New Quarterly Report

Are there any recommendations or guidelines on how we are to collect "Adults and youth who submitted ancestor names for temple ordinances"?

I wonder if that number will be populated automatically from temple records.

TinMan wrote:I wonder if that number will be populated automatically from temple records.

No wondering is required. The 1 Feb 2014 letter on this topic specifically said: "These additions will not require that clerks gather or enter new information."

And to be precise, the numbers for "Adults and youth who have submitted ancestor names for temple ordinances" don't come from temple records, but from FamilySearch records. It's the submission that is tracked, not the performing of the ordinance.

But, don't you need to actually take the Family Search sheets to the temple and get pink/blue cards made, for them to get into the church's system?

Or is that just the old way of doing it?

TinMan wrote:But, don't you need to actually take the Family Search sheets to the temple and get pink/blue cards made, for them to get into the church's system?

The new report item is "Adults and youth who have submitted ancestor names for temple ordinances." Since the item (we have been told) will be populated automatically, I suspect they will use the number of members who have reserved a name at FamilySearch for temple ordinance work.

Remember, it is not the number of names submitted, but the number of members who have submitted names.

Although, as you suggest, they might well track the number of members who actually have names printed out for ordinance work at the temple. I think the technology is there.

In any event, there is nothing for the clerk to gather or do (except his own temple work).

TinMan wrote:But, don't you need to actually take the Family Search sheets to the temple and get pink/blue cards made, for them to get into the church's system?

Or is that just the old way of doing it?

FamilySearch IS part of the Church. But as in many cases, the Church has a variety of different databases and services that store data, and these systems need to communicate with each other. In this case, the data about submissions is fed from FamilySearch systems to the system that gathers data for the quarterly report.

You still have to take the Family Ordinance Request to a temple in order to get the pink/blue cards printed, but that's not the trigger for counting a submission. For example, when a member shares a name with the temple system for ordinance work, that counts as a submission for that member, even though that member will never go to the temple and print the cards for that submission.

But in any case, the major point here is that clerks don't need to gather, calculate, or enter any of these numbers. These numbers will be gathered automatically.

When will the new quarterly report actually be available on clerk resources? 2014 quarter 1 is not yet an option? I was hoping to go on and see how it looks. Obviously we have several weeks before the information will be complete.
Also is there a report for individuals who are sealed to a spouse (Item #1 on new report) or will that also be generated for us? And do I count as one and my wife count as one in that scenario since we are sealed to each other? Furthermore I would assume widows and widowers would count here. I just looked at a sister's record in our ward who is a widow was sealed to a former spouse and who's record show's her current deceased spouse she is not sealed to. If you don't look in both household and ordinances tabs on their record you would probably miss. Hopefully this will all be populated for us. Thanks for letting me ramble a little.

rgdlm wrote:I was hoping to go on and see how it looks. Obviously we have several weeks before the information will be complete.

See this post from last week.

rgdlm wrote:When will the new quarterly report actually be available on clerk resources? 2014 quarter 1 is not yet an option? I was hoping to go on and see how it looks. Obviously we have several weeks before the information will be complete.

You will not be able to see the report until the quarter has ended. For Clerk Resources, this is the morning of April 1. For MLS, this is after your first send/receive on or after April 1. Reports for subsequent quarters will not be available until the day after the quarter ends.

rgdlm wrote:Also is there a report for individuals who are sealed to a spouse (Item #1 on new report) or will that also be generated for us? And do I count as one and my wife count as one in that scenario since we are sealed to each other? Furthermore I would assume widows and widowers would count here.

Item #1 (individuals who are sealed to a spouse) is calculated for you. You and your wife are each sealed to a spouse, so you count as two. Widows and widowers count if they are sealed to a deceased spouse. It gets more complicated from there. Questions like "what about members who were baptized less than a year ago" and "what about people who were married less than one year ago" have all been considered.

scgallafent wrote:You will not be able to see the report until the quarter has ended. For Clerk Resources, this is the morning of April 1. For MLS, this is after your first send/receive on or after April 1. Reports for subsequent quarters will not be available until the day after the quarter ends.

April 1st, which time zone? Don't want someone from Guam complaining at Noon, March 31st MDT because it's 5AM April 1st his time and he can't see it. :rolleyes:

russellhltn wrote:

scgallafent wrote:You will not be able to see the report until the quarter has ended. For Clerk Resources, this is the morning of April 1. For MLS, this is after your first send/receive on or after April 1. Reports for subsequent quarters will not be available until the day after the quarter ends.

April 1st, which time zone? Don't want someone from Guam complaining at Noon, March 31st MDT because it's 5AM April 1st his time and he can't see it. :rolleyes:

I almost included that information, but didn't want to over-complicate my message. April 1 local time.

