Unassigned potential ministering brother

Question:
Can someone share a good practice with the unassigned potential ministering brother data. Is there a way to be able to mark brethren that are not able to minister so that they do not continue to show up as an "unassigned potential ministering brother" but also not show up on LDStools when synced?

For example:
A ward has 300 members of which 150 are brethren in the newly combined EQ.
Only 50 are actually showing up to church at this moment and are assigned families to minister to.
This means 100 are less active.
If brethren are not assigned to minister they will show up as "unassigned potential ministering brother" and to the right in a red oval it will show how many (100).

My problem:
When I click on the "unassigned potential ministering brother" link mentioned above, it will populate the list.
*But, this list now includes newly moved in brethren or new members that are brethren
I then have to sort through the 100 plus names to find out who can actually be assigned to home teach. I have to do this everytime because the less active brethren are mixed with the new move ins or newly baptized brethren.

What I thought to be a solution:
1. Assign less active brethren as companions to each other in a newly labeled district "less active"
Pros: This would dwindle my 100 "unassigned potential ministering brothers" to a realistic and actual number of new brethren to the Quorum that could actually be assigned. I can then just look at that and know who to interview and pair them up with a companion, assuming they can.
Cons: If I assign less actives that do not even come to church to another less active companion so that they no longer show up on the "unassigned potential ministering brother", this will also show up in LDStools when synced. Maybe that isn't a big issue but I was hoping to avoid that in case they look at LDS tools.

Repeated Question:
Is there a way to be able to mark brethren that are not able to minister so that they do not continue to show up as an "unassigned potential ministering brother" but also not show up on LDStools when synced?

Wish:
To be able to categorize a brother that is not ready to home teach so that we can have more realistic data.

I have the same question. I like your idea to put them in a 'less active' district. I see its been a couple months since your post. Have you found any other solutions?

A feature like this would be very helpful. Without the ability to organize the list, individuals in the list are more easily lost in the mix.

I have the same issue with sisters. My ward has about 300 sisters in my RS. About 60-75 of them don't even actually live here. I have assigned them to a "moved out" district without a companion and without anyone to visit. The computer didn't seem to have a problem with this set up, however, I have set this up twice now and both times the computer has deleted my "moved out" district without asking me. I have also deleted sisters from their companionship when they have moved out. However, when I log back in, they computer has decided to put them back into the companionship.... I am starting to distrust the computer system.

heatherharmon30 wrote:I am starting to distrust the computer system.

I doubt that the computer system is actually doing this. You might wish to speak with your ward clerk and see if he can figure out where this "help" originates.

This does sound odd. I don't think one can assign families without at least one person to minister. I wonder if someone else is seeing that and "fixing" it because they think it is in error.

Once a member is moved out, their records disappear from the ward/branch. There is no way for them to show back up on the ministering list if their record is gone.

davesudweeks wrote:Once a member is moved out, their records disappear from the ward/branch. There is no way for them to show back up on the ministering list if their record is gone.

I smell a communication issue. The RS says the member has moved out, but the clerk hasn't moved the membership record. Quite possibly because it has to go though the steps needed to send it to "address unknown".

I would sit down with the clerk and find out what he needs to move the record out. If the address is known, just the new address would be fine. The system will figure out the new ward. But it has to be more specific than just a city. Keep in mind, the new ward is going to want to visit the member, so be kind to your counterpart and find out the specific address.

If the address isn't known, there's a number of steps that need to be done. They clerk can do some, but some steps require "boots on the ground". The EQ and RS have a lot more "boots" than the clerks.

russellhltn wrote:

davesudweeks wrote:Once a member is moved out, their records disappear from the ward/branch. There is no way for them to show back up on the ministering list if their record is gone.

I smell a communication issue. The RS says the member has moved out, but the clerk hasn't moved the membership record. Quite possibly because it has to go though the steps needed to send it to "address unknown".

I would sit down with the clerk and find out what he needs to move the record out. If the address is known, just the new address would be fine. The system will figure out the new ward. But it has to be more specific than just a city. Keep in mind, the new ward is going to want to visit the member, so be kind to your counterpart and find out the specific address.

If the address isn't known, there's a number of steps that need to be done. They clerk can do some, but some steps require "boots on the ground". The EQ and RS have a lot more "boots" than the clerks.

My thoughts exactly. Gathering the information to move records out is a responsibility of the ward/branch council. As a member of the council, the clerk shares that responsibility but it is not his alone to bear. Some of the steps are best handed off to the full time missionaries if they are able to assist. In my many years as ward clerk, it was common for organizations to think they "reported someone was no longer at the address" and they were done. They were frustrated when I didn't move the records out so I was continually explaining the steps we all had to do to make it happen. However, sometimes it is just a slow clerk - I provided a new address 2 weeks ago for someone who has moved out of our ward to a neighboring community in a different ward. His records are still in our ward, LOL.