Missionary Couple Assigned to YSAs in 3 Stakes

I received the following request from my stake presidency:

"We now have Elder/Sister (Full time missionaries) that will be assigned to our three stakes to work specifically on YSA retention and activation. Their [membership] records will be in the Tulsa Stake.

It will be critical for them to have access to all three stakes in order to get leadership info, reports, addresses, maps, etc in order to do what they need.

Is there anyway to get them access of all three stakes in tools?????"

I know you can add someone as an out-of-unit member to an individual ward, which would then give them access to that ward's directory. I am unsure how we could do that on the scale that the presidency is requesting. It sounds like they want them to have clerk-level access to every ward in the stake -- in three stakes. Is that even possible?

Thanks for any suggestions...

mwgrover wrote:It sounds like they want them to have clerk-level access to every ward in the stake -- in three stakes. Is that even possible?

Not from the unit side of things. Maybe the mission can do something.

If I were in your shoes I'd explain to the stake president that access can only be done by giving the member a standard calling that grants access. It doesn't sound like they're getting a calling from the ward or stake. Access for missionaries is granted by the mission.

Similar situation to what mwgrover described. Mission President requested access to our Stake's directory and calendars via LDS Tools. Stake President agrees with the request, but not sure how we can accommodate this given the current tools.

Can we add a Stake-level non-resident, or out-of-Stake calling, for this Mission President in order to grant access? What is CHQ's policy on this anyway? Makes sense that a Mission President should have access to this data inherently, yet they don't. Are we missing something here? Please advise.

dufekmc wrote:Similar situation to what mwgrover described. Mission President requested access to our Stake's directory and calendars via LDS Tools. Stake President agrees with the request, but not sure how we can accommodate this given the current tools.

Can we add a Stake-level non-resident, or out-of-Stake calling, for this Mission President in order to grant access? What is CHQ's policy on this anyway? Makes sense that a Mission President should have access to this data inherently, yet they don't. Are we missing something here? Please advise.

This post is fairly similar to another post in a different thread. Please note that the Code of Conduct says "Do not post the same material in multiple threads." I went ahead and approved both of them based on the two posts having some substantial differences.

rmrichesjr wrote: This post is fairly similar to another post in a different thread. Please note that the Code of Conduct says "Do not post the same material in multiple threads." I went ahead and approved both of them based on the two posts having some substantial differences.

Yes, thank you for approving both. Similar topics, but substantially different. This thread relates to finding a solution to the issue using LCR from the Stake or Ward side. The other thread relates specifically to a response from CHQ saying that the Mission Office should be blessed to resolve the issue via the Missionary Portal which is contrary to what I had been previously told. Hope to get some answers soon. Thanks!

dufekmc wrote:Yes, thank you for approving both. Similar topics, but substantially different.

But both have the same answer.

russellhltn wrote: But both have the same answer.

OK, so what is that same answer then?

dufekmc wrote:OK, so what is that same answer then?

Here

I have a similar problem regarding multiple stake access to membership information. As Clerk for a two Stake combined YSA, our YSA ward is populated from these two different stakes. While I may inquire of parents within my parent stake I am unable to do so in our other supporting stake. I lack access to membership information within that stake. I have spoke to stake officers who simply do not have an answer. The YSA contains some very mobile members who frequently fail to inform the Bishopric or other leadership of their departures or destination. Others simply elect to fade from view and become ghosts on the membership rolls. Locating member families in the supporting stake is time consuming as I must contact each Ward Bishopric to inquire for information. Currently, I get information back from fifty percent of my requests and this takes weeks to accomplish. Is there any way this could be resolved?

I have a similar problem regarding multiple stake access to membership information. As Clerk for a two Stake combined YSA, our YSA ward is populated from these two different stakes. ... Is there any way this could be resolved?

Two brainstorming ideas, not necessarily vetted for policy compliance:

• Would the other stake be willing to give you an out-of-unit member calling in order to allow you to see the directories of the wards in the other stake? Would that even give you sufficient access to the directory?
• Would someone in the other stake be willing to print the directories for their wards to PDF files, ZIP the PDF files into a password-protected ZIP file, and email the encrypted ZIP file to you every couple/few months? (That assumes the parents of the YSA members change addresses a lot less often than do the YSAmembers themselves.)

wayneallengarver wrote:Is there any way this could be resolved?

In case like this, your best bet is to see if your stake president will talk to his priesthood area authority to make the request. You can also submit feedback using the feedback link on LCR but a stake president concerned about the young adults in his stewardship is likely to carry more weight.

But in the short term rmrichesjr's suggestions might provide some help.

My suggestion is along a different line. If you wait for the requested functionality to appear in LCR, I'd say there's a 50/50 chance you'll have moved on to a new calling before that happens. Since the proper "line of authority" between stakes would be between stake presidencies, I'd suggest passing the request for information to your stake president to pass to his counterpart. Wards tend to respond better to requests from the stake. <grin> Once things are established, it could be done between counselors in the stake presidency.

However, during my stint as a singles clerk, I was left with the impression that inactivity tends to run in families. The low response rate may have more to do with the family than the unit.

Personally, I'd run the "Address unknown" check list. My impression is that you're asked to work with the resources you have and not have to contact people outside of your own stake. I'm sure when the record is sent to CHQ, the family will be contacted by SLC.