For the curious, CMIS generates its baseline early in the morning of the first day of the quarter in the unit's time zone. MLS used to generate its baseline when the clerk started the quarterly report. Now, CMIS generates its baseline at the same time. Once that is available to Clerk Resources, the report is available for editing in Clerk Resources. MLS will receive the CMIS baseline on its next send/receive and then the report is available for editing in MLS.

scgallafent wrote:For the curious, CMIS generates its baseline early in the morning of the first day of the quarter in the unit's time zone. MLS used to generate its baseline when the clerk started the quarterly report. Now, CMIS generates its baseline at the same time. Once that is available to Clerk Resources, the report is available for editing in Clerk Resources. MLS will receive the CMIS baseline on its next send/receive and then the report is available for editing in MLS.

This is a good improvement. I'm guessing that MLS generating the numbers when the quarterly report was started was the cause of the frustrations a few quarters ago when they started sending address-unknown members back to wards right as quarterly reports were being entered...

So a question about these submissions....In January our Temple District was given the ability to print family file cards at home. Does this printing at home trigger a submission and give the ward credit for that person doing a submission? I also see above that sharing with a temple triggers a submission for that person....really? Is there a way to get a list of members in the ward that have done submissions in the quarter. Our ward has a goal of every active adult and YMYW doing 1 submission this year and gathering the "Who's Done It" is going to be difficult at best unless it's out there electronic. Thanks TMcVey

mcveycolo wrote:So a question about these submissions....In January our Temple District was given the ability to print family file cards at home. Does this printing at home trigger a submission and give the ward credit for that person doing a submission?

Yes, it does.

mcveycolo wrote:I also see above that sharing with a temple triggers a submission for that person....really?

Yes, really!

There are three triggers now:

• Generating a Family Ordinance Request
• Printing a temple card
• Sharing a reservation with the temple

mcveycolo wrote:Is there a way to get a list of members in the ward that have done submissions in the quarter. Our ward has a goal of every active adult and YMYW doing 1 submission this year and gathering the "Who's Done It" is going to be difficult at best unless it's out there electronic.

No, there is no way to see a list of members who have made submissions. Although that could certainly be useful and the underlying data is available, it would be a significant bit of work to make the specific data available to the right set of people, and that is not the highest priority for FamilySearch right now.

So for your goal this year, you'll just need to do it the old fashioned way and make personal contact with people.

Another question on this same topic....say a young man reserves a name in his ancestry, prints at home a family file card with just the baptism and confirmation work available and takes that name and does the baptism and confirmation. He then shares the same name needing Initiatory, endowment and sealing to parents with his father who prints at home another family file card with those ordinances and takes the card to the temple and completes the ordinances. Does that then count as a submission for the young man and a submission for dad? Seems that it would but....

Thanks so much for you timely response to my inquiries. It's very helpful! We got our ward to 59 people with submissions in Q1 or 19%. We were driving for 20% each quarter! We had two more done about 11:30pm, March 31st here in Denver but we must have missed the cut-off otherwise we would have made the 20%. Is there an exact time that the program runs? Thanks

No, that would not count as a separate submission for the dad. What is counted is names submitted, not ordinances. In your scenario, the name would have already been counted when the young man printed the temple card, and would not be counted again.

So that response prompts concern...if I'm working my pedigree and come across names that have had all but sealing to parents completed and I reserve those sealings that's not going to count as a submission because all the other ordinances were completed sometime ago, perhaps 50 years ago, someone did the first ordinances. So unless you reserve a name for baptism, confirmation it won't show as a submission????

mcveycolo wrote:So that response prompts concern...if I'm working my pedigree and come across names that have had all but sealing to parents completed and I reserve those sealings that's not going to count as a submission because all the other ordinances were completed sometime ago, perhaps 50 years ago, someone did the first ordinances. So unless you reserve a name for baptism, confirmation it won't show as a submission????

Mostly right. Completing ordinances for people who have already received some temple ordinances is a wonderful thing to do, but that's not what is being tracked in this particular statistic. The line in the quarterly report is labeled "Adults and youth who submitted ancestor NAMES for temple ordinances" (emphasis added). To be counted in this statistic, you have to be the first person who submitted a particular name.

However, that may or may not be triggered by a request for a baptism ordinance, since it is possible for a child to die before age eight and not need baptism, but still need to be sealed to parents. In that situation, the request for a sealing to parents ordinance will be the trigger for counting the submission of the name.

