Coordinating Council Funds Management by Stake

I am the Stake Finance Clerk for the Spring Texas Stake. At the end of the year I received notification that our stake had been selected to manage the expense reimbursement process for our area Coordinating Council. I received a brief clarification from HQ regarding how the funds would be transferred to the Stake, but would not be visible on our budget. I did not get any instruction on the process to disperse funds. This question is currenting pending reply from HQ.
Does anyone have an understanding of this process and help me answer questions?
Who approves?
How to categorizes?
Other needed info?

It would be ideal if you knew which Stake was previously charged with managing those expenses for your Coordinating Council. If your Stake President happened to know (or could ask the other Stake Presidents), you could then reach out to that other Stake Finance Clerk who would likely have relevant details.