Beta directory activities committee

The Stake Leadership area of the beta directory (https://beta.lds.org/directory) has an section for various organizations (stake presidency, high council, stake RS presidency, etc.).

These organizations seem pretty straightforward and mostly populate as I would expect. But for our stake, the Activities Committee area is blank. I don't recall offhand precisely which standard callings we have have entered in MLS in the activities area, but I know we have entered some. Does anyone know which standard callings are supposed to appear under Activities Committee in the Stake Leadership area?

I see a "Stake Activities Committee Chairman" listed in ours with the name of someone who hasn't had the calling for at least two years now... Nobody else is listed.

Alan_Brown wrote:But for our stake, the Activities Committee area is blank.

Ditto.

I did notice that it seems like the directory only had the "high level" of each organization. For example, my calling of STS isn't listed anywhere. Fewer calls to me asking for things.

Edit: Nor do I see Activity Committee in the CDOL, so I can't compare.

Although I would agree that at this time the Asst. Stake Clerk positions are not being shown in the new Beta Directory, it's important to remember that the positions of members with a Stake or Ward calling should always be entered using the official terms as available in drop-down list in the MLS software.

Custom Callings - are local to the unit only and not uploaded. If a calling is issued to someone as the "Membership Clerk" it will not be shown in the CDOL and in addition as the position isn't recognized "officially" the member with the calling won't have the access level he normally would have. The "Membership Clerk" official calling would instead be "Asst. Clerk - Membership".

This applies to all callings in the ward, but becomes important when it refers to leadership positions.

We have just undertaken an effort in our stake to request the ward clerks to review the custom callings in their wards and make any necessary changes to insure that members are being officially recognized.

Techgy wrote:Although I would agree that at this time the Asst. Stake Clerk positions are not being shown in the new Beta Directory, it's important to remember that the positions of members with a Stake or Ward calling should always be entered using the official terms as available in drop-down list in the MLS software.

All of our assistant stake clerk positions are showing up in CDOL, and all of them are showing up in the Beta directory -- with the exception of the STS. But I wondered in our stake if that is just because I have two assistant stake clerk positions, and it only shows one per person. From what you're saying, perhaps the STS doesn't show up at all in the beta directory. But we have a regular assistant stake clerk, an assistant clerk for membership, and an assistant clerk for finance, and all three show up in the beta directory.

Techgy wrote: Custom Callings - are local to the unit only and not uploaded. If a calling is issued to someone as the "Membership Clerk" it will not be shown in the CDOL and in addition as the position isn't recognized "officially" the member with the calling won't have the access level he normally would have. The "Membership Clerk" official calling would instead be "Asst. Clerk - Membership".

Custom Callings now show up in CDOL (as of 2.4.1), but as you say they can't be used anywhere else to grant rights, so where there is one the Standard Calling is the right one to use

Alan_Brown wrote:All of our assistant stake clerk positions are showing up in CDOL, and all of them are showing up in the Beta directory -- with the exception of the STS. But I wondered in our stake if that is just because I have two assistant stake clerk positions, and it only shows one per person. From what you're saying, perhaps the STS doesn't show up at all in the beta directory. But we have a regular assistant stake clerk, an assistant clerk for membership, and an assistant clerk for finance, and all three show up in the beta directory.

The beta directory currently uses a shorter list of callings that it shows for now. They have worked with CDOL services to get the complete list of standard callings. I don't know when that change is expected to make it to the beta site.

Alan_Brown wrote:All of our assistant stake clerk positions are showing up in CDOL, and all of them are showing up in the Beta directory -- with the exception of the STS. But I wondered in our stake if that is just because I have two assistant stake clerk positions, and it only shows one per person. From what you're saying, perhaps the STS doesn't show up at all in the beta directory. But we have a regular assistant stake clerk, an assistant clerk for membership, and an assistant clerk for finance, and all three show up in the beta directory.

I am the STS for our stake and the calling has been entered using the official terms and not a custom calling. However, although I DO appear in the CDOL AND I have the rights afforded me in other areas, I do not appear in the new Beta.lds.org directory under the stake positions. In fact, none of the Asst. Clerks for the stake are appearing. The beta directory only gives the stake presidency, exec secretary and stake clerk.

Techgy wrote:I am the STS for our stake and the calling has been entered using the official terms and not a custom calling. However, although I DO appear in the CDOL AND I have the rights afforded me in other areas, I do not appear in the new Beta.lds.org directory under the stake positions. In fact, none of the Asst. Clerks for the stake are appearing. The beta directory only gives the stake presidency, exec secretary and stake clerk.

It appears that there is a problem with the STS position. No one has yet mentioned that they see the STS in the Stake Leadership of the beta.lds.org directory.

