From the General Handbook:
33.6
Membership records should be kept in the ward where the member lives. Exceptions, which should be rare, require the consent of the bishops and stake presidents involved. To request an exception, the stake president uses LCR to submit the request to the Office of the First Presidency.
30.1.1
Before a calling is extended, the bishop carefully reviews the person’s membership record to verify that it does not include an annotation or formal membership restrictions.
26.3.1
Before issuing a recommend in the situations listed above, the bishop reviews the member’s record
Obviously, the bishop can't review the member's record unless the record is in the ward.
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