Reoccuring Expenses - Electronic Invoicing and Bill Pay

Is it possible to set up electronic billing with reoccuring utility expenses for the buildings?

We have one telecommunication (land line and internet) account that is set up with a local company that is on automatic electronic billing and the request each month comes up in LCR/Finance for the Stake President to approve to pay the expense. There is no paper invoicing, no check processing. I didn't set this up. It was done prior to me being called, so I don't know how it was set up.

We have other telecommunication accounts (phone line/internet) charges for buildings in the Stake that still do paper invoicing. The companies allow for electronic invoicing and processing. Does anyone know the process for setting up electronic invoicing and processing in the system?

Have you discussed this with your Facilities Manager?

Make sure the stake is getting reimbursed for that expense.

Agreed. When I was stake clerk, I remember that all telephone bills were paid through a pass-through account, and not from the stake budget, so there was nothing for the stake president to approve.

I think the reason that phone charges are funneled thought the local unit is that the local unit is responsible for any long distance charges while SLC paid for the base rate. Internet has been done different ways at different times.

At this point it's a bit of a hodge-podge.

None of it actually comes out of the Stake budget. There is an expense category called Local Telephone Line and it gets charged to Church Headquarters. I'm really just trying to figure out how you sent it up for electronic invoice and payment like our other account.

olafman wrote:I'm really just trying to figure out how you sent it up for electronic invoice and payment like our other account.

I know some church entities can do it, such as the distribution center. I think Staples can do it, but they have an arrangement with church headquarters.

I've not heard of a local unit being able to set that up. Either it was set up by FM, or it's some kind of arraignment that Church Headquarters has with that particular provider. So, I'd suggest talking with FM and/or support to see what can be done.

drepouille wrote:Have you discussed this with your Facilities Manager?

I believe when my stake (created in 1999) set up the telephone and internet billing, one of our stake clerks was an FM employee, so he may have facilitated all of that through the FM.