quite slow.

GregAnderson wrote:As I look at our Budget summary I see that following certain activities with another Ward we were reimbursed to the tune of just over $150 back into our Ward Budget. But now that we've received our financial information back from HQ our budget balance is zero. Shouldn't we still have credit for the $150+ which was still supposed to be available for 2010?

Yes it should still be there, but that doesn't necessarily mean it is WHERE you expect it to be. First question - how did you enter the credit? I'd assume since it shows in income you entered it as a donation. Any former budget category I had that had been donated to at any time since Jan 1 2007 (had values in the income column) appeared as a subcategory under Budget:Budget Allocations. If it's not there, I'd open up the batch corresponding to that deposit and see if it's still there. Se what category the donation was put into and, if you don't like the category it is in, change it to be the category you now want it to be in.

I think the reason categories w/ income still appear post-CUBS is because CUBS was not able to change the category info for donations like they could checks. Just a thought.

We started enabling CUBS today in our stake. There came up the situation where once CUBS was enabled and clerks could get into the financial system again, they wanted to restore a previous database to print reports they were missing from before the change over. Once the reports were generated and the most current "pre-CUBS" database restored, they were locked out of finances again and a send/receive would not re download the CUBS data.

Is there any way to get MLS to resend the CUBS data once it's been downloaded, or do I need to call CHQ on Monday to get a flag set to resend the data?

Thanks for your help.

bragado wrote:We started enabling CUBS today in our stake. There came up the situation where once CUBS was enabled and clerks could get into the financial system again, they wanted to restore a previous database to print reports they were missing from before the change over. Once the reports were generated and the most current "pre-CUBS" database restored, they were locked out of finances again and a send/receive would not re download the CUBS data.

Is there any way to get MLS to resend the CUBS data once it's been downloaded, or do I need to call CHQ on Monday to get a flag set to resend the data?

Unfortunately, there is nothing you can do on your side. By restoring from a backup, they have undone the conversion the CUBS. They will be locked out until they can contact LUS and request a new CUBS setup file be sent down. Since LUS is only open during the week, they will be locked out today.

It may be tempting to go back to the backup where finances is not locked out for today, but I wouldn't recommend it. The conversion appears to be based on your data up to the 17th and their data from that point on. Anything you enter after the 17th will be erased with the conversion and need to be reentered. Restoring from a previous backup means you will lose all the data from the 17th as well as any of the new data entered.

Again, anyone on CUBS do NOT restore from backups!!! There are other options to try if you did not print your reports. Posts #7 & 8 in this thread point to another thread with a couple options.

crislapi wrote:The conversion appears to be based on your data up to the 17th and their data from that point on. Anything you enter after the 17th will be erased with the conversion and need to be reentered. Restoring from a previous backup means you will lose all the data from the 17th as well as any of the new data entered.

Thinking about it, I would reword this. It's not "based" on your data at all. All data is replaced with the financial data from CHQ, so everything is rewritten. To not see discrepancies in your reports, you need everything entered up to the 17th. Data entered on a non-CUBS enabled machine after that date will be deleted when your database is converted to CUBS again.

crislapi wrote: At first glance, things are pretty similar. No surprises there. I thought I'd make a list of the new financial categories for the curious. None of these were there before. The categories we had before are now sub-categories under Budget:Budget Allocations and are still prepended with the "BU-" from the old system. The budget categories are:
Budget:Administration
Budget:Budget Allocations
Budget:Curriculum
Budget: Distribution Center Charges (have to add space or I get a smiley)
Budget:Elders Quorum
Budget:High Priests Group
Budget:Library
Budget:Other
Budget:Primary
Budget:Relief Society
Budget:Single Adults
Budget:Sunday School
Budget:Young Men
Budget:Young Women

LTORDUSA1 wrote:My categories look like this:
Budget:Budget Allocations: BU-Activities Committe
Budget:Budget Allocations: BU-Relief Society
Budget:Budget Allocations: BU-Ward Supplies
Budget:Budget Allocations: BU-Young Men
Budget:Cirriculum
Budget:High Priest Group
Budget:Relief Society
Budget:Young Men
Budget:Young Women
[...]

