December expenses showing in January budget report.

We currently have 2 expenses that were entered in on December 31 that are showing on the CUBS report in January with their December date. They also show in LCR as having the correct date. When we look at the budget for January, both expenses show with dates of January 3rd and January 12th which takes them out of this year's budget. What would cause an expense to show on the budget with a different date than when it was entered. Both were ACH transfers.

jasonlesliewright wrote:Both were ACH transfers.

Previously, the money would be removed when the check was printed. I'm guessing with ACH, it will be when the transfer happens - which can be a few days later.

Were the expenses approved by the 2nd approver on the 31st or on a later date? An ACH expense is not really an expense until it has had 2 approvers.

eblood66 wrote:Were the expenses approved by the 2nd approver on the 31st or on a later date? An ACH expense is not really an expense until it has had 2 approvers.

I actually don't know the answer to that. I'm new to the calling. I can see that it was approved but I don't see anywhere that it shows the approval date. I'm guessing that's probably what happened though.

Editing an item will also trigger it to draw off of this year's numbers. Another user here suggested wards have a budget category called 'previous years expense' so that you can move previous years expenses to that category and not mess up your budget for this year (e.g. having to pad it, etc).