LCR/MLS Budget End Balance discrepancies

Hello, I am trying to understand why LCR and MLS show different Budget End Balance (see screenshots attached of the same unit). Which application shoud leaders refer to to find out their unit's current budget end balance - the LCR or the MLS? We had one leader who checked his unit's balance on LCR, made appropriate financial decisions for the unit and then he received norification from the area that his unit overdown the budget... Kind of confusing for myself too, and I am serving as a district clerk, who should explain to the leaders why there are different end balances on different applications... I have no clue what to answer to our dear leaders. Maybe you have some insights to share? Thanks in advance.

The thing that catches my eye is an expense in the May report for MLS that isn't showing on LCR. It maybe the check was cut but never transmitted. But there also may be a time lag before things are posted.

The thing that looks really odd to me is that the YTD balance in LCR is different than the final balance for the May 1-May 12 balance (also in LCR). I'm not sure what could be going on there. I would get the detailed report for both time ranges and try to figure out what's going on.

Looking at the reports more carefully, there's a ϵ38,50 Expense in May recorded in MLs but not LCR, but there's also another ϵ38,25 missing from LCR's expenses. The starting balance for May matches. So, it would appear the missing expense is some kind of reversal (negative expense) that's outside of the May 1 to May 12 time frame but is still reflecting on "current year". Which suggests something already posted but with a future date.

Take a look at the detailed ytd expense report from MLS. I can see that IROP amounts seen on MLS are missing from LCR's "Income and Expense Details" report. Hence the difference... hmm, how come LCR is not showing IROP charges to unit's budget?

Stanger and stranger. Yes, those transactions account for the difference in the YTD expense (and resulting balance). The 2 May IROP explains the difference in the May statements between MLS and LCR.

But the even odder thing is that both MLS and LCR agree on the opening balance for the May statement. So, it's not as simple as saying that LCR doesn't include IROPs.

This is what I find on LCR's Expenses tab. For some reason these IROP charges are not counting towards the Budget end balance, as they do in MLS. Any ideas why?

rchomskis wrote:Any ideas why?

I'm out of ideas. Let's see if the other folks with more recent experience can figure it out.

If you have not already done so, you should send feedback with very specific details and let the programmers look at what you see happening. This appears to be a pretty significant bug.

You can try a email, but I'd be inclined to call support on Monday to walk though this. If it is a bug, they can document it and send to the developers.

As best as I can figure out, the IROP is not being included into to the "expenses" of LCR, resulting in a incorrect end balance. But they are being factored into calculated "opening" balance. That certainly does smell of a bug.

russellhltn wrote:That certainly does smell of a bug.

It definitely does looks like a bug. But I can't duplicate it with IROP expenses in our unit. So there is probably something more about these transactions than just that they are IROPs (which probably also why this hasn't been noticed before).

I can't help but notice that this is for Germany. Why that should make a difference, I don't know. Perhaps a misconfiguration. I agree if this was widespread in the US, we'd have a bunch of other posts by now.