So this gives me two categories for Relief Society and Young Men.
Which one do I use and which one do I delete if possible?

Based on this, to me it looks like the subcategories prepended with "Budget Allocations:" are the old budget's subcategories.

This leads me to believe that I'm going to want to zero out all the "Budget Allocations:" subcategories, by transferring their amounts to the corresponding "new" budget subcategories. Then set those old subcategories' status to inactive so that they will eventually disappear.

My logic is that this is similar to migrating the callings/positions in MLS from custom callings to the corresponding "standard" callings.

I hope my assumptions are correct.

jbh001 wrote:Based on this, to me it looks like the subcategories prepended with "Budget Allocations:" are the old budget's subcategories.

The subcategories of "Budget Allocations" are indeed old budget subcategories, but only a subset of them. They are the budget subcategories that anytime since 1 Jan 2007 have had any deposits made to them. The balances you will see in those subcategories is the sum of all the deposits for those nearly four years.

jbh001 wrote:This leads me to believe that I'm going to want to zero out all the "Budget Allocations:" subcategories, by transferring their amounts to the corresponding "new" budget subcategories. Then set those old subcategories' status to inactive so that they will eventually disappear.

That's a good plan -- those subcategories of Budget Allocations are unfortunate and really not helpful at all. They do need to be zeroed out. Unfortunately, you can't make those subcategories inactive -- all the subcategories that you see immediately after the CUBS transition are fixed and unchangeable. You are stuck with them. I hope that they will go away after three full calendar years of inactivity, but I don't know.

It occurred to us yesterday that we REALLY wished CHQ had done this the first of January...Just two months away...

i just realized today that I never did the Backup of finance data yesterday. In the old world, we always got a prompt that "finance data has changed, please backup"). There was never a prompt to remind me. Is this a bug in CUBS or are we just supposed to remember all the time, or is it not as necessary anymore?

kisaac wrote:It occurred to us yesterday that we REALLY wished CHQ had done this the first of January...Just two months away...

I think this is one of those 6 vs a half dozen type things. At least this way we can close out all the mess from the transition in the next few months and not worry about it any more. If they had done it in January, we might have to try to remember why we did some of the things we're having to do in a year's time. That could be especially problematic for newly called clerks a year from now.

Personally, I think this will work out better in the long run.

nutterb wrote: At least this way we can close out all the mess from the transition in the next few months

I wish the transition would have gone smoother but for at least our stake computer that is not the case. "Mess" is probably not the most apt description of what some of us found yesterday but it isn't far from the truth. Hopefully we can factor out the "mess" part and get to the data we need to make our systems read right. Complete instructions from MLS support would surely help.

My frustration lies in that fact that I can't determine what exactly is or is not a discrepancy with what now shows on the computer. Specifically it looks like the Income and Expense Report is no where close to what I was expecting it to look like. The extra $21,000 in the remaining budget for Young Woman's camp is going to make for one really really happy Stake YW's president!

Originally Posted by nutterb
At least this way we can close out all the mess from the transition in the next few months

One of our ward clerk's said what a mess and it appears that he will need the next few months to redo most of the year 2010

slh531977 wrote:i just realized today that I never did the Backup of finance data yesterday. In the old world, we always got a prompt that "finance data has changed, please backup"). There was never a prompt to remind me. Is this a bug in CUBS or are we just supposed to remember all the time, or is it not as necessary anymore?

CUBS automatically backs up when you log off. It just does it quietly in the background instead of prompting you.

Pilotfly wrote:My frustration lies in that fact that I can't determine what exactly is or is not a discrepancy with what now shows on the computer. Specifically it looks like the Income and Expense Report is no where close to what I was expecting it to look like. The extra $21,000 in the remaining budget for Young Woman's camp is going to make for one really really happy Stake YW's president!

