Refund from Hospital

Hello fellow clerks,

I'm a relatively new ward financial secretary . The ward was mailed back a refund from a hospital of $146 for a medical bill totaling $1,122 .00 that was paid via Fast Offerings. I am uncertain on what avenue to deposit the check.

Is the a way to go into the transaction to adjust the expense? When I have tired to correct the amount of the original expense, I am not able to save any adjustments.

Do I put the refund as a fast offering donation from the hospital? But then I worry that it will show as a donation from the hospital rather than a refund.

Thank you,
Jason

You can't change the original transaction except to adjust the category. You can't change the total amount because it must match the original bank transaction.

Process the refund as a donation to fast offering and include a note on the donation slip with the check or expense number of the original transaction. You can make the donor either Anonymous or you can create a donor like 'Refund from Hospital Name'. Either way it should be obvious that no tax statement needs to be sent at the end of the year.

Thank you so much. Very helpful