lvhamson wrote:The question/problem that we need help with is how can this outside ward also be set up to schedule the building for all wards meeting/using the building.
You don't. The old model of all scheduling going though one person is unsupported. The day-to-day job of coordination is now managed by a computer. At minimum, each unit needs to schedule their own meetings. More commonly, each unit/quorum/auxiliary - in short everyone with access to adding events to their calendar handles it. The role of "Building Scheduler" is now one of settings rules (restrictions) and playing referee, not scheduling individual events.
While this sounds like a recipe for total chaos, it's not. Normally, only leaders have scheduling abilities. If they can't play nice, you've got bigger problems.
As for making the building available to the other stake, a member of the stake presidency (including Secretary or clerks) can add that unit to the building. However, they can never be the building scheduler (in the new role). To do that, FM would have to work their magic with their database. But that would make the other stake the "owner" of that building.
Have you searched the
Help Center? Try doing a Google search and adding "site:churchofjesuschrist.org/help" to the search criteria.
So we can better help you, please edit your
Profile to include your general location.