Thanks so much for your responses and I hope I'm not a bother! I see that you're a "Community Administrator" and a "Stake Clerk" in Sandy.
The gathering then of information just became very complex. It's no longer a matter of calling and asking "Did you do a temple submission this quarter?". That won't work because to the unknowing, reserving those missed ordinances or lost ordinances constitutes a submission but you're telling me that that is not necessarily so. I know for sure in the case of 59 people in our ward that did submissions last quarter a number of them were counted as doing a submission but they may have only done a sealing to spouse or parent & I counted them as doing a submission. My manual number hit exactly the system number of 59...wonder how that worked out?

It sounds like your definition of a submission of a name is different than the Church's definition. What statistic are you trying to gather? Are you trying to figure out who did their own family names at the temple? Would this include a youth whose parents researched and printed the name, but it's still their family name? Are you trying to find out who pressed print in FamilySearch? Would this include people who pressed print, but then passed the name on to someone else in the family or ward to do? Or are you trying to figure out the number of individuals who, on their own, went to FamilySearch, printed a name, and did work for that person in the temple? There are several potential statistics here:
– Members who did research on FamilySearch.
– Members who found an ancestor in their line who needed ordinances and printed a card.
– Members who went to the temple.
– Members who did work at the temple for someone's family name.
– Members who did work at the temple for their own ancestor.
– Members who did work at the temple for their own ancestor, whose name they found and printed themselves.

Although a prospective elder received the Melchizedek Priesthood and was ordained an Elder in MAR2016, he is not included in either of the following statistics for our quarterly report. how can this be fixed?

Adult males holding Melchizedek Priesthood
This information is provided by Church headquarters.


Prospective elders advanced to the Melchizedek Priesthood
Men age 19 or older advanced during the quarter. This information is provided by Church headquarters.

slawyoung wrote:Although a prospective elder received the Melchizedek Priesthood and was ordained an Elder in MAR2016, he is not included in either of the following statistics for our quarterly report. how can this be fixed?

Adult males holding Melchizedek Priesthood
This information is provided by Church headquarters.


Prospective elders advanced to the Melchizedek Priesthood
Men age 19 or older advanced during the quarter. This information is provided by Church headquarters.

When was the ordination recorded? If it was recorded after the end of the quarter it would not be included even if the ordination happened before the deadline. Basically the systems at CHQ make a snapshot of the statistics early in the morning of the first day of the quarter based on the information available at that time. Once that snapshot is made it does not change based on information added or edited later. There is no way to update it. for this quarter the Elder will still have to be counted as a prospective elder.

eblood66 wrote:When was the ordination recorded? If it was recorded after the end of the quarter it would not be included even if the ordination happened before the deadline. Basically the systems at CHQ make a snapshot of the statistics early in the morning of the first day of the quarter based on the information available at that time.

if your theory is correct, I'm not sure as he'd be counted for "Prospective elders advanced to the Melchizedek Priesthood" in the next quarter either, since I'd expect the query to look at the ordination date. (Although, it might look at the recorded date, but it might have to dig though a log to do so.)

russellhltn wrote:

eblood66 wrote:When was the ordination recorded? If it was recorded after the end of the quarter it would not be included even if the ordination happened before the deadline. Basically the systems at CHQ make a snapshot of the statistics early in the morning of the first day of the quarter based on the information available at that time.

if your theory is correct, I'm not sure as he'd be counted for "Prospective elders advanced to the Melchizedek Priesthood" in the next quarter either, since I'd expect the query to look at the ordination date. (Although, it might look at the recorded date, but it might have to dig though a log to do so.)

True. I wonder if they did account for that somehow or if it's a hole that will miss some priesthood advancements.

For a Temple Submission to count in our reports - there are rules - I want to make sure I understand all the rules
It has to be the first time it was submitted
It may be synonymous but it can't be a duplicate
Does it need to be in the first 4 generations?
Anything else?

Thanks.
Karen and Ted
NA SW Area Temple and Family History Consultants

kdaymayday wrote:For a Temple Submission to count in our reports - there are rules - I want to make sure I understand all the rules
It has to be the first time it was submitted

I believe it only counts when you submit it for the first ordinance; you don't get separate credit if you separately submit for BC, then I, then E, then SP, then SS.

kdaymayday wrote:It may be synonymous but it can't be a duplicate

I'm not sure what you mean by "duplicate" -- it can't have the same ID, but beyond that, it's certainly possible that it is a distinct person in FamilySearch with a different ID, but refers to the same historical person. Nonetheless, it will still count as a separate submission.

kdaymayday wrote:Does it need to be in the first 4 generations?

No. There is no restriction on how closely an individual is related for it to count.

kdaymayday wrote:Anything else?

Note that a submission counts when the ordinance is on a printed FOR or printed temple cards, or is shared with the Temple. It does not count to simply reserve a name.

It should also be pointed out, for the report I think you're referring to, it's only the number of members who have submitted names - NOT the number of names submitted.