Attendance Rolls

I am a secretary in the High Priest Group and when I go to turn in my quarterly attendance rolls for the group the Bishopric and clerks all tell me that I should be entering this into LCR or MLS myself, but I cannot find where to do this on LCR? Anyone know if this is possible?

You've been given bad information. You can print your rolls on LCR but you can't turn in your attendance numbers online. You have to give those numbers to your ward clerk and he has to enter them into the quarterly report. That isn't something you can do.

On the other hand, you can and should enter home teaching visits online. Your bishopric and clerks may be confused since one can be done online but the other cannot.

If they are "slow to beleave", you might want to ask to use the ward computer, login to LCR, and ask them to show you how.

Confusion on who can do what is not uncommon. Since the Clerks file the numbers online, they probably assume you can as well.

How is it so hard to find the Attendance Rolls for the High Priests Group??? It was so easy on the old MLS system ; but it is nearly impossible of the lds/lcr site. What gives???

FRED WALKER
HPG SECRETARY

fredrickwalker wrote:How is it so hard to find the Attendance Rolls for the High Priests Group??? It was so easy on the old MLS system ; but it is nearly impossible of the lds/lcr site.

Well, it's a little different.
LCR > Organizations > High Priests Group > Members > Print
(select Print attendance rolls for the current quarter).

Or LCR > Reports > Attendance Rolls
Then select High Priests for the Organization

where can I find the attendance roll for primary so I can print them?

carolbrimhall wrote:where can I find the attendance roll for primary so I can print them?

See the post just before yours. But you have to have the right calling for that to work. Apparently it's not available to teachers.

Nor is it available for finance clerks. I did find a work-around in MLS, but right now I can't remember what it was. I know that is not a lot of help, but you might be able to find it since you now know there is one. The Young Women's President came in to the office and asked me for attendance rolls for the three classes. I was sent 'online' after I clicked on the "attendance" link in MLS. I couldn't access them, so I told her she would have to get the WC or such to get them. After she left, I figured out how to do it, but it was too late. So it is there somewhere.

waynecooke wrote:The Young Women's President came in to the office and asked me for attendance rolls for the three classes. I was sent 'online' after I clicked on the "attendance" link in MLS. I couldn't access them, so I told her she would have to get the WC or such to get them.

Another option would have been to have her log in and print the attendance rolls. She has that capability in the online tools.

scgallafent wrote:Another option would have been to have her log in and print the attendance rolls. She has that capability in the online tools.

I always want to teach them how to do it themselves, but I'm often afraid they will think I am a jerk for not doing it for them.

Very good point. But the trick is getting her to do it. Her "job" is to 'run the organization, not print up the rolls'. In the many years of being Financial Clerk (18 years, six Bishops, three Wards), I found that it was such a great 'service' I could render as I was in the Office, someone would stick their heads in, and ask if I could run a roll, and I could do it for them. Sometimes I would even be doing something else, a long involved project that perhaps that person wouldn't/shouldn't be privy to, and I could go 'over' that project, print out a quick roll, or even something else that I no longer have 'access' to, do it, solve their 'problem', and go back to my project. It was such a quick, simple, helpful service, that I now cannot perform.

I guess someone, somewhere decided that it would be a 'bad' thing if I could see a list of the kids in the CTR 8 class, or the names of the Priests in the Ward. Oh, well.

Does anyone know what to do with old attendance rolls at the end of each quarter?

marting123 wrote:Does anyone know what to do with old attendance rolls at the end of each quarter?

Once the numbers are reported to the clerk, I don't think there's any directive on what's to be done with them.

marting123 wrote:Does anyone know what to do with old attendance rolls at the end of each quarter?

If they're not kept in a secure place with other membership or auxiliary records (they don't need to be unless you plan on referring back to them), I would recommend shredding them.

Hi, I was just assigned as Sunday School secretary: why can't we have online attendance rolls? Can't we just enable other secretaries or teachers to do it online?

yvesfurusho wrote:Can't we just enable other secretaries or teachers to do it online?

