IROP expense

If our distribution budget account does not have the necessary funds to cover an IROP expense, does it take the funds from a different budget account? For example, we budgeted $200 for purchasing materials from the distribution budget but placed an order that took it above $200. Does the online store know the distribution budget before it approves the payment from the Ward/Branch distribution budget account?

No. If you do not have sufficient budget allocated to the Distribution Center Charges then it will just have a negative balance. The online store does not check budgets in any way. But nobody outside your unit really cares whether a specific budget category is negative or not as long as your overall budget is positive. Even then, if you make a purchase at the online store it will still be charged to the unit even if it makes the overall unit budget go negative.

Personally, I don't allocate any budget to Distribution Center Charges. Whenever a charge comes in, I review the IROP and then edit the expense to change the category to the appropriate budget category. So the Distribution Center Charges category is always brought back to 0.