What to do when a new bishopric is called?

A new bishopric was called in my ward today. I'm wracking my brain trying to figure out everything that the clerk (me) needs to do. I've already set up user ID and passwords as well as the new signature card. I've also signed out keys to each of the new bishopric members.

We have a lot of tithing envelopes and stationary envelopes with the old bishops name and address on them. Is it better to order new ones or print out labels to correct the old ones?

What else do I need to do?

You did record the callings in LCR?

We have a lot of tithing envelopes and stationary envelopes with the old bishops name and address on them. Is it better to order new ones or print out labels to correct the old ones?

Order new ones and print labels until the new ones come in.

Mr_Dove wrote:What else do I need to do?

The stake has to take care of the procedure that will cause the bishop to have the correct calling in the various online systems. But you need to specify the callings for the counselors (and any other related callings that may have changed, such as executive secretary) in LCR.

You need to fill out a new signature card, get all the new signatures, and submit it according to the instructions on the card.

Make sure that the printed handbooks are transferred.

aebrown wrote:

Mr_Dove wrote:What else do I need to do?

The stake has to take care of the procedure that will cause the bishop to have the correct calling in the various online systems.

Actually the ward clerk, in addition to the stake leaders, can change the bishop now in LCR.

jonesrk wrote:

aebrown wrote:

Mr_Dove wrote:What else do I need to do?

The stake has to take care of the procedure that will cause the bishop to have the correct calling in the various online systems.

Actually the ward clerk, in addition to the stake leaders, can change the bishop now in LCR.

Thanks for the update. My experience with updating bishop callings predates LCR, so that's good to know.

jonesrk wrote:

aebrown wrote:

Mr_Dove wrote:What else do I need to do?

The stake has to take care of the procedure that will cause the bishop to have the correct calling in the various online systems.

Actually the ward clerk, in addition to the stake leaders, can change the bishop now in LCR.

The next release of LCR will only allow the stake to record the change of a bishop.

scgallafent wrote:

jonesrk wrote:Actually the ward clerk, in addition to the stake leaders, can change the bishop now in LCR.

The next release of LCR will only allow the stake to record the change of a bishop.

Whew! Quick, before the bishops find out they can undo their callings . . . [grin]

I spent about 2 hours looking for the location in LCR to update a newly called bishop today. The location is not intuitive, and it somewhat difficult to find. I'm adding comments here to help other Stake Clerks that may be struggling with the change. (Hopefully you can find this in the forum instead of hunting through all the links on each page until you stumble upon the right solution like I did.)

First, log into LCR and use the menu to go to Organization >> Ward Leadership

When the page loads, select the Ward for which you want to change the bishop. A page with ward leadership callings will show up ... but there is no Edit button to change the Bishop calling (Note to developers: It should be on this page!).

To the right of the ward name there is a small blue icon that looks like an organization chart . Click on that icon, which is a link to the Ward Organization page.

When the page loads, select the Bishopric. A page with the Bishopric members will show up ... and the Edit button will appear on the far right of the row with the Bishop.

Click the Edit button to make the change.

Keywords: edit bishop, change bishop, change calling bishop, change bishop's calling, release bishop

teuscher wrote:I spent about 2 hours looking for the location in LCR to update a newly called bishop today. The location is not intuitive, and it somewhat difficult to find. I'm adding comments here to help other Stake Clerks that may be struggling with the change. (Hopefully you can find this in the forum instead of hunting through all the links on each page until you stumble upon the right solution like I did.)

First, log into LCR and use the menu to go to Organization >> Ward Leadership

When the page loads, select the Ward for which you want to change the bishop. A page with ward leadership callings will show up ... but there is no Edit button to change the Bishop calling (Note to developers: It should be on this page!).

Note from developer: It is on this page in the next version of LCR.

I am a stake clerk and tried to use this feature for the first time today. I clicked on edit next to the name of the bishop and it brought up a page with the contact information for the current bishop. I then clicked on the release button and tried to save the change, but it gave me a message that said, "This position cannot be vacant." However, it never gave me an option to enter the name of the new bishop. Am I missing a step somewhere, or is there an issue with LCR that needs to be fixed?

I think you might need to go to the newly called Bishops record. Unless the option isn't available to you, you would add the calling there. Like other callings when someone is already in that calling, the words something along the lines of replace "name of member" appears.
This is certainly true of changing callings at ward level. As an experiment, I just tried selecting a former Bishop in my ward, but the option to change his calling to Bishop isn't available, so as the stake clerk that would probably work for you.

I didn't have that problem, but when I visited the page this morning, the URL says "beta.lds.org" ... Perhaps they are working through an upgrade and it is not fully functional? I noticed that the edit button for bishop is now on the first Ward Leadership page ... Thank you developers!!

I would suggest calling the help line to get the change made since the self service option isn't working for you.

klwilkinson wrote:I am a stake clerk and tried to use this feature for the first time today. I clicked on edit next to the name of the bishop and it brought up a page with the contact information for the current bishop. I then clicked on the release button and tried to save the change, but it gave me a message that said, "This position cannot be vacant." However, it never gave me an option to enter the name of the new bishop. Am I missing a step somewhere, or is there an issue with LCR that needs to be fixed?

It is broken. To work around this, do the following:

• On the LCR menu, choose Organizations > Callings by Organization.
• At top right (below the gray LCR menu and above the "Find Individual" box), use the unit picker to select the ward you need to edit.
• Click on the Bishopric link in the blue box.
• Update the bishop from that page.

klwilkinson wrote:I am a stake clerk and tried to use this feature for the first time today. I clicked on edit next to the name of the bishop and it brought up a page with the contact information for the current bishop. I then clicked on the release button and tried to save the change, but it gave me a message that said, "This position cannot be vacant." However, it never gave me an option to enter the name of the new bishop. Am I missing a step somewhere, or is there an issue with LCR that needs to be fixed?

It is possible that you do not have access rights to make this change and that it should be entered by the Stake Clerk. Just a suggestion. Curious to see what the resolution is for you.

klwilkinson wrote:I am a stake clerk

Just as a nit-pick, I noticed you said "a" and not "the".

I know "the" stake clerk has rights to do that if their calling is correctly recorded. I'm not so sure about assistant stake clerks. There is a good possibility they do not.

russellhltn wrote:

klwilkinson wrote:I am a stake clerk

Just as a nit-pick, I noticed you said "a" and not "the".

I checked when I originally looked at the issue. He is "the" stake clerk.

I confirmed that it is working as described ("working as coded") and posted a workaround earlier. It has been logged for review.

I just wanted to provide an update that the workaround option worked for me and I was able to record the new bishop. Thanks for your help.