Out-Of-Unit Member Access to Directory and RS VT LCR

I am now Assistant Stake Clerk in a Provo YSA Stake and need some answers regarding Leader and Clerk Resources (LCR).

We have 11 out-of-unit sisters called as Relief Society Advisers, one per ward to help the young Relief Society presidencies in each ward. They advise the ward RS presidency similar to the way that a high councilor advises an Elders Quorum presidency.

These out-of-unit sisters need access to the stake and ward directory and visiting teaching information in LCR. I have assigned them as out-of-unit Stake Young Single Adult Advisers, assuming this would grant them access to at least the stake and ward directory, but I’m getting reports it did not give them access to the directory.

I am now recommending a ward clerk assign them as an out-of-unit ward Relief Society Assistant Secretary. Does this exist as a standard position? Does it grant them access to the directory and the RS VT information in LCR?

Per your understanding of the system, what do you recommend we do to get these out-of-unit sisters the information they need to fulfill their calling?

Thanks,

Steve Gudmundson

If they need access to Relief Society visiting teaching information, Relief Society Assistant Secretary is probably your only realistic option.

gudmundsonsc wrote:They advise the ward RS presidency similar to the way that a high councilor advises an Elders Quorum presidency.

Note that stake auxiliary leaders and High Councilors don't have access to LCR. (Or HT/VT reports) See the first question in the LCR FAQs..

We have out-of-unit Relief Society Advisers in our YSA stake as well. They have access to the LDS.org Directory and the ward/stake directory in LDS Tools for our YSA stake. They do not have access to Leader and Clerk Resources, and they haven't requested or needed access to fulfill their calling. High councilors don't have access to Leader and Clerk Resources, and neither does the stake Relief Society Presidency. Ultimately it's up to your stake presidency, but looking at the Church-established pattern of what information stake callings normally have access to, I would recommend leaving them as Stake Young Single Adult Advisers. They should be able to see the ward and stake directory in LDS Tools and in the LDS.org Directory.

scgallafent wrote:If they need access to Relief Society visiting teaching information, Relief Society Assistant Secretary is probably your only realistic option.

I thought you mentioned previously that out-of-unit people were specifically excluded from HT/VT. Has this changed?

mevans wrote:

scgallafent wrote:If they need access to Relief Society visiting teaching information, Relief Society Assistant Secretary is probably your only realistic option.

I thought you mentioned previously that out-of-unit people were specifically excluded from HT/VT. Has this changed?

I'm guessing you're thinking of this post. But that only says that out-of-unit members cannot be assigned as home teachers or visiting teachers. They can, however, be given callings that allow them to view or manage HT/VT in LCR.

sbradshaw wrote:We have out-of-unit Relief Society Advisers in our YSA stake as well. They have access to the LDS.org Directory and the ward/stake directory in LDS Tools for our YSA stake. They do not have access to Leader and Clerk Resources, and they haven't requested or needed access to fulfill their calling. High councilors don't have access to Leader and Clerk Resources, and neither does the stake Relief Society Presidency. Ultimately it's up to your stake presidency, but looking at the Church-established pattern of what information stake callings normally have access to, I would recommend leaving them as Stake Young Single Adult Advisers. They should be able to see the ward and stake directory in LDS Tools and in the LDS.org Directory.

Given the reasons why stake leaders do not have access to Leader and Clerk Resources, we have decided not to find a way that High Councilors nor YSA RS Advisers would have access to VT/HT summary or details. They will work through the local ward EQ/RS presidencies as needed to review such information as they help and mentor the local ward presidencies in their callings. We have assigned the RS Advisers as Stake YSA Advisers and assume this will be sufficient to grant them access to the directory.

See https://www.lds.org/help/support/leader ... urces-faqs

I am a Senior Missionary serving in the Philippines - Quezon City North Mission, Baliwag 2nd Branch, Baliwag District and can not seem to get access to LCR. I am serving in the Branch Presidency and it shows in MLS, but not on the lds.org site. I have been added as an out-of-unit member.

skyjones wrote:I have been added as an out-of-unit member.

After the branch adds you as an out-of-unit member, they need to go to LCR and add you in your calling in the branch presidency. Then you should have access to LCR.

lajackson wrote:

skyjones wrote:I have been added as an out-of-unit member.

After the branch adds you as an out-of-unit member, they need to go to LCR and add you in your calling in the branch presidency. Then you should have access to LCR.

After you calling is recorded it takes a few hours to get propagated to the permission system, so you will need to be a bit patient.

skyjones wrote:I am a Senior Missionary serving in the Philippines - Quezon City North Mission, Baliwag 2nd Branch, Baliwag District and can not seem to get access to LCR. I am serving in the Branch Presidency and it shows in MLS, but not on the lds.org site. I have been added as an out-of-unit member.