Don't try to compare income and expense reports. I know the instructions said to, but they are too different to really compare at all. Seethis post.

Here's a little more info I've picked up. All the information for CUBS does not come down on the first send/receive. It may take up to 5 and perhaps a day or two for it all to come down. Here's what I've noticed:
The first one rewrites the database.
The second one adds you as a "participant" to the system.
A third one downloads some adjustments, one of which should be your last OTA for sales tax (Jul 1 to Oct 17).
A fourth one adds your Q4 disbursements.
A fifth one (finally) adds a transfer for your 2010 remaining budget.

I have not been able to make sense of it all yet, but have at least finally gotten the budget report figure to match the Stake Financial Summary. This number is the remaining budget balance from the Sep SFS plus the Q4 disbursement, plus the final sales tax refund (if you get it - UT & NC). It represents your remaining budget as of Oct 22. Any expenses entered post-CUBS will need to be accounted for.

crislapi wrote:Here's a little more info I've picked up. All the information for CUBS does not come down on the first send/receive. It may take up to 5 and perhaps a day or two for it all to come down. Here's what I've noticed:
The first one rewrites the database.
The second one adds you as a "participant" to the system.
A third one downloads some adjustments, one of which should be your last OTA for sales tax (Jul 1 to Oct 17).
A fourth one adds your Q4 disbursements.
A fifth one (finally) adds a transfer for your 2010 remaining budget.

I have not been able to make sense of it all yet, but have at least finally gotten the budget report figure to match the Stake Financial Summary. This number is the remaining budget balance from the Sep SFS plus the Q4 disbursement, plus the final sales tax refund (if you get it - UT & NC). It represents your remaining budget as of Oct 22. Any expenses entered post-CUBS will need to be accounted for.

That doesn't match my experience. I had done no more than two transmissions and I had my Q4 disbursements and my 2010 remaining budget.

Alan_Brown wrote:That doesn't match my experience. I had done no more than two transmissions and I had my Q4 disbursements and my 2010 remaining budget.

Ok, but I started Friday at 2. The remaining balance didn't appear until Saturday afternoon. I may have gotten ahead of their prepping stuff.
It will take at least 2 Send/Receives; the first sets up CUBS, the second transfers budget balances.

crislapi wrote:CUBS automatically backs up when you log off. It just does it quietly in the background instead of prompting you.

I may have to redact this. I know in the test session Alan_Brown and I (among others) attended, backing up was automated. Alan_Brown specifically asked and that's the answer he was given.

However, despite having been on my MLS the last 4 days now and doing significant work on the finances, I cannot find a backup anywhere (no new files were created with the extension *.bak anywhere on my computer, and the backup folder does not contain anything after the 17th). I'd be curious to hear others observations.

crislapi wrote:I cannot find a backup anywhere (no new files were created with the extension *.bak anywhere on my computer, and the backup folder does not contain anything after the 17th).

MLS has always made a backup each time a user exits. They are not .bak files, but they are available to the Assistant Stake Clerk for Technology when needed.

This does not preclude the fact that a unit ought to make a backup file of MLS (the .bak kind) each day MLS is changed. A backup of MLS will backup both the membership and the financial data, so a separate "financial" backup is neither possible nor necessary.

Most of our units find that one of the best times to make a backup is after the deposit is prepared and the Send/Receive is complete.

lajackson wrote:MLS has always made a backup each time a user exits. They are not .bak files, but they are available to the Assistant Stake Clerk for Technology when needed.

Can you expand on this? How is it available? I need to train my STS to know this is available.

jshawut wrote:Can you expand on this? How is it available? I need to train my STS to know this is available.

This is explained on the wiki under Automatic backup.

