Adding non-member to household

We have two unusual circumstances going on right now. A family just moved into our ward and I got the parents records but there are no children. Last week our primary president mentioned that the children don't appear on her roles. further research showed that they have no records. I sent in a request for assistance finding the records but after talking to the primary president again, there is a possibility that they were never blessed and have no record. From what I read it might be impossible to get the on the roles before their potential convert baptism but how do I get the to appear as non-member household members.

The other situation is similar. An active older couple has just gotten legal custody of their grandchildren and want to know what they can do to add them. They are not blessed either.

If the child is 8 years or older there is no way to add them as household members. There is no longer any ability to create non-member records. The only options are 'child of record' which can only be created for someone 7 or younger or full member (baptized).

You can and should, if they aren't there already, add the children to their parents' records in the Family tab but that won't make them show up on roles or in the Directory. But that isn't an option for the grandchildren unless they are actually legally adopted.

Before creating the child of record, read Handbook 1: 13.6.2. There are certain permissions required.

wrigjef wrote:A family just moved into our ward and I got the parents records but there are no children.

Was the family a convert? It appears that when a family joins, the mission creates the records for the ones that are baptized and notes the children on the parent's records, but no Child of Record is created. If the ward doesn't catch that before the child turns 8, that becomes a problem.

The family was not convert, at least not that I know of. The only option I can see to add to a household is the plus which searches for records. I know we have many part member households with nonmember spouses listed in the household so I believe it should be possible. I just don't know how. I also read something about a form but don't know where to get the form or what to do with it.

wrigjef wrote:The family was not convert, at least not that I know of. The only option I can see to add to a household is the plus which searches for records. I know we have many part member households with nonmember spouses listed in the household so I believe it should be possible. I just don't know how. I also read something about a form but don't know where to get the form or what to do with it.

Non-member spouses are an exception. The Directory (and maybe LDS Tools but not LCR or any class roles) will automatically include a non-member spouse based on the information in marriage part of the member's record (this can be disabled but only by CHQ). There is no similar way of getting non-member children who don't have records to show up.

These children are under 8 and after reading the handbook section mentioned above, I need to go ahead and enter them as members of record. Is there a form that I can have the parents or legal guardians fill out ?

wrigjef wrote:These children are under 8 and after reading the handbook section mentioned above, I need to go ahead and enter them as members of record. Is there a form that I can have the parents or legal guardians fill out ?

Yes. In LCR select Membership > Create Record from the menu. Toward the bottom of the screen you should see a "Blank Create Record Form (seven or younger)" link. Click on that link and print the form. Have the parents fill out the form and sign it. The blessing information can be omitted if there was no child blessing done (as it probably the case here).

Thank you so much

Pardon the follow-up. Can a legal guardian fill out the blanks for the parents or do they have to go back to them to take care of this?
For example in the case of the Grandparents who just got legal custody of the kids, can they sign without going back to the parents?

wrigjef wrote:Pardon the follow-up. Can a legal guardian fill out the blanks for the parents or do they have to go back to them to take care of this?
For example in the case of the Grandparents who just got legal custody of the kids, can they sign without going back to the parents?

I'd refer you to Handbook 1: 13.6.2, item #4. As far as permission, it looks to me like you'd need the legal parent(s). The paperwork is proof of the permission, so I'm not sure as it would be wise to let the guardians sign it unless they state they're doing it under the direction of the parents.

russellhltn wrote:Handbook 1: 13.6.2, item #4. As far as permission, it looks to me like you'd need the legal parent(s). The paperwork is proof of the permission, so I'm not sure as it would be wise to let the guardians sign it unless they state they're doing it under the direction of the parents.

Although the handbook does only mention parents, the form itself says parent or legal guardian. Given there is a slight conflict between two official sources the bishop will need to decide how he wants to proceed possibly in consultation with the stake president.

eblood66 wrote:Although the handbook does only mention parents, the form itself says parent or legal guardian.

Assuming the form comes from LCR, it may be more up to date than the Handbook. At least you have a basis for accepting the guardian's signature besides just interpreting things to one's benefit.

russellhltn wrote:

eblood66 wrote:Although the handbook does only mention parents, the form itself says parent or legal guardian.

Assuming the form comes from LCR, it may be more up to date than the Handbook. At least you have a basis for accepting the guardian's signature besides just interpreting things to one's benefit.

It is from LCR and it actually directs the clerk to enter the information in Leader and Clerk Resources so it must have been updated in connection with the LCR release.

I like to think my situation is similar. Our branch has an inactive sister who recently got married to a non-member. So far, she and her husband have declined to give us marriage information. Our recent membership audit wants some information recorded for him. I have no information on their marriage, but LCR wants "a valid date." (I tried putting "Unavailable" and "N/A," but that didn't work.) Any ideas?

The only reason the audit would want marriage information is that you, or someone else in the ward, told the system that she was married. Not necessary. Treat her as any other less active single sister. Next I'd let the bishop decide if they should remain on the records.

wrigjef wrote:The only reason the audit would want marriage information is that you, or someone else in the ward, told the system that she was married. Not necessary. Treat her as any other less active single sister. Next I'd let the bishop decide if they should remain on the records.

The membership audit displays a list of "single" adults (per their membership records), and asks you to mark which are actually married. Each one you mark results in an audit exception, which must be corrected. However, as stated, LCR requires information that may be unobtainable, before a non-member spouse can be added. We can't correct the exceptions without the data, which is not available to us.

wrigjef wrote:Treat her as any other less active single sister. Next I'd let the bishop decide if they should remain on the records.

