Calendar Access as of 11-16-22 - comments for russellhltn or someone who can help

I am a Stake Building Scheduler and the Ward Building Scheduler. I can not get the new calendar to load up. My husband is the Ward Clerk and he is able to get it loaded up. That makes me think that certain callings are programmed to be able to see it and the rest of us are not yet able to see it. I use Google Chrome and he uses Firefox. So, I tried Firefox and it still wouldn't let me see the calendar.

He can see the Stake Events as well as our Ward Events. He can not see any other Ward's Events.

He tried scheduling an activity on a date and time when we know another Ward has something scheduled, and it did pop up with a message saying there was a conflict. So, that is good.

Our building is the Stake Center, which serves 3 Wards, 1 Branch, the Stake, the Mission, the Family History Center, and they are in the process of moving the Mission Office into our building as well. It gets a lot of use! It definitely would be nice to be able to see everything that is scheduled at the building so that myself and others who are trying to schedule something can quickly see when it is available without trying to schedule something on a certain day and time and have it pop up with conflicts until we just happen to choose an available day and time.

I had someone contact me today wanting to know if the High Council Room was available for a Stake Seminary In Service Meeting. I couldn't even do that. The app on my phone is still showing me the calendar, but it only shows the Stake Events and our Ward Events. If another Ward has anything scheduled, I can't see it. I am at least thankful that the app still shows me that much. I am not going to refresh it in fear of it disappearing altogether!

Is it a fact that certain callings can have access to the calendar now and the rest of us have to wait? I would think that a Stake or Ward Building Scheduler should be included in that select group of people who are able to see the calendar so that they can get things scheduled! It's like telling a delivery person to deliver an order, but yet the vehicle they are provided with doesn't have any tires or a full tank of gas!

Thanks for any input you can provide.

Margie Stroble

I'm stake exec sec and it's still not loading for me at at this stage.

I am so sorry it's not working for you either! I would have thought maybe because of your calling that you would be able to see it, but I guess not.

I believe the calendar system is still loading. I can't see anything for my stake either.

I'd be curious to see if anyone who is NOT a building scheduler still has an issue. That would be something new.

russellhltn wrote: Wed Nov 16, 2022 7:26 pm I believe the calendar system is still loading. I can't see anything for my stake either.

I'd be curious to see if anyone who is NOT a building scheduler still has an issue. That would be something new.

I am a ward clerk and as margiestroble related above, I can only see our ward's and the stake's events. The ability to see other wards using our building on the calendar is not available. It was prior to this downgrade.

russellhltn wrote: Wed Nov 16, 2022 7:26 pm I believe the calendar system is still loading. I can't see anything for my stake either.

Finally had my first successful load of the new calendar this morning. Worked once, correctly showing events across the stake for November.
I clicked to December and it broke again and hasn't worked since. I'm hoping once all the global units finish loading that whatever excess load is on the system will go away and it will start working for me.

caillines wrote: Thu Nov 17, 2022 2:51 pm
Finally had my first successful load of the new calendar this morning. Worked once, correctly showing events across the stake for November.
I clicked to December and it broke again and hasn't worked since. I'm hoping once all the global units finish loading that whatever excess load is on the system will go away and it will start working for me.

Yay, at least it started working for you! May I ask what your calling is? I'm just trying to see what callings may be able to see the calendar. I am the Stake Building Scheduler as well as the Ward Building Scheduler and I can't see the Calendar. My husband is the Ward Clerk and he can see it, but he can't do any Stake Scheduling for me.

I tried loading up the Calendar about 30 minutes ago, and it took a little bit longer than it usually does before it turns completely white/blank, and it did load up to where I could see that it was the November Calendar, but there were no entries on any of the dates. I could see the list of buildings over on the left, so I clicked on one that I usually keep as not showing, to see if maybe that building would load up, and it didn't. I kept seeing the circular motion just spinning and nothing loaded up. I waited a few minutes in case it was just slow. It never loaded up anything. I went back to the main page and tried it again and now I'm getting the below message. I tried it a few more times and I keep getting this same message.

