drepouille wrote:This sounds like a typical return of excess funds from an advance payment. The procedure should be documented in the Help Center.
The Help Center has no articles addressing excess payments of FO assistance funds and the article for budget advances was removed long ago. The procedures for budget advance payments found in other threads in the Tech Forum could probably be used except with some changes. These changes are necessary because any return of funds to the Fast Offering category in a member's name would improperly be processed as a tax exempt donation. Additionally, most FO assistance payments are not made to FO assistance beneficiaries but rather to a payee on the behalf of the beneficiary. I would assume that original FO assistance payee is making the return. If that is the case and the payee is not a member then the excess payment of a budget expense return procedure can be used. However, if the FO assistance beneficiary is returning the excess or if the FO assistance payee is a member then the procedure needs to be modified.
Recommended procedure to process a return of excess FO assistance payment from a nonmember FO assistance payee.
Fill out a paper Tithing and Other Offerings form :
- Enter the nonmember payee name in the Donor Name box.
- Enter the returned amount in the Fast Offerings amount box.
- Enter an explanation of the return in the Other category box.
A recommended explanation: "Excess FO assistance payment ref # [place expense payment reference number here] return.
- Attach the member copy of the Tithing and Other Offerings form to the original FO assistant payment documentation along with any additional documentation that explains the reason for the return of funds.
The recommended procedure to process a return of excess FO assistance from the FO assistance beneficiary or a FO assistance member payee is the same as above except replace step 1 above with:
- Enter the unit name in the Donor Name box.