??? I'm not sure as there's any choice in the matter. If you have a good address on her and she's in the ward boundaries, I don't think you have any valid options. Not unless you want to ask her if she's willing to write a letter to remover her name from church records.

If we're talking about a YSA ward, then by all means move her to a family ward - but don't expect any Christmas cards from the ward you send her to.

drepouille wrote:The membership audit displays a list of "single" adults (per their membership records), and asks you to mark which are actually married. Each one you mark results in an audit exception, which must be corrected. However, as stated, LCR requires information that may be unobtainable, before a non-member spouse can be added. We can't correct the exceptions without the data, which is not available to us.

You might want to see what the minimum information is. It might only be a name and marriage year. That may be obtainable - especially if the local paper runs a list of marriages. Speaking for myself, I don't think I'd lose sleep going with a estimate. I'd think being a bit off on the year is preferable to a wrong marital status. The lack of a month/day in the date may motivate someone to correct it.

russellhltn wrote:You might want to see what the minimum information is. It might only be a name and marriage year. That may be obtainable - especially if the local paper runs a list of marriages.

If the marriage was performed locally, you should be able to find a record of it in the county clerk's office.

russellhltn wrote:Speaking for myself, I don't think I'd lose sleep going with a estimate. I'd think being a bit off on the year is preferable to a wrong marital status. The lack of a month/day in the date may motivate someone to correct it.

Speaking for myself, I would never enter incorrect information on a membership record. If you are able to enter just the year, fine. But make sure it is the correct year.

Someone here decided to estimate a death date. It was corrected within a week. And it still shows up incorrectly in numerous places after nearly seven years.

If I knew that the information was not ontainable from the member I personally would not acknowledge that the marriage exists and create an audit exception for myself. I certainly would not play detective digging for information that the member didn't want me to have. Membership (with complete records) in the Church is a blessing to the member, if that's not something they want, I don't think it's my responsibility to force it.

Like I said, in all cases it's best to explain to the Bishop and let him outline a plan.

wrigjef wrote:If I knew that the information was not ontainable from the member I personally would not acknowledge that the marriage exists and create an audit exception for myself. I certainly would not play detective digging for information that the member didn't want me to have. Membership (with complete records) in the Church is a blessing to the member, if that's not something they want, I don't think it's my responsibility to force it.

Like I said, in all cases it's best to explain to the Bishop and let him outline a plan.

Membership is indeed a blessing to the member. Accurate records, however, are the responsibility of the bishop (with assistance from the clerk). So your last sentence is the correct one -- counsel with the bishop, and if he directs you to find and add information, you do it; if he says to leave it alone, you do that.

Nothing's wrong with having membership audit exceptions, as long as you're doing your best to keep everything complete and up-to-date. Per the audit instructions, a married member without her marriage recorded is an exception. Concluding with the bishop that you're unable to update the record is a valid resolution to the exception.

I'm also a counselor to the Bishop and I often counsel the Bishop that it might not be in the Church's best interest to have clerks search for information that the member has stated they don't want to share. There have been times when the Bishop gives marching orders contrary to a counselors suggestion, but most often he agrees.

wrigjef wrote:. . . it might not be in the Church's best interest to have clerks search for information that the member has stated they don't want to share.

This is often true and I would not spend too much time at it. But a marriage is a matter of public record and many of those records are online now. So I usually do a quick check if I have some idea of the location.

I have a similar problem. What happens with the form once it is properly completed???

According to the brother I talked to on the help line, the form is simply a way of getting the appropriate information. It really doesn't need the signatures or to be filed. Once the form is filled out with the required information the clerk simply uses the information to create the record in the system.

"Forms containing ordinance information should be kept for one year after the date of the ordinance and then destroyed."

We have a non-member spouse who wishes to be on our auto-emailing lists to the priesthood brethren. is there a way to put his email address in his husband information and then have it picked up on the email listing?

jeffbroomhead wrote:We have a non-member spouse who wishes to be on our auto-emailing lists to the priesthood brethren. is there a way to put his email address in his husband information and then have it picked up on the email listing?

Not that I'm aware of. Does the husband show up in the directory? (Based off the marriage record of the member)? If so, can you (I assume you're a clerk) edit the contact information? I tend to doubt it, but it's worth a try. Otherwise, you're going to have to manually add the email.

Any chance this has changed in since 2017? I have a family in our ward that has non-member children due to lack of both parents consenting. But we would like them listed on the primary and youth rolls as they are active in the youth and activity day program.

dtexas95 wrote: Mon Jun 13, 2022 5:37 pm Any chance this has changed in since 2017? I have a family in our ward that has non-member children due to lack of both parents consenting. But we would like them listed on the primary and youth rolls as they are active in the youth and activity day program.

No, but you may want to carefully examine the consent requirements. I can't find it for baptism, but for Member of Record (under the age of 8), if only one parent has legal custody, then only that parent's permission is needed. (33.6.2). I'd imagine that baptism would be similar.

eblood66 wrote: Wed May 03, 2017 6:35 pm ... You can and should, if they aren't there already, add the children to their parents' records in the Family tab but that won't make them show up on roles or in the Directory. But that isn't an option for the grandchildren unless they are actually legally adopted.

Sorry to bring back an old thread, but is the Family tab gone? I don't see such a thing in LCR?

The tabs at the top of a membership in LCR are still Individual, Household, Family, Ordinances, Callings/Classes