Reporting attendance for Quarterly reports

Good morning,

I have found where the EQ/HP secretary would record HT for each month electronically, but is there a place for reporting weekly attendance? Our secretary has been keeping the weekly attendance electronically & now needs to get the reports to the ward clerk for the quarterly report but has no paper reports to give. What to do.?.

Hangman wrote:Good morning,

I have found where the EQ/HP secretary would record HT for each month electronically, but is there a place for reporting weekly attendance? Our secretary has been keeping the weekly attendance electronically & now needs to get the reports to the ward clerk for the quarterly report but has no paper reports to give. What to do.?.

There isn't any support for reporting attendance to the ward clerk in LCR. You should ask the ward clerk how he would like the information reported to him. There is no standard method. The quarterly report only needs a single number but your ward may wish to have specific names or other information for various purposes.

I believe the question brings up a good point for future consideration. Currently, the quarterly report auto fills the information in the "Potential" column and by clicking on the number, it will show the names of that group. Then quite possibly, and perhaps on a weekly basis the organization secretary or clerk could enter the attendance information weekly into the system. Then at the end of the quarter, or more specifically the last month of the quarter, the Quarterly Report could match the names of the attendees with the names that the unit has the member records (the potential list) and post it in the "Actual" column. From the stand point of a 'bean counter' and not a computer guy, that seems possible in our current electronic world.
As a former and current ward clerk, I have seen attendance numbers exceed potential numbers. And have also known that there are few members of record that have not graced the chapel/classroom doors and the attendance shows 100% actual attendance.
One reason I like the thought is that Primary, YM, YW and Single Adults are part of the Budget Allowance calculations. To me this would greatly improve the accuracy of the quarterly report (for ministering purpose) and for funding purposes. Just my thoughts, But sure like the idea.

I am new to this computer stuff. I can't find a way to imput my weekly/monthly or quarterly attendance on the computer. Am I supposed to keep rolls this way (On the computer) or just print the rolls and keep track on paper and turn in my report quarterly to the clerk? I am the Primary Sec. in my ward, the Relief Society Sec is having the same problem.

cleriksson wrote:or just print the rolls and keep track on paper and turn in my report quarterly to the clerk?

Yes.

I also experience like difficulties and have spent numerous hours trying to navigate this system. I would rather have the paper and pencil recording system which worked from time immemorial. This makes me think that l am a failure and ready to give up my calling. I am 73 and want to enjoy my retirement, not have to take a course in computer science.

wkauisf@yahoo.com wrote:I also experience like difficulties and have spent numerous hours trying to navigate this system. I would rather have the paper and pencil recording system which worked from time immemorial. This makes me think that l am a failure and ready to give up my calling. I am 73 and want to enjoy my retirement, not have to take a course in computer science.

Reporting attendance hasn't really changed. Your clerk gives you a roll, you mark it each week, and then give it back to him. There is no "online" attendance reporting, other than at the end of the quarter when the ward clerk puts the total into the quarterly report as he has been doing for years.

The only real change for the clerk is that he no longer put the number into MLS. He puts it in online at LCR.

HOW DO YOU PRINT ATTENDANCE ROOLS FOR SUNDAY SCHOOL CLASSES?

captainsdmoss wrote:How do you print attendance rolls for Sunday School classes?

Go to Organizations in Leader and Clerk Resources. Click Sunday School, and then the Members tab. Select the course and press Print. Choose the Print Attendance Rolls button.

If you do not select a specific course, attendance rolls for all of the classes will print.

I'm new at putting together or calculating the quarterly Attendance Roll for "High Priests Group". I was told if one person attends priesthood (HP) then that would count as attendance for the Quarter. So how do you calculate everything together step by step in order to be 100% accurate to turn it in to the ward clerk? (hbh548@gmail.com) Thanks

schlesingerobertguy1 wrote:I'm new at putting together or calculating the quarterly Attendance Roll for "High Priests Group". I was told if one person attends priesthood (HP) then that would count as attendance for the Quarter. So how do you calculate everything together step by step in order to be 100% accurate to turn it in to the ward clerk?

Attendance for the Quarterly Report is counted only for the reporting MONTH, which is the last month of the quarter. So for the quarter just ended, you count attendance only for the month of September.

The Help Center article Quarterly Report covers several important details; in particular you will want to read the section titled "Quorum, Class, and Primary Attendance."

The instructions are to count the number of priesthood holders and prospective elders (assigned to your high priests group, in this case) who attended at least one priesthood meeting during the last month of the quarter or who attended young men or Primary at least once during the month because their calling put them in one of those other meetings. You need to know who is assigned to the high priests group. You can see who is assigned to the high priests group by looking in LCR.

schlesingerobertguy1 wrote:I'm new at putting together or calculating the quarterly Attendance Roll for "High Priests Group". I was told if one person attends priesthood (HP) then that would count as attendance for the Quarter. So how do you calculate everything together step by step in order to be 100% accurate to turn it in to the ward clerk?

