jonejam2 wrote:There is a check box selection asking if you want to send out an email notifying people of the event - with the options of "Now" or "Later". I did NOT select this option, but I created an event yesterday, and an email was STILL sent out notifying ward members that a new event was placed on the calendar. I know this email was only sent to members who want to be notified of events in this particular calendar, but some members have not figured out how to change these options yet.
I can't explain how this came to happen for you. I have never experienced this, and I am constantly adding and updating events. A message is sent only when I ask for it to be sent.
Notification is controlled by user-selectable options (all under Options > Select Subscriptions), and by the choice made by the calendar editor who adds or updates the event.
For calendar creation:
- The "Automatically subscribe to new calendars" option for each user controls whether they will be subscribed to a calendar that is added. This is on by default, but each user can choose to turn it off or back on.
- The "Notify me by e-mail when a new calendar is available" option controls whether an email message will be sent when a new calendar is created. This is particularly helpful if a user has turned off auto-subscription.
For event creation and updates:
- The "Allow calendar editors to send me e-mail reminders about events" option controls for all calendars whether messages will be received. This is on by default; if it is turned off, then that user will not receive any messages about new or updated events.
- If the preceding option is turned on, the user will see an "Allow reminders" checkbox by each subscribed calendar. This is on by default, but a user may choose not to get reminders for a particular calendar.
- Even if notification is turned on with the above options, a user will receive an email message only if the calendar editor who is adding or updating the event explicitly chooses to send an email. That can be either "Now" (at the time of update) or "Later" (a specified time before the event)
jonejam2 wrote:What is the Default selection for a ward member who creates a new account - all calendars selected or all calendars un-selected?
Auto subscription to newly added calendars is controlled by an option, which users can change under Options > Select Subscriptions. As mentioned above, auto subscription is on by default.
jonejam2 wrote:Is there a way to create a calendar event and NOT send an email at all?
Yes, and this is the default. As I said above, I create and update events all the time without selecting the option to send email, and indeed no email message is sent.
So this is how it is supposed to work (and indeed does work for me). But you experienced something different. I would ask some followup questions:
- Is this the first event you have created, or have you created others?
- Assuming you have created other events, have you unintentionally sent emails for those events, or was this an isolated event?
- Is there any chance you checked the "Send an e-mail about this event" check box? It is right above the "Save" button (after you have checked for conflicts). It's conceivable that with somewhat careless clicking you might check the box right before clicking Save.
NOTE: I moved this topic to a new thread in the Calendar forum, since it clearly relates to the new Calendar, not to LUWS (which is where it was originally posted).
Questions that can benefit the larger community should be asked in a public forum, not a private message.
