Email Permission Form

I am putting together a ward emergency plan and currently am dealing with the contact information needed prior to writing up the plan. We have already have email addresses for those who have signed up for the ward/stake web site. But, it is only about 20% of the membership. We are asking the members to update their contact information by filling out a form. I would like to get each members email address as well as the other obvious contact information. I believe I need to use some kind of verbiage which the member grants the ward permission to use their email to pass along information as needed for church purposes.

I know there may need to be an opt out clause.

Does anyone have a sample statement which I could go by to achieve this task?

Thank You,

ggentry

ggentry@surry.net wrote:I believe I need to use some kind of verbiage which the member grants the ward permission to use their email to pass along information as needed for church purposes.

I can't say as I've seen that issue raised when things get passed around. Maybe someone else has more info as the laws may vary by state and most certainly vary by country.

I think a bigger issue is that you're starting another database of members and their contact information. It's bad enough that LUWS and MLS doesn't completely sync with each other, but adding a 3rd database is going to make things difficult. Unfortunately the limitations imposed by MLS (only family emails) and LUWS (no individual phone numbers) makes them less than ideal for your purpose.

If you do go ahead with your own database, I'd think long and hard on how to keep everything in sync. Even static wards change.

I think the simplest thing to do would be to have the members update their information on MLS. We pushed this a bit during tithing settlement when the IOSes were handed out. Perhaps the simplest thing to do would be to hand out the IOSes and ask people to add their email addresses and hand them back in. Most people would get the fact that they're giving their email out to be included in church directories.