There is not a place in the software to record attendance online, so even if folks had privileges to do so, there is no way to do it currently.

If you feel strongly about having this capability, you might wish to make a suggestion through any of the LDS.org Feedback pages.

Not really sure if this is where to post this. My question is: We have a large number of inactive members whose names always print on the rolls each quarter. I want to only print those members that come regularly and print extra lines at the bottom in the event inactive members or visitors return. If they return to activity I can then check their names to print at the next quarter. But there is no way to do this that I can find. If I check the names, it print a list of those names with contact info, not an attendance roll.
Is there a way to do what I am asking?? I want to save ink and paper and streamline the rolls each quarter.

jtall@sbcglobal.net wrote:Is there a way to do what I am asking?

Attendance rolls cannot be customized in the manner you would like. Only the options for the organization, number of blank lines and the current or next quarter is available.

An online option would be useful. Especially one that can generate a report to be used by the presidency to track attendance and spot tends.

With the new schedule, do RS Secretaries need to take attendance only on the Sundays that we have Relief Society (or Elder's Quorum,) or should they try to get a count on Sunday School weeks as well?
My thinking is that it should only be on the weeks we have RS or EQ, but I would love to get a more definite answer.

habutler wrote:With the new schedule, do RS Secretaries need to take attendance only on the Sundays that we have Relief Society (or Elder's Quorum,) or should they try to get a count on Sunday School weeks as well?
My thinking is that it should only be on the weeks we have RS or EQ, but I would love to get a more definite answer.

The quarterly report ask for the number who attended one Sunday RS, YW or Primary meeting during that last month of the quarter (for women) or Sunday priesthood or Primary meeting (for men). So unless they change the quarterly report, attendance in Sunday School doesn't count. So at least as far as the quarterly report goes, you don't need to get attendance on those weeks. Of course, it's possible that the RS or EQ Presidency would like to know whether any of their members who missed their meeting attended Sunday School. But it seems like that could be provided to them by the Sunday School presidency from their attendance rolls if requested.

I got that question yesterday as well. I simply answered that the rolls are for the organization's use only. I as ward clerk don't really have a use for the rolls.

Many years ago, the rolls were useful, because we had to calculate average attendance based upon the number of marks on the roll for each week. I prefer the wording of the quarterly report now. It essentially asks for the number of ward members who attended at least once during the last month of the quarter. I think that is a simpler and more meaningful measure of activity level in the ward. We don't count visitors or non-members.

drepouille wrote:It essentially asks for the number of ward members who attended at least once during the last month of the quarter.

It's not possible to properly answer that question unless someone is taking roll.

Although, with the new schedule, it's a question of if they've attended one of 2 meetings instead of one of 4-5 meetings.

When the roll, is called up yon-der,
When the roll, is called up yon-der,
When the roll, is called up yon-der,
When the roll is called up yonder I'll be there.

I made a spreadsheet attendance roll from those who are always attend. It is one time a little more work but you can use that for years.
"Only those for whom the ward or
branch has a membership record are to be counted as attending." is written in the top of the attendance roll.

Just a quick question. Is the question in the report worded "...all people (or those or some other non-identifying word) attending..." or is it "...all Ward Members attending..." This could make a big difference to some Wards. We 'snowbird' and the Ward in the Palm Springs area we attend often mention how much they like all of us attending as it really helps their Ward Budget for the rest of the year. (And we don't mind going down there either.)

waynecooke wrote:Just a quick question. Is the question in the report worded "...all people (or those or some other non-identifying word) attending..." or is it "...all Ward Members attending..." This could make a big difference to some Wards. We 'snowbird' and the Ward in the Palm Springs area we attend often mention how much they like all of us attending as it really helps their Ward Budget for the rest of the year. (And we don't mind going down there either.)

For sacrament, it's the number attending. For everything else, it's ward members.

