Scheduling the Entire Facility

I schedule for the stake center where the location includes a ball field and pavillion. Sometimes when members schedule an event, they will schedule the entire locaiton. When asked, they do not need the ball field or the pavillion. Is there a way to hide the "Entire Facility" box?

greglebaron wrote:I schedule for the stake center where the location includes a ball field and pavillion. Sometimes when members schedule an event, they will schedule the entire locaiton. When asked, they do not need the ball field or the pavillion. Is there a way to hide the "Entire Facility" box?

No. You just need to train them not to schedule the "Entire Facility" if that's not what they need. It may be small comfort, but you're not the only one who would like that box to be hidden; see the thread Request: Remove "Schedule entire location".

Something you may want to consider: Do you have events that use both the Ball Field and the building? If not, you might want to make the ball field it's own location. That way it can't be tied with with a "Entire Facility" option for the building.

The downside is that you can't have an event with two locations. So if you do have an event that needs the ball field and building, then you have to create another event, that's normally hidden from the members to reserve the additional resource. (I'd use the same calendar that you use for private events such as weddings.)

Proper training would be better but you could create a location for ward A (such as a clerks' office) and one for ward B then assign reservations for each then none but a building scheduler could use the entire location option because both wards editors would always get a conflict on the other wards reserved location.