I have been trying to understand the new CUBS transition and came up with another confusing question. I understand that all of the expenses in the Budget were transferred to the Budget:Administration and that we are recommended not to move them back to the appropriate (new) category. I have been trying to located the Other:Scout Fund that existed in CUFS.
It is now located in the CUBS Other:Payable to Local Unit with sub-categories of that existed prior to CUBS. The problem that I see is that the categories are mixed up with each other. I have the following
categories;
Other:Payable to Local Unit
Other:Payable to Local Unit:O-Cub Scouts Day Camp
Other:Payable to Local Unit:O-Scouts
Other:Payable to Local Unit:RS COOKBOOKS
Other:Temple Patron Assistance

The problems with these categories is: The donations do not correspond with the appropiate expenses. For example, in Other:Payable to Local Unit are donations for Other:Temple Patron Assistance and Expenses for Scouts.

The Other:Payable to Local Unit:O-Cub Scout Day Camp has a beginning balance from several years ago with no expenses. It should have been zero'd out.

The Other:Payable to Local Unit:O-Girls Camp has a beginning balance from several years ago with no expenses. It should have been zero's out.

The Other:Payable to Local Unit:O-Scouts has a beginning balance from several years past, donations from current year and no expenses.

The Other:Payable to Local Unit:RS Cookbook has a beginning balance from several years past with no expenses. It should have been zero's out.

The Other:Temple Patron Assistance has one correct donation and one correct Transfer (as of this past Sunday) and a list of Transfers for the current year.

So how do I place the correct donation in the appropriate category?

How do I place the correct expenses in the appropriate category?

How do I remove the Beginning Balances (donations) from prior years?

Marvin
Layton Utah

LTORDUSA1 wrote:I have been trying to understand the new CUBS transition and came up with another confusing question. I understand that all of the expenses in the Budget were transferred to the Budget:Administration and that we are recommended not to move them back to the appropriate (new) category. I have been trying to located the Other:Scout Fund that existed in CUFS.
It is now located in the CUBS Other:Payable to Local Unit with sub-categories of that existed prior to CUBS. The problem that I see is that the categories are mixed up with each other. I have the following
categories;
Other:Payable to Local Unit
Other:Payable to Local Unit:O-Cub Scouts Day Camp
Other:Payable to Local Unit:O-Scouts
Other:Payable to Local Unit:RS COOKBOOKS
Other:Temple Patron Assistance

The problems with these categories is: The donations do not correspond with the appropiate expenses. For example, in Other:Payable to Local Unit are donations for Other:Temple Patron Assistance and Expenses for Scouts.

The Other:Payable to Local Unit:O-Cub Scout Day Camp has a beginning balance from several years ago with no expenses. It should have been zero'd out.

The Other:Payable to Local Unit:O-Girls Camp has a beginning balance from several years ago with no expenses. It should have been zero's out.

The Other:Payable to Local Unit:O-Scouts has a beginning balance from several years past, donations from current year and no expenses.

The Other:Payable to Local Unit:RS Cookbook has a beginning balance from several years past with no expenses. It should have been zero's out.

The Other:Temple Patron Assistance has one correct donation and one correct Transfer (as of this past Sunday) and a list of Transfers for the current year.

So how do I place the correct donation in the appropriate category?

How do I place the correct expenses in the appropriate category?

How do I remove the Beginning Balances (donations) from prior years?

Marvin
Layton Utah

From what I can tell, any donation to the Other subcategory since its creation is now showing up, even as all of the expenses got placed in the Other parent category. Thus, my Boy Scout Camp balance is astronomical. The fix is to print out a Income & Expense Report by subcategory summary, then go to the Transfer screen. Transfer everything from the Other subcategories to the Parent Other category (This is the same process as the Ward Missionary account). Then transfer what the ending balances on 10/17 were back into the appropriate subcategory.

Please what is the meaning of CUBS

ogboguhappy wrote: Sat Nov 30, 2024 5:33 am Please what is the meaning of CUBS

Church Unit Banking Services