You start off by using the attendance sheet printed from LCR. Hopefully that's been filled out during the month. Looking at the grid, it's pretty easy to see who has not attended any meetings during the month. There's some boxes at the bottom that help you write down the numbers.

where can i find to fill up the average attendance per organization?

arnieoldem wrote:where can i find to fill up the average attendance per organization?

Clerks no longer need to do that. After you fill out the Class and Quorum Attendance page, those numbers are used to automatically fill in the quarterly report.

Anyone have issues with the Class and Quorum attendance numbers not feeding over to the Quarterly Report?

jkent50 wrote:Anyone have issues with the Class and Quorum attendance numbers not feeding over to the Quarterly Report?

Yes, mainly because it is a new feature. But keep in mind that the feed is not instant. When all is going well, the servers batch things every five minutes. But if the servers hiccup I do not know if they resolve on the next batch or later, or if additional prodding is needed.

The servers will resolve on the next batch, so it should eventually resolve.

If you haven't entered anything in the last 15 minutes and the changes haven't reflected on the report, that makes me interested.

I can't find any information on which roles (aside from Bishopric/ward clerk) can record attendance for AP/YW classes. Where can I find this? Which callings in the ward can have access to do this?

siamsam0518 wrote:I can't find any information on which roles (aside from Bishopric/ward clerk) can record attendance for AP/YW classes. Where can I find this? Which callings in the ward can have access to do this?

The youth apparently don't have access. I don't know why. If I was the bishop (and assuming the clerk has access to record for all organizations), I would ask all the youth secretaries to track attendance on the paper forms as we have done for years and then turn them in to the clerk for recording. It shouldn't be that much of a time issue based on what I have been recording for our EQ meetings. The bishopric members have plenty on their shoulders already. The adult secretaries should have access for their organizations if their callings are recorded correctly.

I have been entering attendance for Relief Society on the second and fourth Sundays since February 28. Today (April 25) I noticed that only 5 individuals were recorded on April 11. I know that I entered more than 20 in attendance, but now have no record of it. It looks like the Sundays previous to April 11 are still recorded. I'm just not sure why attendance for April 25 were changed. I have checked both in the App and online and the missing data is the same. Any suggestions?

davesudweeks wrote:

siamsam0518 wrote:I can't find any information on which roles (aside from Bishopric/ward clerk) can record attendance for AP/YW classes. Where can I find this? Which callings in the ward can have access to do this?

The youth apparently don't have access. I don't know why. If I was the bishop (and assuming the clerk has access to record for all organizations), I would ask all the youth secretaries to track attendance on the paper forms as we have done for years and then turn them in to the clerk for recording. It shouldn't be that much of a time issue based on what I have been recording for our EQ meetings. The bishopric members have plenty on their shoulders already. The adult secretaries should have access for their organizations if their callings are recorded correctly.

I concur with Dave Sudweeks' observation. In looking at the Access Table describing LCR access privileges, I don't even see any of the AP or YW class presidency or secretary positions listed, suggesting they do not have access privileges at all so cannot enter attendance data. Our bishop tells me that he explored with his Priest Quorum secretary being able to keep attendance using Tools, but they were not successful. So, now, our bishop logs into Tools and hands his phone to the Priest Quorum secretary who then records attendance on the bishop's phone. This does not seem to me like the way it should be accomplished.

This is a direct quote listed on the title page of the LCR website, "Ward and branch priesthood and organization leaders, secretaries, and clerks should now use LCR or Member Tools to record attendance at all Sunday Church meetings.". This clearly implies that secretaries should now be able to update attendance. I interpret that to mean quorum and class secretaries. However, as of 7/18/2021, our quorum secretaries still do not have this access in the Church Tools app. Am I missing something here?

kthueson wrote:Am I missing something here?

Secretaries in that quote means organization secretaries. Youth leaders such as YW class leaders and Aaronic Priesthood quorum leaders do not have access to LCR.

Is the process now that all totals on the quarterly report are automatically being calculated from the weekly attendance and sacrament attendances online? When I checked, there was no option to update the numbers except the section at the bottom to mark 'yes' or 'no' if the members have a calling or responsibility. Just wondering how much of the quarterly report is now being auto calculated for the totals?

cchang wrote:Is the process now that all totals on the quarterly report are automatically being calculated from the weekly attendance and sacrament attendances online?

Yes. You cannot change attendance on the quarterly report itself. You update the attendance reports and they flow to the quarterly report.

For now, you still update new member information on the actual report.

I'm secretary for the elder's quorum and am wondering if we are to count as "attending" quorum meeting if brothers are serving in other callings in the ward (primary, YM, etc)?

Mikey1 wrote:I'm secretary for the elder's quorum and am wondering if we are to count as "attending" quorum meeting if brothers are serving in other callings in the ward (primary, YM, etc)?

The short answer is yes.