But I'm curious about your other assistant stake clerks. You said they don't appear in the beta directory, but you never mentioned whether they appeared in the CDOL. Do they? If so, then in the CDOL do they appear in black text with the standard calling name, or in orange text with some other calling name?

If those other assistant stake clerks are not in CDOL, or if they are listed with orange text (indicative of a custom calling), then I'm not surprised that they don't show up in beta.lds.org's Stake Leadership directory. In our stake, the assistant stake clerks show up in CDOL with standard callings (black text), and they also appear in beta.lds.org.

Techgy wrote:I am the STS for our stake and the calling has been entered using the official terms and not a custom calling. However, although I DO appear in the CDOL AND I have the rights afforded me in other areas, I do not appear in the new Beta.lds.org directory under the stake positions. In fact, none of the Asst. Clerks for the stake are appearing. The beta directory only gives the stake presidency, exec secretary and stake clerk.

In addition to Alan's questions, are you using the Stake Assistant Clerk calling or are you using the specific ones, Stake Assistant Clerk--Membership and Stake Assistant Clerk--Finance. I know they hard coded the list of positions that they show in the directory for now. They may not have put the generic one in the list.

ryan jones wrote:In addition to Alan's questions, are you using the Stake Assistant Clerk calling or are you using the specific ones, Stake Assistant Clerk--Membership and Stake Assistant Clerk--Finance. I know they hard coded the list of positions that they show in the directory for now. They may not have put the generic one in the list.

I can't answer for Techgy, but in our stake, we have three assistant stake clerks, and all three show up on the directory:

• Stake Assistant Clerk
• Stake Assistant Clerk--Finance
• Stake Assistant Clerk--Membership

So there's no problem with the regular Stake Assistant Clerk position. The only problem for us is the Stake Assistant Clerk--Technology Spc calling.

ryan jones wrote:In addition to Alan's questions, are you using the Stake Assistant Clerk calling or are you using the specific ones, Stake Assistant Clerk--Membership and Stake Assistant Clerk--Finance. I know they hard coded the list of positions that they show in the directory for now. They may not have put the generic one in the list.

I going to have to make a run to the stake and check. Perhaps tomorrow.

Alan_Brown wrote:It appears that there is a problem with the STS position. No one has yet mentioned that they see the STS in the Stake Leadership of the beta.lds.org directory.

But I'm curious about your other assistant stake clerks. You said they don't appear in the beta directory, but you never mentioned whether they appeared in the CDOL. Do they? If so, then in the CDOL do they appear in black text with the standard calling name, or in orange text with some other calling name?.

There's only one other Asst. Stake Clerk and he's not appearing in the CDOL, so I suspect he's never been assigned in the MLS in a standard calling. I'm going to have to make a trip to the stake and do some checking.

After reading the posts regarding the missing positions at the stake level, I checked our ward leadership and found many positions missing, seemingly very arbitrary. For example there is only one counselor listed for the RS and none for the SS where there are only 2 teachers listed out of a dozen or so. I am again hoping that all this is due to the beta nature of the application and that all will be well when it is fully introduced.

If you have access to the CDOL, I'd check to see how they show up in there. Are they in "normal print" or "orange print"?

zaneclark wrote:After reading the posts regarding the missing positions at the stake level, I checked our ward leadership and found many positions missing, seemingly very arbitrary. For example there is only one counselor listed for the RS and none for the SS where there are only 2 teachers listed out of a dozen or so. I am again hoping that all this is due to the beta nature of the application and that all will be well when it is fully introduced.

As RussellHltn said, the first step is to look in CDOL. There are several possibilities:

• These callings are in CDOL as standard callings (black print). If this is the case, then there is a problem with the beta directory and its connection to CDOL. I think this is unlikely, but if it happens, use the Feedback on beta.lds.org to report this.
• These callings are in CDOL as custom callings (orange print). If this is the case, you need to go to MLS and fix the callings to be standard callings.
• These callings are not in CDOL. You need to call Local Unit Support and request that they set a flag for MLS to send its calling information to CDOL.

That last scenario happened in one of the wards of our stake. Hardly any of their callings were in CDOL, even though they were definitely entered correctly in MLS. Local Unit Support set the flag, we did a Send/Receive, and in about an hour we saw that CDOL had been updated, and the next time we looked in the beta directory, it was correct as well.

RussellHltn wrote:If you have access to the CDOL, I'd check to see how they show up in there. Are they in "normal print" or "orange print"?

I am the stake and ward web administrator and ward membership clerk, but evidently none of these qualify me for CDOL. I will check with our ward clerk on Sunday.