Ward Boundary Realignment/ Dissolving a Ward

Our Stake just dissolved two wards this Sunday. As a Ward Clerk in one of these wards I am trying to see if there is a group function to move records out without clicking on each individual household.

Thanks for your assistance as seek to move records to the two wards that our membership is being transferred to.

jsnauvoo wrote: Wed Apr 24, 2024 8:41 pm Our Stake just dissolved two wards this Sunday. As a Ward Clerk in one of these wards I am trying to see if there is a group function to move records out without clicking on each individual household.

Thanks for your assistance as seek to move records to the two wards that our membership is being transferred to.

There is, but I believe you should work with your stake clerk to accomplish this task. I would contact him immediately.

I'd start with the Help Center article Procedures for a Discontinued Ward: Instructions for Ward and Stake Clerks

Thanks for those ideas. Our Stake Clerk had called me and ask me to push some buttons.

As a previous Ward Clerk in MIS/FIS, and MLS I thought I remembered functionality to either pull or send records based on addresses.

We found a work around by using the MAP feature and a printed Ward Directory to pull records from a section on the map. Good Old highlighters are great things.

Does anyone remember 2.3.1. I think that was a MIS menu command. That or it was a Marriott PMS system report. 28 years in hospitality and and 28 years from the time I first got called as a Branch Clerk.

Technology is a wonderful thing.

The current function for ward clerks to move records out for a boundary realignment (including merging wards, or portion of a ward into 1 or more wards) is LCR > Membership > Move Records after Boundary Realignment. This requires the clerk moving the records out to have a list of names from the stake if members are going to more than one ward.

There are also reports in the boundary proposal app that show who should be moved from each ward to other wards. The stake clerk can see those reports if he goes in and looks at the approved proposal (it's been a while since I've had access there but they were very helpful for that move process).

russellhltn wrote: Wed Apr 24, 2024 10:03 pm I'd start with the Help Center article Procedures for a Discontinued Ward: Instructions for Ward and Stake Clerks

The last step about emailing the Global Service Center is really replaced with the stake clerk's process that they can follow in LCR to indicate that the proposal has been implemented.

jsnauvoo wrote: Wed Apr 24, 2024 10:18 pm As a previous Ward Clerk in MIS/FIS, and MLS I thought I remembered functionality to either pull or send records based on addresses.

MLS had an option that would list the heads of household and you were able to check off the ones that needed to be moved. If you were sending records to two wards, for example, you would call up the list and check off the names for one of the wards and submit it. Then you would call up the list again and check all of the remaining names to send them to the second ward.

As others have posted, things are better since then and it all happens through LCR. LCR was not a thing when I did it last.

Even then we had someone from the stake oversee the process. We always sent a list of names to the units and asked them to send the records to the new units. The stake had that information because it was used in the process of preparing the boundary realignment request. It sounds as if LCR now helps the stake gather those names. Back when we still checked our email by candlelight, we had to generate those lists manually.

jonesrk wrote: Wed Apr 24, 2024 11:53 pm There are also reports in the boundary proposal app that show who should be moved from each ward to other wards. The stake clerk can see those reports if he goes in and looks at the approved proposal (it's been a while since I've had access there but they were very helpful for that move process).

Is the Move Records for Boundary Realignment Tool using the lists from the approved Boundary Proposal still the correct general process?

jasonbf wrote: Sun Mar 15, 2026 9:16 pm Is the Move Records for Boundary Realignment Tool using the lists from the approved Boundary Proposal still the correct general process?

Yes

We had boundary changes and a ward dissolved last Sunday... As the ward membership clerk, I did did nothing.... It was all handled at the stake level. I did find something helpful.. You can use the Moved Out and Moved In Reports to see the names of those who were moved out and who was moved in.

We went through this a couple of months ago. The Stake Clerk and Stake Membership clerk can't move the records, but they do get to click a very exciting button called "Implement Boundary Proposal Changes." Once that is done it is up to the Ward clerk or ward membership clerk using Move Records after Boundary Realignment tool in LCR to select the members going to Ward A and then move them, and then the members going to ward B and move them. Using the tool you can move them in large groups but you have to click on each family as it does not auto select them.

CAUTION: have the ward clerk move themselves last -- once they move themselves as far as LCR is concerned they are released and can't see or do anything!!! If you do this the stake clerk needs to put someone into the ward clerk calling and get seconded in order to continue the process.

And just to stress, the clerks need to use the right process. If they use the normal moveout process, they're likely to blank out the member's address and whatnot. Using the boundary realignment tool is quicker and keeps the information intact.

And the stake clerk can get a helpful report from the boundary proposal that shows who's moving from which ward to which ward. If they give that to the ward clerks it makes the job easy for those clerks.

I really wish that as as Stake Clerk, I could help move records, either after a boundary change, or just in general to help out. I feel useless as a Stake Clerk.

As the stake clerk, when a ward is dissolved and we have multiple boundary realignments do we still have to check the box first? Is the "dissolved" ward clerk able do his job to move the records out or is he auto-released? Or does the "realigned" ward clerk's access to the Boundary Realignment tool work to mass move in members to the realigned wards?

I was a Ward Clerk for about three months five years ago before this calling so I never touched the tool and now I can't see it. (smh.) Need to be prepared to answer questions post announcement.

I would have the clerk in the ward to be dissolved ward mass move their members out before you say the proposal is implemented. Currently checking the box and submitting it does not automatically do all the proposal steps, it sends a message to CHQ to do that. In the future we would like it to make all the changes automatically (including having the option of moving the members). Once the ward is discontinued the clerk will be released and if there are still members in that unit the other units will have to pull them in one by one, or the GSD will have to get involved. It shouldn't take the clerk much time to move the members especially if they have the list that the stake clerk can get from the Boundary and Leader Tool.