Stake access

I’m serving as a stake young womens president and do not have access to any youth information (not even names) of the young women in my stake. Is there any way around this?

According to the access table in LCR (other -> access table), the stake young women's presidency should have access to view member profiles, member list, members moved out, members moved in, around a dozen other features. Possible reasons for difficulty accessing could be caused by the calling having been recorded within the past 24-48 hours (some data takes a while to migrate through the systems) or if the calling was not recorded as a standard calling. Please ask your stake clerk.

rmrichesjr wrote: Fri Mar 03, 2023 5:42 pm Possible reasons for difficulty accessing could be

Also, make sure the MRN on the account you're using belongs to you. Mistakes sometimes happen.

I am not sure that stake leaders have access to youth information in the wards due to youth protection concerns. Their responsibility is to train the ward Young Women Presidency, not to shepherd their youth. I believe only the ward YW presidency (and bishopric) have access to those names.

lajackson wrote: Fri Mar 03, 2023 9:33 pm I am not sure that stake leaders have access to youth information in the wards due to youth protection concerns. Their responsibility is to train the ward Young Women Presidency, not to shepherd their youth. I believe only the ward YW presidency (and bishopric) have access to those names.

The reference for that statement is found in the Help Center, Leader and Clerk Resources (LCR), Frequently Asked Questions, Why do stake and auxiliary leaders and high councilors have only limited access to LCR?

rmrichesjr wrote: Fri Mar 03, 2023 5:42 pm According to the access table in LCR (other -> access table), the stake young women's presidency should have access to view member profiles, member list, members moved out, members moved in, around a dozen other features.

Access for the YW Presidency to membership information is only to view member profiles, and that is limited to adult members. There is access to 12 reports but that does not include any individual youth information.

kelliswaner wrote: Fri Mar 03, 2023 4:29 pm I’m serving as a stake young womens president and do not have access to any youth information (not even names) of the young women in my stake. Is there any way around this?

Is there a way around this? I'd really ask myself this question? Why am I trying to get around this? Do those who maintain this information know what my calling is? Do I misunderstand what my calling is? Maybe this is something to counsel in your council (presidency) to see why that information would NOT be something the church automatically assigns to your role.

jdlessley, thank you for that pointer to the FAQ entry and the explanation. It clarified that the access table in LCR is not inaccurate; it just doesn't have complete details.

To the Op's original concern, there is a way around this. The stake clerk (or ward clerks or ward organization presidencies) can provide lists of the YW in the wards. Also, you have the option to send feedback via the Member Tools app or the LCR website requesting a change in the information your calling grants access to. If you don't want to go the feedback route, you can ask your Stake President to bring it up in the Coordinating Council that he is a member of.

I could be wrong, but my understanding is your role is to support and train the ward organization presidencies as they minister to their youth. As such, direct access to ward youth information is not part of your responsibility. My wife serves as Stake Primary President and she doesn't have access to see the primary children in the stake - she works through the ward Primary Presidencies to help them in their role to minister to the children that they are responsible for in their calling.

Another guess at what the OP may be interested in, could be in helping form Stake youth committees, or working with youth from the Stake who have been called/assigned to be involved in Stake-wide events. For those scenarios, perhaps one could reframe the "limitation" of always having to work through the wards to get youth info, as an "opportunity". Since the Stake leaders support local leaders (who in turn support parents with their youth), even when Stake leaders are directly interacting with youth, this hopefully is cascading back into their local Ward interactions. So having the Ward YW Presidency included in the "information flow" between the Stake YW Presidency and the local youth, could be a benefit to keep them in-the-loop.

Not discounting that it would be nice to have direct access to youth info, just trying to put a helpful spin on it...

When the online Directory was rolled out, it never included access for the High Council OR any Stake Organizations - Much to their own chagrin, however, the initial rollout did allow all members of a stake to see all members of all families in all wards in the stake. Which meant that stake leaders could still at least look in the directory (tools) to see the list of young women or young men, the leadership, etc. However, somewhere in 2014/2015 timeframe the church limited members access to minor information in the directory - From that point forward we could only see all members in our own wards, and only adults in other wards within our stake.

It was at that time the need for the FAQ came out, the information referenced above to remind stake leaders that there really isn't a need for them to have the data being asked for in the OP. I realize that organizing something like Stake YW/YM Camps, Trek's Youth Conferences might be hard, but one thing this does is enforce a healthy communication strategy between stake organizations and ward/branch organizations - In my experience this can often get way out-of-control sometimes. Bypassing YW Leaders because of personality conflict, bypassing Bishops, bypassing Stake Presidencies, these are all things that lead to bad outcomes, bad feelings, and hard situations. I'm really glad that IT can find a way to help in scenarios like this.

Utilize your clerks they can do wonderful things for you if you just ask, but please don't ask them to 'bypass' what the church has put in place. If you need numbers, ask for numbers, you don't need names, birthdays, phone numbers, email addresses of every minor in the stake just to call a stake youth committee, or to organize a stake yw camp. Work with ward leaders, use demographics from the clerks for planning purposes, stop feeling entitled to my daughters mobile number just because it might be 'easier' in your mind if you had the access you need. It would be easier if I didn't have to rely on my Bishopric to implement the youth program, but I can't get around that either, we're just stuck with some things in the church, this one of those.

Stepping off Sandbox

Yes, I understand my ‘role’ in training ward presidencies and communicating through them. However, I have also served as a ward young womens president and actually would have appreciated the stake leaders calling on a youth (without my involvement) to say a prayer at a fireside. I also understand the need for youth protection. However, a list of young women names and wards would be nice. I don’t mind going through their parents, but can’t even tell which families have youth. I will continue to go through the stake clerk, which is frequently, since there are frequent additions, moves, and changes.

While a Stake leader may know enough about some youth to directly call them about offering a prayer, etc, in many cases they are disconnected from where a particular youth is at in their life. I understand how a local leader might appreciate not having to always be included, but I believe it's generally best to have the local leaders be the ones who are recommending which youth the Stake could consider contacting. Having a local youth leader included in that communication flow can help prevent a well-meaning Stake leader from mis-stepping. It may be that a simple prayer is actually not the right thing at the moment for a youth who otherwise appears active and happy, and the local leader is more likely to be able to help the Stake know who would be good for what opportunities (and no Stake leader wants to squash efforts the local ward is making over time with any youth). Having a list is helpful, but having somebody who knows details about youth in the list, should not be overlooked even if it adds complications to an otherwise straightforward process. Just my thoughts.

I think it's worth pointing out that this is primarily a user-to-user forum. By in large, any restrictions are not developer oversight, but handed down to the developers by the same people behind the Handbook. The forum is not in a position to advocate for change, but perhaps to understand why things are the way they are.

The places to formally request change is the feedback links and the priesthood "chain of command".