Calendar 2.7 not allowing creation of new restrictions

I am the stake executive secretary and building scheduler for our stake center. Since the Calendar 2.7 was released every time I try to create a new restriction on our stake calendar after filling in the appropriate data, when I hit "Create Restriction" I just get a spinning wheel that never stops. I am missing something or is this a problem for others as well?

I just tried one and it worked fine. A weekly repeating event for all 2015. Of course I set it to 3-4 AM in the chapel to avoid any conflicts.

What exactly are you trying to set and are you sure there isn't a conflict? (Yes, I would expect better conflict handling, but as part of troubleshooting it's good to know.)

I was trying to schedule a baptism. There was no conflict with any events, but I cannot see the restriction calendar like the old system had.

Ah, the way restrictions are displayed have changed. See the first post in 2.7 FAQ

Okay, thank you. I clicked on the >> and under locations it has a column for restrictions and a column for show. However, they do not let me do anything and there is nothing below them. Below that under Stake Calendars they have buttons to turn on/off subscribe, and notification and show boxes that can be checked.
I would think that if I clicked on the Restrictions word it would open up a calendar for me but nothing happens.

kimwhansen wrote:Okay, thank you. I clicked on the >> and under locations it has a column for restrictions and a column for show. However, they do not let me do anything and there is nothing below them.

It sounds like you are not listed as a Building Scheduler in the calendar system. Under the old system, I think anyone could see restrictions in week view. But under the new system, I'm not sure as anyone but the Building Scheduler can see them.

As pointed out in a later post, one has to check "show" before the "restrictions" box appears.

And at this point I'm confused. First you say you can't schedule a restriction and then say you're trying to schedule a baptism. It's best to schedule an event for events and not try to use restrictions for that.

Maybe we have been calendaring wrong, but it worked. The way our stake calendared events was to have editors, usually a member of an organization presidency calendar an event on the event calendar after contacting me the building scheduler to place a restriction on the the restriction calendar for the date and time and rooms needed. If 2.7 works in a different fashion, perhaps you could direct me where to receive some updated training.

To clarify,

I may have misspoke when I earlier said I was trying to schedule a baptism, I should have said place a restriction on the baptismal font. I never have scheduled events, only placed restrictions on the buildings use.

I am listed as a Building Scheduler as I always have been. I checked on LDS tools and it shows my calling as Stake Executive Secretary, Stake Scheduler - Building 1 (which is the stake center).

kimwhansen wrote:Maybe we have been calendaring wrong, but it worked. The way our stake calendared events was to have editors, usually a member of an organization presidency calendar an event on the event calendar

Good.

kimwhansen wrote: after contacting me the building scheduler to place a restriction on the the restriction calendar for the date and time and rooms needed.

Seems unnecessary. When they book the event, they can select the location and rooms used. Once it's set, no one else can schedule those rooms at that time. The restriction is pointless.

Restrictions are also limited in that all you can do is limit what units can schedule the room - not which calendar (organization). So you could put a restriction for "Unit A" on the cultural hall for the RS social, but that doesn't prevent the EQ of Unit A from scheduling a basketball game. It only blocks editors for Units B and C from scheduling anything. So really, it's just to set aside a time block for a unit to use how they wish. Not for reserving for specific events.

My suggestion is to have the editors schedule the events on their own. Just make sure to select the location and rooms needed. If there is a problem, then give you a call.

kimwhansen wrote:If 2.7 works in a different fashion, perhaps you could direct me where to receive some updated training.

I think it's been that was since 2.0. No change there. You can check the calendar help file for details.

kimwhansen wrote:I am listed as a Building Scheduler as I always have been. I checked on LDS tools and it shows my calling as Stake Executive Secretary, Stake Scheduler - Building 1 (which is the stake center).

Which doesn't do much in the calendar system.

In the calendar, Gear icon > Locations & Rooms > select the location. If you're not listed as a Building Scheduler there, then you don't really have Building Scheduler powers. Since you are a Stake Executive Secretary, you can add yourself as a Building Scheduler to that location.

It sounds like you used to be a Building Scheduler, but then lost those powers somehow (or you would have see a check box for "restriction" under the subscriptions area of the calendar).

russellhltn wrote:It sounds like you used to be a Building Scheduler, but then lost those powers somehow (or you would have see a check box for "restriction" under the subscriptions area of the calendar).

I'm not a building scheduler, admin or even an editor and I still see the restriction check box next to the locations that I have checked. But the checkbox doesn't show up unless the location is checked. When the checkbox is checked, I can see reservations (at least I can for some of the buildings--I assume the other buildings just don't have any reservations).

eblood66 wrote:I still see the restriction check box next to the locations that I have checked. But the checkbox doesn't show up unless the location is checked.

D'oh! Ok, that explains that. So members can see restrictions. That's good.

Thank you. I will go back to the calendar help file to review.

russellhltn wrote:

kimwhansen wrote:I am listed as a Building Scheduler as I always have been. I checked on LDS tools and it shows my calling as Stake Executive Secretary, Stake Scheduler - Building 1 (which is the stake center).

Which doesn't do much in the calendar system.

In the calendar, Gear icon > Locations & Rooms > select the location. If you're not listed as a Building Scheduler there, then you don't really have Building Scheduler powers. Since you are a Stake Executive Secretary, you can add yourself as a Building Scheduler to that location.

It sounds like you used to be a Building Scheduler, but then lost those powers somehow (or you would have see a check box for "restriction" under the subscriptions area of the calendar).

I am listed as a Building Scheduler when I go to the Gear icon > Locations & Rooms > select the location. However, when I am on the stake calendar and I click on Locations all it shows is Restrictions and Show. Shouldn't it list the buildings under location? If so, nothing is listed and maybe that is why I can't enter anything.

You probably don't have "This location can be scheduled by Wards and Stakes" checked off in the locations setup.

That is something new with 2.7. It used to be that Building Schedulers could still work with the locations unchecked, but apparently in 2.7 they can't. At least not at the moment. I do know they have a number of fixes they hope to deploy this week.

But if you check that off, then the calendar editors can schedule the rooms without having to contact you as outlined above.

This may sound like obvious, but where do I find "This location can be scheduled by Wards and Stakes" to check it off. I can find nothing in the locations setup. Would that be in the Gear icon under initial setup?

I went to initial setup and it said go to Set Up Locations, by an administrator which I am but I see no link or option to do that.

Gear icon > Locations & Rooms. Select the location. Click "Edit". Put a checkmark in "This location can be scheduled by Wards and Stakes". Save.

That should solve the problem of not seeing locations on the calendar.

At this point I'd avoid "initial setup", and I don't think it's necessary.

Thank you Russell. I found it and put the checkmark in and all the problems are solved. I can now see the restrictions on the calendar. Much better than having to go back and forth under the old system to two calendars. No more posts from me .

Just keep in mind that calendar editors can now schedule that location themselves. But in time, I think you'll find it's a good thing.