Assistant clerk access to HB1

Moderator note: this post and subsequent posts were moved from the original topic "Ratifying Melchizedec Priesthood ordinations" as the subject changed.

sbradshaw wrote:Thanks! I don't have access to Handbook 1 since I'm an assistant clerk, but I'll forward this to the clerk. In a Stake Conference setting, would it be sustaining or ratifying? I was under the impression that sustaining was just for callings.

Assistant clerks should have access to Handbook 1, because clerks are supposed to maintain file copies in the clerk's office of both Handbook 1 and Handbook 2.

drepouille wrote:Assistant clerks should have access to Handbook 1,

I'll refer you to the introduction section of Handbook 1 which spells out who has access. "Clerk" is never mentioned in plural form. Yes, there is a file copy kept in a secure location, but nothing about allowing others to see it.

In my travels around the stake, I always see the handbooks in plain view in the clerks office. Then again, I also see several confidential "calling" forms in plain view as well.

russellhltn wrote:

drepouille wrote:Assistant clerks should have access to Handbook 1,

I'll refer you to the introduction section of Handbook 1 which spells out who has access. "Clerk" is never mentioned in plural form. Yes, there is a file copy kept in a secure location, but nothing about allowing others to see it.

Russell, I think your splitting straws here. There are many things in handbook 1 in which assistant clerks need to me aware of, such as finance and membership guidelines.

Gary_Miller wrote:I think your splitting straws here. There are many things in handbook 1 in which assistant clerks need to me aware of, such as finance and membership guidelines.

I don't disagree, and it's not the end of the world if they get access to it, but there's no verbiage in the Handbook to support that they should have access. If someone is saying "should" as in they need to be aware of what's in there, I'm inclined to agree. But if someone is saying "should" as a rule/procedural issue, I see no official support for that.

Yes, that seems inconsistent, but that's the facts.

russellhltn wrote:But if someone is saying "should" as a rule/procedural issue, I see no official support for that.

Now I'm going to split some straws. How about the official support that in order for one to magnify their calling they need to be trained and know what the guidelines are. As well as the support that the handbooks are to be followed. As an Assistant Clerk - Finance, I would not be able to fulfill my calling if I did not have the access to Handbook 1.

Gary_Miller wrote:Now I'm going to split some straws. How about the official support that in order for one to magnify their calling they need to be trained and know what the guidelines are.

Training is the stake clerk's responsibility. He does have access.

Gary_Miller wrote:As an Assistant Clerk - Finance, I would not be able to fulfill my calling if I did not have the access to Handbook 1.

What are you finding in HB1 that cannot be found elsewhere?

Don't get me wrong, I'd like to see the ASCs have access. But it's not in the manual. And I notice you don't seem to be disputing that point or offering an alternate interpretation of what is written.

russellhltn wrote:Training is the stake clerk's responsibility. He does have access.

While I'm sure there are some stake clerks who do conduct new clerk training. Its been my experience the only training the average stake clerks does is on Stake Leadership Training nights which is held maybe twice a year.

russellhltn wrote:What are you finding in HB1 that cannot be found elsewhere?

All the official guidelines that are to be followed for the keeping of membership records and financial records. As well as the Duties of the clerk and assistant clerk.

russellhltn wrote:Don't get me wrong, I'd like to see the ASCs have access. But it's not in the manual. And I notice you don't seem to be disputing that point or offering an alternate interpretation of what is written.

While I'm not disputing that the manual only uses the word clerk. Its my opinion that the purpose of the clerk copies being a file copy is so that the handbooks are available for all the clerks and executive secretary when needed.

To wrap this up: you guys missed your best ammo for your side. I noticed about a week ago that I, a lowly STS, suddenly had access to HB1 on-line. It took a few days, but I was assured by CHQ that it wasn't a bug - it was by design and approved by both the Priesthood Department and Correlation.

HB1: Introduction hasn't been updated, but I believe it still accurate as far as distribution of physical books. I would assume it's ok for anyone with access to HB1 on-line to see the secured office copy kept by the Ward/Stake Clerk.

So all you assistant clerks, visit clerksupport.lds.org. Enjoy.

Just remember, no quoting in the forums - but references welcome.

russellhltn wrote:So all you assistant clerks, visit clerksupport.lds.org. Enjoy.

Russell

Thanks for the information. This is great.

One thing of interest I noticed is, while I can get access through clerk support the links to the handbooks in Clerk Resources and Leader Resources are still only giving access to HB2.

russellhltn wrote:To wrap this up: you guys missed your best ammo for your side. I noticed about a week ago that I, a lowly STS, suddenly had access to HB1 on-line. It took a few days, but I was assured by CHQ that it wasn't a bug - it was by design and approved by both the Priesthood Department and Correlation.