503 ERROR
The request could not be satisfied.
The Lambda function associated with the CloudFront distribution is invalid or doesn't have the required permissions. We can't connect to the server for this app or website at this time. There might be too much traffic or a configuration error. Try again later, or contact the app or website owner.
If you provide content to customers through CloudFront, you can find steps to troubleshoot and help prevent this error by reviewing the CloudFront documentation.
Generated by cloudfront (CloudFront)
Request ID: I13DPFH-9OieVjlTWAjHInE7w7wVg1rv572Iu5tM-al15DS15c2iDg==

margiestroble wrote: Thu Nov 17, 2022 3:05 pm May I ask what your calling is? I'm just trying to see what callings may be able to see the calendar. I am the Stake Building Scheduler as well as the Ward Building Scheduler and I can't see the Calendar. My husband is the Ward Clerk and he can see it, but he can't do any Stake Scheduling for me.

Stake Exec Sec.
The calendar starts loading with the spinning wheel. You can see the November calendar (blank) in the background. Then it was just failing to load and went to the white screen. I seem to be in a working state at the moment, it just takes a long time for the initial load, and then about 5 seconds for the month to change.

I was finally able to get the calendar to load up. I can see all of the Stake Events as well as my Ward Events, but nothing from any other Wards or the Branch. I clicked to go to the December Calendar and it is not showing me any Events, the date boxes are all blank. That's what I got for November earlier, just all blank boxes. So, I am hopeful that it will all be visible soon.

So, have patience everyone. I know that's hard to do when you have scheduling that needs to be done!

caillines wrote: Thu Nov 17, 2022 3:59 pm
Stake Exec Sec.
The calendar starts loading with the spinning wheel. You can see the November calendar (blank) in the background. Then it was just failing to load and went to the white screen. I seem to be in a working state at the moment, it just takes a long time for the initial load, and then about 5 seconds for the month to change.

I see your earlier comment with your calling listed, I am sorry to have asked you again. I hope the calendar starts working perfectly soon!

I'm just trying to see what callings may be able to see the calendar. I am the Stake Building Scheduler as well as the Ward Building Scheduler and I can't see the Calendar. My husband is the Ward Clerk and he can see it, but he can't do any Stake Scheduling for me.
[/quote]

I too have same question. I am stake building scheduler and soon to be my ward building scheduler. I am wondering if there is a chart
somewhere that shows the "typical" access to the calendar granted by "calling". I realize this can be edited by someone with rights but trying to figure out basically what the starting point is. Is there somewhere to go to see what access is granted by callings? Have had Bishops
tell me they schedule because someone doesn't have rights to schedule. I say "speak to ward clerk for access".

ALSO with the new way YM organized with Bishop as authority and no secretary. Wondering if automatic rights given to "whom" that can do the scheduling for YM (instead of bishop).

Thanks so much for your help.

This is reply to casper684's comment. For some reason, his comment didn't pop up like it usually has in the past.

Anyway, I haven't ever seen a chart showing who has access to what calendars, but from all of my experience with being a Website Administrator and a Building Scheduler, for both the Stake and the Ward, everyone in the Bishopric of a Ward or a Branch Presidency for a Branch, can do calendaring/scheduling on any of their Ward/Branch Calendars. Same with the Stake Presidency, they can calendar/schedule on any of the Stake Calendars. For the Stake and Ward Organizations, all of the Presidents, Counselors and I think that the Secretaries are all able to schedule/calendar for their respective Stake or Ward Callings too. They can not schedule/calendar for any other Organization, just their own Organization. So RS calendars/schedules for RS, YW schedules/calendars for YW, etc. I am not sure what is going on with the YM, but if you have a designated Building Scheduler, they should be able to schedule/calendar for the YM though too.

I hope this helps you.

casper684 wrote: Mon May 15, 2023 2:19 pm I am stake building scheduler and soon to be my ward building scheduler. I am wondering if there is a chart
somewhere that shows the "typical" access to the calendar granted by "calling".

A long time ago there was a default profile, but I don't know if that's documented anywhere.

The Bishopric, Executive Secretary, Clerks and Ward website administrators have admin rights to the Ward Calendar. Everything beyond that is custom for each ward.

Note: "Building schedulers are responsible for overseeing events related to their assigned location, but they do not schedule stake or ward events." At a minum, each unit should be doing their own scheduling.

See Building Schedulers for details. More information on the calendar can be found at that link by expanding "Calendar" in the left column.

