Combined Sacrament Mtg

Hoping someone can help out. I'm the Stake Membership Clerk and our Stake is going through some boundary changes. We will have a few special sacrament meetings with several wards combined at each and no other meetings. How should each ward at this meeting treat this in terms of doing a monthly report?

Next, once all the changes are announced, does anyone have any advice on the best way to get all the membership records transferred from ward to ward? I have lists showing which members are moving from one ward to another. I assume the wards losing members will have to move them out to the new unit.

Any help would be appreciated. Thanks

KevSloan wrote:Next, once all the changes are announced, does anyone have any advice on the best way to get all the membership records transferred from ward to ward? I have lists showing which members are moving from one ward to another. I assume the wards losing members will have to move them out to the new unit.

You can find your answer in Boundary realignment (MLS)

Note that that process maintains the contact information. To do a normal move-out requires you to retype all the contact information or else the other ward gets no information.

KevSloan wrote:Hoping someone can help out. I'm the Stake Membership Clerk and our Stake is going through some boundary changes. We will have a few special sacrament meetings with several wards combined at each and no other meetings. How should each ward at this meeting treat this in terms of doing a monthly report?

Unless the combined meetings are in December you don't really need to worry about it. Sacrament meeting attendance on the quarterly report is based on the last month of the quarter. If your stake asks for a monthly report from the wards then I'd suggest just not worrying about it that month.

If the meetings are in December then you probably want to decide on some way to divide the attendance between the wards. You could do it proportional to the total membership of each ward or you could do it based on the proportional attendance reported on the last quarterly report. You could ask each ward clerk to try to count the members of their ward but you'll still need to account for any visitors somehow. Or you could just ignore that Sunday for reporting purposes like you would if you had Stake Conference during a reporting month.

I'm not aware of any specific policy addressing this issue.

KevSloan wrote:I'm the Stake Membership Clerk and our Stake is going through some boundary changes. We will have a few special sacrament meetings with several wards combined at each and no other meetings. How should each ward at this meeting treat this in terms of doing a monthly report?

If this were affecting a quarterly report, it would be a bigger deal, but monthly reports are not submitted to CHQ -- it must be something your stake asks for, so ask your stake president.

If it were up to me, I would just count the sacrament meeting attendance, then prorate the attendance according to the proportions of the membership of the wards in attendance.

I know it wasn't called out specifically, but also look at this one https://tech.lds.org/wiki/Ward_and_stake_divisions

You'll want to deal with finances, other account, missionaries carefully and QUICKLY. Dont' let the issues linger