HB1: Introduction hasn't been updated, but I believe it still accurate as far as distribution of physical books. I would assume it's ok for anyone with access to HB1 on-line to see the secured office copy kept by the Ward/Stake Clerk.

So all you assistant clerks, visit clerksupport.lds.org. Enjoy.

Just remember, no quoting in the forums - but references welcome.

Hmm, I see a link to Handbook 1, but when I click it it just brings up Handbook 2. I'm a general "Stake Assistant Clerk" (not assigned to technology or membership or finance) so I would assume I'd have access if you do. Any ideas why it might be different for me? Is it still working for you?

sbradshaw wrote: Hmm, I see a link to Handbook 1, but when I click it it just brings up Handbook 2. I'm a general "Stake Assistant Clerk" (not assigned to technology or membership or finance) so I would assume I'd have access if you do. Any ideas why it might be different for me? Is it still working for you?

I just tried and it worked for me. I'm a Stake Assistant Clerk and a Stake Assistant Clerk - Technology Specialist, so I don't know which one gives me access now.

sbradshaw wrote:Hmm, I see a link to Handbook 1, but when I click it it just brings up Handbook 2. I'm a general "Stake Assistant Clerk" (not assigned to technology or membership or finance) so I would assume I'd have access if you do. Any ideas why it might be different for me? Is it still working for you?

According to the list I've seen, "Stake Assistant Clerk" should have access. I don't think I saw the link to HB1 in clerksupport before I did have access. It's working for me as of this posting.

I assume you have access to other things so we can rule out "custom calling" problems?

russellhltn wrote:I assume you have access to other things so we can rule out "custom calling" problems?

I was able to find you in the CDOL. It looks right to me. Is HB1 still locked out for you?

Yes, I have access to the other tools. Maybe it's taking a while to propagate permissions?

sbradshaw wrote:Yes, I have access to the other tools. Maybe it's taking a while to propagate permissions?

Are you trying it in "Clerk Resources" or "Clerk Support"?

Clerk Support is the only place I can see HB1. Use the link Russell provided.

sbradshaw wrote:Yes, I have access to the other tools. Maybe it's taking a while to propagate permissions?

If you have access to the other tools then your permissions are propagated.

Assistant Ward Clerk - Finances here. The ink through Clerk Support works for me, although I'm still hoping for my permissions to sync up with my Gospel Library app.

allenjpl wrote:I'm still hoping for my permissions to sync up with my Gospel Library app.

Note that HB1 is not in Gospel Library, regardless of your permissions, if that's what you were hoping for.

aebrown wrote:

allenjpl wrote:I'm still hoping for my permissions to sync up with my Gospel Library app.

Note that HB1 is not in Gospel Library, regardless of your permissions, if that's what you were hoping for.

Well.... drat.

russellhltn wrote:

sbradshaw wrote:Hmm, I see a link to Handbook 1, but when I click it it just brings up Handbook 2. I'm a general "Stake Assistant Clerk" (not assigned to technology or membership or finance) so I would assume I'd have access if you do. Any ideas why it might be different for me? Is it still working for you?

According to the list I've seen, "Stake Assistant Clerk" should have access. I don't think I saw the link to HB1 in clerksupport before I did have access. It's working for me as of this posting.

There was an issue when this was originally deployed and "Stake Assistant Clerk" did not have access, but all of the specialized clerks (Stake Assistant Clerk--Finance, etc.) did. As of this morning, the issue has been corrected. If you think your calling should have access and you still don't have access, please let me know so that we can check and make sure there aren't any additional issues.

It works now! Thank you!

I'm an assistant stake clerk and the revamped clerk.lds.org is now giving me access to Handbook 1.

jwtaber wrote:I'm an assistant stake clerk and the revamped clerk.lds.org is now giving me access to Handbook 1.

You need to make sure your calling MLS a standard calling and not a custom calling.

Gary_Miller wrote:

jwtaber wrote:I'm an assistant stake clerk and the revamped clerk.lds.org is now giving me access to Handbook 1.

You need to make sure your calling MLS a standard calling and not a custom calling.

I think he stated that he could see Handbook1! If he had a custom calling he wouldn't see it.

Biggles wrote:

Gary_Miller wrote:

jwtaber wrote:I'm an assistant stake clerk and the revamped clerk.lds.org is now giving me access to Handbook 1.

You need to make sure your calling MLS a standard calling and not a custom calling.

I think he stated that he could see Handbook1! If he had a custom calling he wouldn't see it.

Ops my bad I guess I need to pay better attention.