What info is needed to create a record

i just pulled in records for a family but the primary president says they have more children then what is listed in the household. I searched but the system can't find their records. I am going to take further action and make sure to find out if a record exists or not but if it doesn't I'd like to be able to tell he primary president what information is needed to create a record.

Make sure you have the full name and birth date for each child and search specifically for their records again before creating anything. You should also check to see if the family has an individual ordinance form for the children from their previous ward. If so, use the membership number on the summary to request their records.

If you do need to create a record then just print the Child Record Form and give it to the parents to fill out. It asks for all the required information and provides the parent's approval to create the record (which is required--don't just create the record based on 2nd hand information). You can print the Child Record Form from LCR by first selecting Membership > Create Record from the menu and then clicking the "Blank Create Record Form (seven or younger)" link toward the bottom of the page.

Note that you can only create a record for children seven or younger unless they have been baptized. If older children were baptized and you can't find their records then you need to follow the procedure to validate the ordinance before creating a full membership record (Handbook 1 section 16.1.10).

Before creating the record, permission may be required. See Handbook 1:13.6.2, item 2 and 4.

It appears a common oversight for children is when the parents are converts. The mission will record the children on the parent's records, but will not create the "child of record" for the children.

And then there's the usual confusion that happens if a child is blessed somewhere other than the parent's home ward (perhaps the grandparent's ward).

An update, the reference for part of this, Is in the new handbook at 33.6.2.

Make sure you have the full name and birth date for each child and search specifically for their records again before creating anything. You should also check to see if the family has an individual ordinance form for the children from their previous ward. If so, use the membership number on the summary to request their records.

If you do need to create a record then just print the Child Record Form and give it to the parents to fill out. It asks for all the required information and provides the parent's approval to create the record (which is required--don't just create the record based on 2nd hand information). You can print the Child Record Form from LCR by first selecting Membership > Create Record from the menu and then clicking the "Blank Create Record Form (seven or younger)" link toward the bottom of the page.

I am the WML and it would be wonderful if the clerks would do this for many part member families in our ward. Is the same instruction good for finding the form and creating a record current? (I do not have access to clerk type of stuff.) Thank you so very much for any update of instructions you might leave.