There however seems to be a lack of instruction or procedure in this area. For now the organization presidencies (or secretaries) do not have a ready method or report to reference for the calling list without having the clerk print out a list. As a ward clerk I am currently marking those with appropriate stake callings or other organization (Primary, YW, YM, or Sunday School instructor) callings as attending. Who is to be included as attending is identified in the line item help in the quarterly report. For example, line 14, titled Melchizedek Priesthood holders attending priesthood, Sunday School, or Primary meetings help states: "Using Class and Quorum Attendance in LCR or Member tools, record the number of Melchizedek Priesthood holders who attended at least one priesthood, Sunday School, or Primary meeting during the last month of the quarter either as a class member or while serving in a calling."

Mikey1 wrote:I'm secretary for the elder's quorum and am wondering if we are to count as "attending" quorum meeting if brothers are serving in other callings in the ward (primary, YM, etc)?

If you print a paper roll for the elders quorum, it has this statement at the top (the statement is similar for other organization rolls, like Sunday School and Relief Society):

The elders quorum secretary records weekly priesthood meeting attendance for his quorum. Those who are unable to attend priesthood meeting because of a Church assignment are to be recorded as attending (including full-time missionaries from the ward or branch). Use the boxes at the bottom of this page to record the total number of members attending each month. Only those for whom the ward or branch has a membership record are to be counted as attending.

Also, the Quarterly Report FAQ has the same info regarding attendance for those with ward/stake callings. A different forum thread asked if you need to verify each week that the member is actually at church in their other calling, my opinion is that it's fine for you as EQ secretary to assume that a brother in Primary is attending each week. But that's your discretion.

I need to make an adjustment in the meeting attendance for the quarterly report. I read the message that I can do this as a Ward Clerk by going to the "Attendance Tool". I can not find the Attendance tool anywhere. I also need to adjust the Elders Quorum and Relief Society interviews that were done. They say that they changed them in their member tools but I don't see any change in the Quarterly Report. I am now overdue for the report . Does the report changes shut down after a period of time as this report was due for the July Report. There are other changes on the report that I need to make but I can't seen to but a few things.

rclose wrote:I need to make an adjustment in the meeting attendance for the quarterly report. I read the message that I can do this as a Ward Clerk by going to the "Attendance Tool". I can not find the Attendance tool anywhere.

Go to LCR > Reports > Class and Quorum Attendance Report to make the changes to class and quorum attendance. Use the Sacrament Meeting Attendance report for the sacrament meeting. Note that the quorum and class attendance report records attendance for individual members by date (Sundays). It is not an overall number that used to be entered directly into the quarterly report.

rclose wrote:I also need to adjust the Elders Quorum and Relief Society interviews that were done. They say that they changed them in their member tools but I don't see any change in the Quarterly Report.

The ministering interviews are recorded at LCR > Ministering > [Elders Quorum or Relief Society] Current Assignments. Then select "Previous Quarter" in the period covered drop-down list box.

rclose wrote:Does the report changes shut down after a period of time as this report was due for the July Report.

The due date was 15 July. But changes can be made for quite some time. There is a closeout date in which data is sent to the finance department to begin computing unit quarterly allowances. I have only heard anecdotally that date is near the end of the first month following the end of the quarter.

rclose wrote:There are other changes on the report that I need to make but I can't seen to but a few things.

The only direct input to the quarterly report is the information on converts in the Convert Detail section. All other information in the quarterly report comes from the Sacrament Meeting and the Class and Quorum Attendance reports and membership records.

Due to the large number of our ward members who have moved out without forwarding addresses, Is there a way to modify attendance rolls, omitting these names, so the secretaries aren’t overwhelmed by the amount of members who have moved out?

Jrcarver27 wrote: Sun Jul 12, 2026 3:07 pm Due to the large number of our ward members who have moved out without forwarding addresses, Is there a way to modify attendance rolls, omitting these names, so the secretaries aren’t overwhelmed by the amount of members who have moved out?

The attendance rolls cannot be modified to remove names. The appropriate method to handle members who have moved out without providing a forwarding address is to follow the instructions in the Help Center article Move Records Out. When the records are moved out, the records go to the Leader and Clerk Resources (LCR) Finding Lost Members report. "The members shown in this list are not counted as members of the ward and will not be included in any member list, report, or any statistical report."

The following are the instructions at the top of the report: "When a member moves out and a new address is not provided, please follow each of the steps below to obtain the member's new address. The Church needs your help locating these individuals that were last known to be in your unit. Please do the following before moving the records back to Church Headquarters:

Seek to communicate using phone, email, social media channels, or other resources available to your area/community.
Contact known family or friends of the member.
Contact the occupant of the member's last known address.
Obtain the Bishop's approval to return records to Church Headquarters."

The ward clerk, assistant ward clerk, and assistant ward clerk - membership can move the records out to the Finding Lost Members report as well as moving records from the Finding Lost Members report to Church headquarters. The Elders Quorum presidency and the Relief Society presidency take the lead in directing the finding as part of the ministering program.