For quorum, class, and Primary attendance, count each person who attended at least once during the last month of the quarter. Count only those who appear on the ward rolls, not visitors. Those who are unable to attend priesthood or Sunday Relief Society meetings because of a Church assignment are to be recorded as attending (including full-time missionaries serving from the ward).

Please note that we do not receive budget funds based upon adult attendance in Sunday School, Elders Quorum, or Relief Society meetings. For Sacrament Meeting attendance, we count every warm body, regardless of their membership status.

waynecooke wrote:Just a quick question. Is the question in the report worded "...all people (or those or some other non-identifying word) attending..." or is it "...all Ward Members attending..." This could make a big difference to some Wards. We 'snowbird' and the Ward in the Palm Springs area we attend often mention how much they like all of us attending as it really helps their Ward Budget for the rest of the year. (And we don't mind going down there either.)

I believe the only statistic that counts for budget allocation is the aveage Sacrament meeting attendance in the 4 'counting' months (March, June, Sept, Dec.). All present are counted including visitors and infants.

For all other attendance statistics it's only official members of the Ward. Visitors are not counted even if they regularly attend.

Thank you. That is what I thought, my question came from some of the comments above. As Financial Clerk, the only ones that count are the ones that have to do with the "budget allocation".

waynecooke wrote:Thank you. That is what I thought, my question came from some of the comments above. As Financial Clerk, the only ones that count are the ones that have to do with the "budget allocation".

The other ones are still important statistics. They may not count for the budget allocation, but they should be of concern to the ward council from a ministering perspective.

The attendance rolls are only highlighting two weeks instead of four weeks. What might be the challenge?

edwardgab98 wrote:The attendance rolls are only highlighting two weeks instead of four weeks. What might be the challenge?

The attendance rolls are working correctly. Attendance rolls for Sunday School classes will show the first and third weeks of the month. Attendance rolls for priesthood, Relief Society, and Young Women classes will show the second and fourth weeks of the month.

It would be helpful if there was a feature of the Tools app that made it easier to keep track of attendance. For those in the EQ and RS presidencies and those who work with them it would be very helpful. Instead of trying to keep track of paper rolls or keep spreadsheets up to date.

I'm a secretary- I can't find the YW roll to print on lds.org. Where are they? I used to be able to find them easily, I don't know where they went!

thomasmichaelholt wrote:I'm a secretary- I can't find the YW roll to print on lds.org. Where are they? I used to be able to find them easily, I don't know where they went!

Log in to LCR
Click on Organizations just below the blue banner, then select Young Women
On the right side of the page (across from the Young Women header) there is a Print button.
Click on the Print button and then the button labeled "Print Attendance Rolls"

Also under Reports>Forms. Then select from the drop down menu.

Today I'm printing class rolls for the primary. I've identified 2 members who do not show up on the primary class rolls. Does anyone know what needs to be done? I can find the member in the member lists and under Member Information. In 'Member Information', 'Callings/Classes', they don't have 'Class Assignments' listed like their brother.

lee4007 wrote:Today I'm printing class rolls for the primary. I've identified 2 members who do not show up on the primary class rolls. Does anyone know what needs to be done? I can find the member in the member lists and under Member Information. In 'Member Information', 'Callings/Classes', they don't have 'Class Assignments' listed like their brother.

Just a guess, but other age progression items are scheduled to take effect tomorrow. I wonder if these classes are in the same boat. Are they new to the class?

falcon771 wrote:

lee4007 wrote:Today I'm printing class rolls for the primary. I've identified 2 members who do not show up on the primary class rolls. Does anyone know what needs to be done? I can find the member in the member lists and under Member Information. In 'Member Information', 'Callings/Classes', they don't have 'Class Assignments' listed like their brother.

Just a guess, but other age progression items are scheduled to take effect tomorrow. I wonder if these classes are in the same boat. Are they new to the class?

