Locations and rooms

I have been asked to work on the stake calendar system for our stake. According to the instructions, I should be able to access locations and rooms from the gear icon. That topic does not appear anywhere in the gear item menu. Can anybody tell me how to access and manage the locations and rooms?

That was a feature in Calendar 3.x. It hasn't been implemented in 4.0 yet. For now, you'll have to use the floating feedback tab to request changes.

So who can modify the rooms on the calendar. Currently it shows the entire cultural hall as a single room. The is a dividing curtain between the north and south halves of the room. We would like to be able to schedule both the north and south cultural hall as stand alone rooms. Is there any way to implement that?

Normally the stake administrator would have access, but as I explained, the controls to manage that are not part of the current calendar. You'll have to use the feedback tab.

As a stake administrator, is there any way I can view calendars for all of the wards in the stake? Currently, I only see the stake calendars and my ward's calendars.

nrsoren1 wrote: Tue Sep 19, 2023 3:45 pm As a stake administrator, is there any way I can view calendars for all of the wards in the stake? Currently, I only see the stake calendars and my ward's calendars.

Check under gear icon > Choose Calendars. Some members of the extended stake presidency can see (but not edit) other ward calendars. But I'm not sure if that applies to all stake admins.

You may find the most useful calendar is the location calendar which shows you the building's availability.

nrsoren1 wrote: Mon Sep 18, 2023 10:38 pm We would like to be able to schedule both the north and south cultural hall as stand alone rooms. Is there any way to implement that?

When you are able to do so (which we did a long time ago so no help there) we found it better to call room location either chapel side or stage side so as to avoid confusion. We just split it 1/2 in buildings where it was necessary.
1. Cultural Hall - Chapel Side
2. Cultural Hall - Stage Side

Something happened recently that deleted many of the rooms in our building from the calendar. Some are there but they appear to be just a default set. We would like to correct those and add additional rooms. I'm a building scheduler for our building but I don't see where to do this any longer. Thank you.

mprusse wrote: Mon Feb 17, 2025 3:22 pm Something happened recently that deleted many of the rooms in our building from the calendar.

I had same thing happen to me. You need to do "feedback" to get that resolved. Can also try clearing your cache but feedback
was only thing that worked successfully for me.

My stake seems to be fine. I would try incognito/private mode in your browser on the off chance that's the issue.

I don't think building schedulers can modify the rooms. That's going to take a stake calendar admin.

Default stake admins are:

• Stake President
• Stake Presidency First Counselor
• Stake Presidency Second Counselor
• Stake Executive Secretary
• Stake Clerk
• Stake Assistant Clerk
• Stake Assistant Clerk--Finance
• Stake Assistant Clerk--Membership
• Technology Specialist

It's also possible to add more callings.