populating quarterly report online

I wanted to populate number of priesthood or prospective elder attending meetings. How do I do that? Also what is meant by 'attending Priesthood or Primary meetings? Is that primary or sacrament?

There isn't an online roll where you can fill in each individual's attendance, but on the quarterly report page (https://www.lds.org/mls/mbr/report/quar ... t?lang=eng) you can fill in a total number. That number will need to be tallied by hand.

If you put your mouse over each line item on the quarterly report, a box will pop up with a longer explanation. A priesthood meeting is a regular third-hour meeting for men (elders quorum meeting, high priests group meeting, or an Aaronic priesthood quorum meeting). Primary is listed as an alternative because some men have callings in Primary that keep them from attending the regular third-hour priesthood meeting. The number of Melchizedek priesthood holders who attended priesthood meeting at least once in the month and the number of Melchizedek priesthood holders who attended Primary at least once in the month should be added together for the total number on line 14.

Sacrament meeting attendance is reported independently, above.

I haven't been able to enter the total number on the quarterly report. How do I do that? I am the Relief Society president and was told I have that capability by the ward clerk.

jpeel2 wrote:I haven't been able to enter the total number on the quarterly report. How do I do that? I am the Relief Society president and was told I have that capability by the ward clerk.

You cannot enter the numbers on the quarterly report. You will need to give the attendance and visiting teaching numbers to your ward clerk to be entered on the report.

jpeel2 wrote:I haven't been able to enter the total number on the quarterly report. How do I do that? I am the Relief Society president and was told I have that capability by the ward clerk.

I don't believe that's correct. I think only a clerk or the bishop can enter values in the quarterly report. I can't see the Access Table to make sure though. Hopefully someone who can can check to make sure.

scgallafent wrote:You will need to give the attendance and visiting teaching numbers to your ward clerk to be entered on the report.

Now that VT is part of LCR, those numbers don't flow to the quarterly report? Or in that in the next version?

eblood66 wrote:I can't see the Access Table to make sure though. Hopefully someone who can can check to make sure.

Access Table

russellhltn wrote:

scgallafent wrote:You will need to give the attendance and visiting teaching numbers to your ward clerk to be entered on the report.

Now that VT is part of LCR, those numbers don't flow to the quarterly report? Or in that in the next version?

They don't flow to the quarterly report. There are some issues that would need to be resolved before that could be added. For example, how does the clerk know that everything has been entered so that he can submit the report?

scgallafent wrote:For example, how does the clerk know that everything has been entered so that he can submit the report?

I suggested before: Midnight of the 10th.

But since it appears that numbers can be changed after the report is submitted, I'm not sure as the whole concept of "submit" is what it used to be. We're not printing things to send to the stake. Anything entered after the 10th is just revised numbers. Perhaps what's needed is a "revision date" on the report.

Also, since the system has the raw data, does the clerk need to be involved in the HT/VT numbers? Before, the clerk needed to coordinate with the groups to make sure the HT/VT lists were in sync with the membership records (if they were not being kept in MLS). But with everything on-line, I'm not sure as that applies. Everyone is working from the same list.

Bottom line, I'd suggest a re-think of the whole process rather then build a system to duplicate the way we've always done it.

russellhltn wrote:Access Table

According to the Access Table, the Relief Society president can access the Quarterly Report. I guess she just can't update it, as she can other things she is able to access.

lajackson wrote:

russellhltn wrote:Access Table

According to the Access Table, the Relief Society president can access the Quarterly Report. I guess she just can't update it, as she can other things she is able to access.

If you look at the bottom of the Access Table (in the Recording Membership Information section) there is a line for Create or Edit Quarterly Report. The Relief Society president doesn't show having that privilege.

russellhltn wrote:Also, since the system has the raw data, does the clerk need to be involved in the HT/VT numbers? Before, the clerk needed to coordinate with the groups to make sure the HT/VT lists were in sync with the membership records (if they were not being kept in MLS). But with everything on-line, I'm not sure as that applies. Everyone is working from the same list.

My wife has been the VT Coordinator for nearly five years. She has been maintaining all the VT districts, companionships, and visit data in a spreadsheet, and reporting summary statistics to the ward clerk. A few minutes ago, I asked her if she had seen the new VT feature on LCR, and she said she had never used LCR because she didn't think she had access to anything.

When she first connected to LCR and viewed Visiting Teaching, she was amazed by two things:
- How badly outdated the companionships and visit data was.
- How easy this new feature is to use.

She is excited that she will be able to use LCR rather than a spreadsheet to organize and record visiting teaching. She has always been frustrated because she doesn't learn about move-ins and move-outs until months after the fact. This new tool will give her greater access and visibility.

jonesrk wrote:If you look at the bottom of the Access Table (in the Recording Membership Information section) there is a line for Create or Edit Quarterly Report. The Relief Society president doesn't show having that privilege.

Ah, missed it. Thanks. Very nicely greyed out, nearly invisible on my monitor.

drepouille wrote:My wife has been the VT Coordinator for nearly five years. She has been maintaining all the VT districts, companionships, and visit data in a spreadsheet, and reporting summary statistics to the ward clerk.

There are many Relief Societies (and priesthood quorums) that have never used the HT/VT function in MLS. As more leaders become aware of the capabilities of LCR, they may see some sense in beginning to use that function there.

drepouille wrote:My wife has been the VT Coordinator for nearly five years. She has been maintaining all the VT districts, companionships, and visit data in a spreadsheet, and reporting summary statistics to the ward clerk. ...

When she first connected to LCR and viewed Visiting Teaching, she was amazed by two things:
- How badly outdated the companionships and visit data was. ...

These two things are probably related.

If she deletes all of the existing districts, it will wipe out the districts and companionships (read the warnings carefully!) and she can start with a clean slate.