Your calling needs to be recorded using LCR. I just looked and the first counselor in the branch presidency is not assigned. That is consistent with your comment that it does not show "on the lds.org site." It sounds like you're trying to do this in MLS and the branch has been moved to LCR.

The branch president or branch clerk needs to do the following:

• Log into LCR
• Choose Members > Manage Out-of-Unit Members from the menu
• Follow the process there to add you as an out-of-unit member
• Choose Organizations > Branch Presidency from the menu
• Click the Edit button for the appropriate position and assign you to that position

While talking with our CES Institute Senior missionary couple, I found out that they don't have access to our YSA ward directory. They are listed as out-of-unit members in the ward. They don't do much with the mission out here. Is it even possible for them to have access? Part of their assignment is working with LAs and RCs, but lack the ability to look members up in LDS Tools.

I can see in LCR that they do not have any callings listed in our ward. Could that be partly why they don't have access to the directory? All of my previous out-of-unit member experience was local bishopric members and their wives. I know for the wives they asked them to work with family history so that they could have standard callings in our YSA ward.

This couple only needs directory access, no LCR access.

kellymab wrote:I can see in LCR that they do not have any callings listed in our ward. Could that be partly why they don't have access to the directory?

Probably.

kellymab wrote:I can see in LCR that they do not have any callings listed in our ward. Could that be partly why they don't have access to the directory?

I do not know what access to the Directory someone gets without a standard calling. I do know that when an out-of-unit member is added and given a standard calling, they get access to everything that relates to that calling, and in general, the computers all seem happier.

When out-of-unit members were entirely in MLS, the member had to be added to a standard calling or else LDS.org and the LDS Tools app didn't find their out-of-unit record, tie them to their service ward, or give them access. Giving them a standard calling, like "Indexing Worker" for example, gave them access to the things a regular member would have (Directory, Calendar, LDS Tools app, etc. for both wards). That was with MLS; I don't know what Leader and Clerk Resources requires.

Update:

kellymab wrote:I can see in LCR that they do not have any callings listed in our ward. Could that be partly why they don't have access to the directory?

At church today, the Elder and I spoke with the bishop about giving him a calling listed in LCR. Initially the bishop put the in a custom "LDSSA Advisor" calling. After updating the CES missionary's LDS Tools, he still did not have access to the ward directory. Our bishop showed me what he did in LCR, and we went back in and found the standard calling " Young Single Adult Advisor". Violà! We were finally able to see the couple listed in LDS Tools (iOS and Android) and they were able to see the ward directory.

Note the permissions can frequently take a day or so. But that said, I wouldn't surprise me if custom positions don't work for that.

russellhltn wrote:Note the permissions can frequently take a day or so. But that said, I wouldn't surprise me if custom positions don't work for that.

Custom positions do not grant any access at all. Always use a standard position, when able.

I am a senior missionary serving in the Philippines Cavite Mission. I have recently been called and set apart as the second councillor in the Mission Presidency. How can I be added, so I have access to LDS Tools, and LCR etc. I would be very grateful for some help with this please.

mikeadamson wrote:I am a senior missionary serving in the Philippines Cavite Mission. I have recently been called and set apart as the second councillor in the Mission Presidency. How can I be added, so I have access to LDS Tools, and LCR etc. I would be very grateful for some help with this please.

President Cauilan (or an assistant) will need to add your name to that position in LCR, you will then have the access you need. It sometimes takes a day or two to fully propagate the church's servers, so check with him if you still don't have access by January. Best wishes for your new calling!

Sorry but we still have a problem. Pres Cauilan entered me in CDOL as his second counselor, and this seems to give me access to most things in LCR and the Tools App. However, I still don't appear as his councilor in either of them, and have no access to applicants in the Missionary Online Recommendation System which is a big part of my role at present. When President tries to add me in LCR, there is no 'edit' button on the page (LCR/ Organisations/ Mission Presidency). I don't appear in a search of members of the Cavite Mission, but this should not be a problem? since other members of the Mission Presidency are listed as members of their Canadian branch? I hope this is enough information for a diagnosis, and am very grateful for any help you can give.

mikeadamson wrote:Sorry but we still have a problem. Pres Cauilan entered me in CDOL as his second counselor, and this seems to give me access to most things in LCR and the Tools App. However, I still don't appear as his councilor in either of them, and have no access to applicants in the Missionary Online Recommendation System which is a big part of my role at present.

How long ago did he enter you? I know it can take up to 24 hours for things to all get straightened out. But you're not appearing in CDOL, which is odd. I wonder if he entered you as a "custom position". But that wouldn't have given you any rights to LCR (unless you had them from another calling).

I know he entered me in CDOL more than a week ago, and he showed me there in the Presidency yesterday, though I couldn't find my name by doing a search on my name.

When the mission president put the position in CDOL, he marked it as private. He needs to edit the position in CDOL and turn off the Private check box.