Calendar and Roles by Name

Over a year ago, I created a stake calendar to be used by the ward executive secretaries to schedule ward temple recommend renewals. Since it was a stake calendar, I had to give each ward executive secretary edit permissions by name.

Sometime in the past week, the ward executive secretaries names are no longer associated to the calendar and I am not able to add them back as editors; only the stake positions are able to be added.

This was working really well as a shared calendar rather than using Google calendar as many people had wanted to do. I am a proponent of using the Church's software wherever possible to keep this type of information "inside". It really worked well to allow executive secretaries to be able to set the appointment times themselves on a shared calendar when the members completed their renewal interview with the bishopric.

Is this a bug or have some "rules" been enforced that were a hole before? Will this be fixed, or is there another suggestion for how to accomplish this type of functionality?

sbridwell wrote:Sometime in the past week, the ward executive secretaries names are no longer associated to the calendar and I am not able to add them back as editors; only the stake positions are able to be added.

I'm not sure how editors would disappear from a stake calendar; I certainly have not experienced that.

But in any case, I certainly can add any member of the stake over 12 as a calendar editor. When you say you are "not able to add them back as editors," what does that mean? When you select the "By Name" dropdown, do you not see your stake members over 12 on that list? Is it blank?

I have this same problem. I had a stake calendar that I was sharing with another member of the stake. I am leaving the stake so I removed myself from the calendar, which caused her to be removed too. I still have stake access though so I could see the calendar, and when I tried to add her name, I could pull it up and put it in the calendar, as normal. However, when I clicked the Save button, the calendar didn't save her name at all. As said before, positions will post fine. For instance, if I had a stake website administrator (which we don't), I could pull that up, save the Calendar, and it would save. So it seems like there is a problem with just the names.

Was there a recent update that may have disrupted calendar save settings?

I had eight people on the calendar by name. Now, I can add a person to the calendar by name as an view/edit member, but after I save the calendar and go back to the list of editors, the name has not been saved. I am clicking the save button at either top or bottom of the screen, not just the save button on the side.

sbridwell wrote:I had eight people on the calendar by name. Now, I can add a person to the calendar by name as an view/edit member, but after I save the calendar and go back to the list of editors, the name has not been saved. I am clicking the save button at either top or bottom of the screen, not just the save button on the side.

So you click "add" and are able to add them to the list, but after you save, if you go back they're not added, right?

Just as a wild guess, try logging out and back in, or using another browser to look at the rights.

Also, what are your rights to the calendar? Are you a default admin?

sbridwell wrote:I had eight people on the calendar by name. Now, I can add a person to the calendar by name as an view/edit member, but after I save the calendar and go back to the list of editors, the name has not been saved. I am clicking the save button at either top or bottom of the screen, not just the save button on the side.

Thanks for providing the steps. When I was trying to duplicate this before, I was not actually saving changes. Now that I am doing that last step, I can indeed duplicate this. This problem must have been recently introduced, because it certainly used to work.

The webservice request payload seems to be correct (it contains the new editor's name and IndividualId), and the POST generates no errors, but the new editor is simply not saved. No amount of refreshing or looking on another browser can show them on the editor list.

I've alerted the developers.

Thanks. This is kind of a big problem. I am encountering the same problem. Wade

I should add, it seems possible to add, as editors, stake leaders by name and position but not to add non-stake leaders by name. Wade

waden wrote:I should add, it seems possible to add, as editors, stake leaders by name and position but not to add non-stake leaders by name.

That explains why I had trouble duplicating it. I was trying to add myself to avoid sending confusing emails to people who had no idea what was going on.

russellhltn wrote:I've alerted the developers.

Thanks for doing that. I would hate to lose this functionality. I also posted a website feedback form about the issue just in case that would get someone's attention.

Apparently this only affects private calendars?

russellhltn wrote:Apparently this only affects private calendars?

No, it affects public calendars as well.

Just wanted to confirm this is happening to me, too. We have a stake baptism calendar and I am trying to add all of the WMLs from each of the wards to the calendar and it has saved just one. The rest seem to fall out.

It would be helpful if we could add a person by position on a stake calendar from a ward calling. This calendar should be edited by the WMLs and the building schedulers.

gdow wrote:It would be helpful if we could add a person by position on a stake calendar from a ward calling. This calendar should be edited by the WMLs and the building schedulers.

I'm not saying that the features being requested is wrong, but I'm wondering what the purpose of a stake baptismal calendar would be. It seems to me that by making it a stake calendar, you're effectively discouraging the ward members from subscribing since it will have a number of baptisms that they'll have no interest in. Ward calendars can book the facility just as well as a stake calendar.

Do the WMLs have access to the Restrictions calendar? They are frustrated because we have a high number of baptisms and they feel like they are trying to schedule in the blind. They are complaining that they don't know what is available for COR or convert baptisms.

gdow wrote:Do the WMLs have access to the Restrictions calendar?

