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Does anyone know if there is a Defined Policy of who should have Access to the Ward MLS Computer (including the MLS system) and what Level of Access should be granted? Where might I find published information or policy on this?
See the Security topic in the MLS system, or the MLS Software Manual (page A-2). There you will see the following:JRAllen20874 wrote:Does anyone know if there is a Defined Policy of who should have Access to the Ward MLS Computer (including the MLS system) and what Level of Access should be granted? Where might I find published information or policy on this?
Paragraphs 3 and 4 seem to answer your question about MLS. Access to an administrative computer is mostly for MLS purposes, although in some cases the bishop or stake president may choose to grant access for other purposes, such as family history work.Security
1. System administrator. The unit leader assigns an MLS system administrator for his unit. The system administrator maintains the list of MLS users and controls the security rights for those users. When MLS is installed at the ward level, the stake administrator should also be given a system administration account on the ward level. This will allow someone from the stake to assist the ward as necessary.
2. Passwords. User passwords should not be shared. Each user should change his or her password periodically, at least once a quarter. Passwords must be at least eight characters long and must contain at least one alphabetic character and one numeric character.
3. Those who may use MLS. On the stake level, the stake presidency, stake executive secretary, and stake clerk and assistant clerks may be given access to MLS. On the ward level, the bishopric, executive secretary, ward clerk and assistant clerks, and quorum and auxiliary leaders and their secretaries may be given access to MLS.
4. User rights. An MLS user should receive only those rights needed to perform his or her calling. For example, those who use MLS to enter donations (such as a unit leader, his counselors, and the finance clerk) should have “Finance” rights. As members receive new callings or are released from callings, their access rights to MLS should be changed to reflect their current callings. The rights that may be assigned to MLS users include:
a. Administrative. All MLS functions are available, including the right to add or delete new users.
b. Edit Membership. At the ward level, gives only the rights to view and change membership data. At the stake level, gives the right only to view membership data.
c. Finance. Gives the rights to view and change financial data and the right to view membership data.
d. Organization. Gives the rights to view and update organizational data, such as callings within an auxiliary or quorum.
e. View Membership. Gives the right to view basic membership data but not the right to update it.
f. Edit Recommends. At the stake level, gives the right to enter or edit temple recommend information.
g. View Recommends. At the stake or ward level, gives the right to view temple recommend information.