With regards to this part:
With the new way YM Quorums organized with Bishop as authority and no secretary. Wondering if automatic rights given to "whom" that can do the scheduling for YM (instead of bishop)? In our stake category entitled _______ Quorum Adult Leader and the actual calling is called P, D or T Quorum Specialist. I am not sure if this is a existing standard position or a created custom position.

Anyone answer that one??

Building schedulers do not "schedule" events just edit existing entries. Ok with exception of "location" based events like carpet cleaning OR if they have multiple callings that offer additional rights.

On 6-4-2020 From: Priesthood and Family Department (1-801-240-2134) "the existing calling “Website Administrator” has been renamed “Communication Specialist.” A person holding the communication specialist calling may now email information to ward members by using the “Send a Message” function under “Applications” in Leader and Clerk Resources (LCR).
17752 My note: Appears to it's only good for sending messages thru LCR.

I miss the access that was granted Ward Website Administrators. Calendar has changed much thru the years.


Thank you Julie

Wondering if automatic rights given to "whom" that can do the scheduling for YM (instead of bishop)?

The Bishopric, Executive Secretary, Clerks and Ward website administrators have admin rights to the Ward Calendar. Everything beyond that is custom for each ward.

With the changes to the YM organization, the Bishop now fills the exact role the YM President previously occupied, and a Bishop's primary responsibility is to the children and youth in the Ward. So instead of there being a YM President scheduling events, this responsibility falls to the Bishop, who has his Counselors, Clerks and Executive Secretary that can offload calendaring from him if desired. Any specialists would not have any automatic rights given to them, regardless of whether they were custom callings or not.

BrianEdwards wrote: Tue May 16, 2023 6:51 am

Wondering if automatic rights given to "whom" that can do the scheduling for YM (instead of bishop)?

The Bishopric, Executive Secretary, Clerks and Ward website administrators have admin rights to the Ward Calendar. Everything beyond that is custom for each ward.

With the changes to the YM organization, the Bishop now fills the exact role the YM President previously occupied, and a Bishop's primary responsibility is to the children and youth in the Ward. So instead of there being a YM President scheduling events, this responsibility falls to the Bishop, who has his Counselors, Clerks and Executive Secretary that can offload calendaring from him if desired. Any specialists would not have any automatic rights given to them, regardless of whether they were custom callings or not.

Thank you that is very helpful info. Spoke with Ward Clerk and Executive Secretary and they do not have such access. There is no longer a "ward website administrator". So guess I have to go further up the chain for an administrator to give necessary access. Fairly new unit that may not have been set up correctly originally so have to look into that.

casper684 wrote: Tue May 16, 2023 8:55 pm Thank you that is very helpful info. Spoke with Ward Clerk and Executive Secretary and they do not have such access. There is no longer a "ward website administrator". So guess I have to go further up the chain for an administrator to give necessary access. Fairly new unit that may not have been set up correctly originally so have to look into that.

That's curious. Since their calling gives them calendar admin rights, I'm surprised they can't schedule things in the YM calendar.

The ability for units to adjust the permissions to the calendar has not come back yet since the upgrade to 4.0. It will, but it's not there yet. Requests for those kinds of changes have to be sent off to the developers via the "Feedback" link.

russellhltn wrote: Tue May 16, 2023 9:03 pm

casper684 wrote: Tue May 16, 2023 8:55 pm Thank you that is very helpful info. Spoke with Ward Clerk and Executive Secretary and they do not have such access. There is no longer a "ward website administrator". So guess I have to go further up the chain for an administrator to give necessary access. Fairly new unit that may not have been set up correctly originally so have to look into that.

That's curious. Since their calling gives them calendar admin rights, I'm surprised they can't schedule things in the YM calendar.

The ability for units to adjust the permissions to the calendar has not come back yet since the upgrade to 4.0. It will, but it's not there yet. Requests for those kinds of changes have to be sent off to the developers via the "Feedback" link.

Is the ability for units to CREATE new calendars functioning?

casper684 wrote: Tue May 16, 2023 9:15 pm Is the ability for units to CREATE new calendars functioning?

Currently, I only see the ability to rename or delete calendars.

I don't see the ability to set rights, which is probably why creating calendars is not there either.