No. Nor should restrictions be used to schedule events.

gdow wrote:They are frustrated because we have a high number of baptisms and they feel like they are trying to schedule in the blind. They are complaining that they don't know what is available for COR or convert baptisms.

If they switch to week view and select the building on the left side, anyone can see what is scheduled for the building - regardless of what calendar it's on.

Thank you. That actually solves the whole problem. I am creating a training doc to go out to all WMLs now.

Thanks!

Garrett

I have a stake calendar I have the building schedulers use for scheduling family and events not sponsored by a ward. Last Sunday all the building schedulers names disappeared as calendar editors and I have been unable to re-add them. Makes for serious problems with building scheduling in the stake. The building schedulers have callings in MLS (standard and custom) at both the ward and stake level and have been assigned as schedulers in the calendar for some time.

reidwpoole wrote:I have a stake calendar I have the building schedulers use for scheduling family and events not sponsored by a ward. Last Sunday all the building schedulers names disappeared as calendar editors and I have been unable to re-add them.

How are you trying to add them? By name or by role? Have you tried both ways?

Edit: Just to add: You shouldn't have trouble adding them by name. Perhaps there's a issue if they are a out-of-unit member.

As far as by calling, since you're talking about a stake calendar, they need to be added in a standard calling in the stake MLS. Ward callings, custom callings and making them a Building Scheduler in the calendar system doesn't make them selectable by calling.

I am unable to add them by name. They all have the MLS standard ward calling of Scheduler but I also can't add to a stake calendar by ward calling as noted. In the stake MLS I added standard callings of Scheduler for them and now I can add them as calendar editors by calling or by name. Seems the comment that editors of a stake calendar must have a stake calling is correct. I have had the bishops in the stake as editors of this stake calendar for their convenience but I don't see a good way to get them back.

russellhltn wrote:Just to add: You shouldn't have trouble adding them by name. Perhaps there's a issue if they are a out-of-unit member.

I think you've forgotten the earlier parts of this conversation. See this post, in particular, by one russellhltn, that makes it clear that there is indeed "trouble adding them by name."

reidwpoole wrote:I am unable to add them by name. ... I have had the bishops in the stake as editors of this stake calendar for their convenience but I don't see a good way to get them back.

I can't duplicate that. I have no problems finding bishops and adding them by name. Where does that get stuck?

russellhltn wrote:

reidwpoole wrote:I am unable to add them by name. ... I have had the bishops in the stake as editors of this stake calendar for their convenience but I don't see a good way to get them back.

I can't duplicate that. I have no problems finding bishops and adding them by name. Where does that get stuck?

Are you sure? I most certainly can't do that. Here are my steps:

1. In the Calendar, go to Settings > Calendars
2. Click on a calendar to edit its properties
3. In the Viewers/Editors section, click the "Add new permission" link on the right
4. Change the "By calling" dropdown to "By name"
5. Pick the name of a person (a bishop, to use your example)
6. Click the Add button
7. The person will appear in the list, giving you the impression that this is going to work.
8. Click the Save button; again, there is no error message, so you assume it worked.
9. Click on the calendar's name again.
10. The name you just added to the list of editors is NOT there. Your work was not saved.

If you think it's working, I think you're stopping this process somewhere before step 9.

Or you're picking someone by name who happens to have a stake calling. As near as I can tell, anyone with any kind of standard stake calling can be added by name and it does save.

aebrown wrote:If you think it's working, I think you're stopping this process somewhere before step 9.

You're right. Last I knew, adding an editor triggered an email. I didn't want to complete the process and cause confusion.

Edit: Clearly I have a short memory. I forwarded that problem to the developers on the 3rd.

I am also having trouble adding Viewers/Editors to a specific calendar. When I go to "save" my entry the progress screen just whorled and stays on the screen until I exit the screen. I used two different browsers ( Chrome and Firefox) and get the same results each time.

That calendar's Viewers/Editors did not update.

It's just not working today. I'd like to tell those who requested the addition something.
I've added Viewers/Editors a million and one times before. Need a little help please. I will continue to try during the course of the day and longer if needed.

Thanks

geoff

gsgentry wrote:I am also having trouble adding Viewers/Editors to a specific calendar.

How are you adding them? This discussion deals with problems when viewers or editors are added to a stake calendar by name. In that case, the system simply doesn't save them. But you seem to be reporting a different system -- a spinner that doesn't go away. If so, you might be dealing with a different issue, but without understanding what steps you are doing, it's hard to say.

This function is still not functional. I am able to add stake leaders by name and by calling as viewers and viewers/editors to stake public and stake private calendars. I follow the correct process for adding non-stake leaders to a stake calendar - public or private - by name (only option available) and save.

When the calendar is re-opened, the name of the added viewer/editor has not saved.

Also had the continuous spinner problem. It seems to have gone away.

Will the option be availed to add by ward calling such as Ward 1 bishop and ward 2 bishop rather than adding them as individuals?

ironhorse2004 wrote:Will the option be availed to add by ward calling such as Ward 1 bishop and ward 2 bishop rather than adding them as individuals?

That would be convenient – you should send it as feedback.