I think the age progression changes are for YM and YW, not primary classes. I would recommend asking the clerk to investigate and make sure they are in the correct class. If they aren't, the clerk can move them into their correct class and then they should show up on class rolls.

I'm the membership clerk. I don't think it is an age progression issue. There are class members younger and older that do show up in the right places. The problem is the names do not even show on a class list to move.

lee4007 wrote:The problem is the names do not even show on a class list to move.

Have you gone to the individual membership record and clicked on the Callings/Classes tab to see if they can be added to a class there?

Just to cover all the bases, do you have their records? We've discovered that some clerks in the past have gotten confused between children listed on the parent's records and actually having their records. This seems to be a factor for converted families. The mission will notate the child on the parent's record, but since the child was not baptized, no record for the child was created.

If there is no record, they won't appear on the rolls.

You can run into a similar issue with split families. The children can only be in one ward even if they alternate what ward they attend. In that situation, only one ward can have the membership record, the other will have to make do with a "out-of-unit" record. Either way, you have to have something for them to appear on the rolls.

I sent the question in through Leader and Clerk Resources, contact us. They replied back. Go to the class you want the child added. Click 'Add Member' and lookup the member you need. Select and the member is added. If needed, you can then select the box in front of the name, and select the Move box and move the member to another class. I've got what I needed!

I'm trying to print off YW rolls but it is not separated into the different classes (11-12, 13-14, an 15+). I can't find the option to do it myself. Any ideas on how to do this? Thank you!

buggish73 wrote:I can't find the option to do it myself. Any ideas on how to do this?

• LCR
• Organizations > Young Women
• In the Callings tab click the white Organize Young Women Classes button below the organization callings links list.

Anyone know how to have the youth print their own rolls? It seems like at one point they had access to LCR, but now they don't at all. Is there any other way to do this? LDS Tools?

bugsmx3 wrote:Anyone know how to have the youth print their own rolls? It seems like at one point they had access to LCR, but now they don't at all. Is there any other way to do this? LDS Tools?

Not possible, no, and no.

Where can I find the Relief Society attendance roll

maryelizabethannwalsh wrote:Where can I find the Relief Society attendance roll

On Leader and Clerk Resources (LCR) > Reports > Attendance Rolls. Then select Relief Society in the "Select an organization" drop-down list box.

When I click Relief Society here, nothing at all comes up. ???

kkschwendiman wrote:When I click Relief Society here, nothing at all comes up. ???

The attendance roll is not automatically displayed. To see it and print it just click the PDF Print button in the gray bar below the quarter selected.

I just got put in as primary secretary and I am wondering if the teachers take roll or does the secretary?

terrilynntrujillo wrote:I just got put in as primary secretary and I am wondering if the teachers take roll or does the secretary?

I don't think teachers have access to enter the attendance. If they take it, it will have to be recorded some other way and transmitted to someone who can enter it.

I am the RS secretary. I know I'm supposed to take attendance for the 2nd and 4th Sundays when it is RS days. The Primary and YW Secretaries cannot access the attendance records for teachers so I gather the info from them and enter it for those women who are teaching in those auxiliaries. My question is: should I be taking the roll of all the RS women on the SS weeks? Our current SS Secretary doesn't take attendance of the adults in Gospel Doctrine, only the kids in the youth classes and sometimes the adult teachers. He also doesn't get the Primary teachers. I want things to be accurate so I have been taking the roll of the Primary teachers who are women on SS weeks but I'm not sure if I'm overstepping my bounds. I also was told that the ward budget is now affected by class and quorum attendance. Is that true? Thanks in advance.

MamaNise wrote: Sun Aug 27, 2023 5:41 pm I also was told that the ward budget is now affected by class and quorum attendance. Is that true? Thanks in advance.

The most recent budget allowances depended only on Sacrament Meeting attendance, primary attendance and YM and YW class attendance. There was not a component for adult class attendance. I haven't seen any notification of any changes and the official communication library doesn't have any letters about any changes. So unless it's a pilot program that your stake is part of, I don't think that's true.

My question is: should I be taking the roll of all the RS women on the SS weeks?

There's a lot of scattered references in the Handbook that cover aspects of this, and I think there's a bit of difference of opinion about whether RS/EQ secretaries enter adult attendance every week, or if the SS secretary is charged with the 1st/3rd Sundays. For me, a good starting reference is GHB 33.4.4, which says that Quorum and organization leaders oversee record keeping in their organizations, and they may assign secretaries to do much of this work. On 1st and 3rd Sundays, for attendance the adults are part of the the SS organization, not the RS or EQ organization. So on a SS Sunday, the SS leaders are charged with recording attendance, and GHB 33.5.5.1 also states that members who are serving in Primary (or as youth leaders on 1st/3rd Sundays) are also counted.

So regarding your question, my understanding then is that the SS President (or an assigned counselor or secretary) should be recording attendance in LCR for the "RS women" who are serving in Primary on each 1st and 3rd Sunday of the month.

As an aside, in GHB 12.3.3 it states Primary secretaries should work with EQ and RS Secretaries for attendance, but I couldn't see anywhere it explicitly states the Primary secretary should also work with the SS Secretary. Perhaps I've missed something, but it seems implied at the very least that the Primary Secretary would directly work with the SS Secretary for attendance on 1st and 3rd Sundays, without requiring the RS Secretary to be involved.

Again, that's my understanding, and we'll see if others in the Forum understand things differently (or better?)

If the SS secretary does have access to record attendance, then it would seem someone in that organization should be doing so.

It might be time to stop doing their work for them.

Around twenty years ago, I was called as Ward Clerk.

At the time we were using MLS for membership and financial responsibilities.

Back then in MLS it was possible to call up a Ward Membership list with the option of printing it as an attendance roll.

The purpose in doing so was that it enabled me, during Sacrament meeting, to sit on the stand and keep an unofficial attendance roll.

This enabled me to provide the Bishop with a list each of those members who had been missing from Sacrament meeting x times out of x weeks.

As a result the Bishop was able to catch members as they started to 'fall through the cracks'.

I have just recently been called again as Ward Clerk.

I am trying to re-create this same 'roll', although nowadays, LCR is the program in use.

There does not seem to be an option available to do so.

Does anybody have any ideas?

Is there a 'custom lists' option on LCR, which was also available previously on MLS?

One option you might consider, is if the current (relatively new) "Class and Quorum Attendance" functionality could provide a type of workaround. Obviously this wouldn't identify those who come for sacrament meeting but don't stay for second hour classes, and also requires that attendance be taken reliably during second hour classes.

But it does provide at least some insight into who is at church on any given Sunday, as well as recent attendance patterns, if you select "All Classes" and then scroll through the list of names.

The custom report tool is available in LCR under "Reports" => "Create a Report", and has all the expected knobs and dials for filtering. However, I'm not aware of an option to print any custom report in the format of an attendance roll.

JeffreyIanNance wrote: Wed Oct 25, 2023 5:23 am Back then in MLS it was possible to call up a Ward Membership list with the option of printing it as an attendance roll.

The purpose in doing so was that it enabled me, during Sacrament meeting, to sit on the stand and keep an unofficial attendance roll.

This enabled me to provide the Bishop with a list each of those members who had been missing from Sacrament meeting x times out of x weeks.

As a result the Bishop was able to catch members as they started to 'fall through the cracks'.

I have just recently been called again as Ward Clerk.

I am trying to re-create this same 'roll', although nowadays, LCR is the program in use.

There has been a lot of emphasis recently on relieving the load of the bishop so he can focus on specific responsibilities only he can fill. I can see how a bishop might want this – because he cares about the members – but on the other hand, this adds another thing on the bishop's plate. Instead of giving the report to the bishop, it might be worth taking it to the full ward council instead.