Granting calendar access to missionaries

16 postsstarted by aetaber 5,712 viewsoriginal topic

New Member
#1
Our very alert sister missionaries asked for access to our ward calendar, particularly once they get more computer time (per the June 2013 broadcast). How can we get a missionary account set up that a) doesn't tie up one of our local less-active member accounts, b) doesn't need to be reset every time we have a missionary transfer, and c) can have calendar viewing privileges for all ward calendars?

Best regards,
Alan Taber
Moorestown, NJ
Senior Member
#2
aetaber wrote:Our very alert sister missionaries asked for access to our ward calendar, particularly once they get more computer time (per the June 2013 broadcast). How can we get a missionary account set up that a) doesn't tie up one of our local less-active member accounts, b) doesn't need to be reset every time we have a missionary transfer, and c) can have calendar viewing privileges for all ward calendars?

Best regards,
Alan Taber
Moorestown, NJ
LDS Accounts with access to local unit resources must be tied to a specific member. Using the membership number of an less-active member should be very inappropriate because it would expose their private information to the missionary. The only option is to create an out-of-unit record for the missionary and then give them a standard calling in MLS. When a missionary transfers you would have to remove the previous missionaries' out-of-unit record and create one for the new ones. There is no way around that, at least at this time.
Community Administrator
#3
That's a problem that will have to be solved at Church HQ, not at the local unit level. I'd suggest someone be assigned to print out the calendar as the short-term solution.
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New Member
#4
Thanks, Russell, I appreciate that perspective. I reckon that'll get figured out eventually.
Community Moderators
#5
Another option would be to have the ward mission leader give them his sync URL for the calendar. The ward mission leader makes sense because he's in contact with the missionaries, he can be assigned to help add things to the calendar, and he's not in a position where he might have access to private calendars.
(See this page for your URL, for example: https://www.lds.org/church-calendar/sync.jsp )

I don't know what programs and/or services the missionaries will be allowed to access, but with this URL the calendar can sync to Google Calendar, outlook, Mac/iOS Calendar, etc. without requiring an LDS Account login every time. You'll want to make sure it stays with the area instead of the missionaries (maybe have the ward mission leader generate a new sync URL every time there's a transfer).
Samuel Bradshaw • If you desire to serve God, you are called to the work.
Community Administrator
#6
sbradshaw wrote:Another option would be to have the ward mission leader give them his sync URL for the calendar.
The instructions on the sync page states "(This URL is provided for your own personal use. It should not be shared with anyone else.)"

There's also the issue that the WML may not want the same things on his calendar that the Missionaries would want to see.

While the missionaries might really want it, if the church thought it was important they'd either fix it or provide instructions. A monthly print-out would most likely work just fine and takes care of the case where missionaries may not have access to a computer.
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Senior Member
#7
I think the church is still trying to figure out where to go with technology and individual missionaries. Some people might remember how temples used to be computerized with the mag-stripe recommend and that the church put a stop to that and rethought everything and came up with a different way to use computers inside the temples. They probably don't want to go too far in a technology direction with 80K missionaries until they've figured out what they want to do.

Once the church gets a better handle on how technology will work with individual missionaries on a worldwide basis they'll probably be in a better situation to implement the technology. If missionaries had instant access to various online tools (Directory, Calendar, Lesson Schedules, Newsletter) for the ward in which they're serving it might help them do things more efficiently. It makes a lot of sense and it won't surprise me if it happens. Some of the pieces are already in place. We just need to be patient.
Community Administrator
#8
mevans wrote:Some people might remember how temples used to be computerized with the mag-stripe recommend and that the church put a stop to that and rethought everything and came up with a different way to use computers inside the temples.
What caused them to be removed is that the church decided to stop recording who did the proxy work for whom. Once it got simplified to where and when, the mag stripe was no longer needed. It wasn't the technology that was the wrong direction, it was the purpose that got changed. There was a similar change on the membership record side - that as it turned out went too far. (Stopped recording who ordained whom with the resulting problems with priesthood linage.)

Seems to me the logical way to do it is to have the mission office assign missionaries to a ward and then they'd have access like regular members. But I'm sure that's a major code change to accommodate this new function. Right down to changes in the underlying data structure. And that may be why we haven't seen the developers in awhile. And just like the other products that get rolled out, it's likely to have bugs. So the rollout will be in phases.

At least that's how I read the crystal ball.
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Senior Member
#9
russellhltn wrote:Seems to me the logical way to do it is to have the mission office assign missionaries to a ward and then they'd have access like regular members. But I'm sure that's a major code change to accommodate this new function.
It's obvious that mission offices already associate missionaries with wards they are serving in. The Directory shows this information in the Missionary section.

However, I know that access is granted based on information in an LDAP directory which currently gets updated from CDOL (that's where the delay between when a calling is put in CDOL and when someone has access to websites comes from). The LDAP information is used during authentication and is then put into HTTP headers (which can be viewed at https://lds.org/header) and that is what websites like the Directory use to determine what each person can access.

So the main technical issue is probably creating a process to take the missionary information and update the LDAP directory. It would require work but probably isn't huge.

However, I'm sure it would have to first be approved by the Missionary department and probably also the Priesthood department and then prioritized against all the other work. My guess is that it will happen eventually but it may still be a while.
Senior Member
#10
russellhltn wrote:Seems to me the logical way to do it is to have the mission office assign missionaries to a ward and then they'd have access like regular members.
How would this work with missionaries who are assigned to multiple wards?
Community Administrator
#11
Gary_Miller wrote:How would this work with missionaries who are assigned to multiple wards?
Probably much the same way out-of-unit leaders are handled. (They'd have a list to pick which unit to look at.) But that makes the data that much more complicated and longer to develop.
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Senior Member
#12
Gary_Miller wrote:
russellhltn wrote:Seems to me the logical way to do it is to have the mission office assign missionaries to a ward and then they'd have access like regular members.
How would this work with missionaries who are assigned to multiple wards?
That's interesting...the whole church membership is accessible via LDAP. It makes me want to investigate LDAP more to see how it might be useful in solving some problems.

The church currently supports out-of-unit callings. I figured missionaries might be handled with the same mechanism. I don't know if you can have more than one out-of-unit calling. If the directory schema is set up right, it should be able to support multiple units. We've used AD to associate users and groups with a variety of servers and permissions, so I'd think units might function like 'servers'...you can have access to more than one. (The fact that you can do it doesn't mean the apps are currently programmed to allow it, but there are interesting possibilities...like a visiting general authority to reorganize a stake could log in and review the stake membership in advance...see pictures, callings, family members, etc.)
Church Employee
#13
mevans wrote: The church currently supports out-of-unit callings. I figured missionaries might be handled with the same mechanism.
They could, but for the way most of the apps are written right now that would mean giving them an actual out-of-unit calling.

The information is there for missionaries, but each app would have to be updated to read that info and add the units they serve to the list of units they can see.
mevans wrote:I don't know if you can have more than one out-of-unit calling. If the directory schema is set up right, it should be able to support multiple units.
CDOL and the LDAP portion can definitely support multiple out-of-unit callings and multiple units. The problem is each app has to check for the users home unit and then decide if they want to look at callings as well and then handle someway of switching/viewing all units. Some of the apps do this better than others.
Community Moderators
#14
According to recent activity in the LDS Tools Project JIRAs – calendar access for missionaries is coming with version 2.7 of the LDS.org Calendar. Version 2.6 was just released today, so it may be a little while yet, but it's coming!
Samuel Bradshaw • If you desire to serve God, you are called to the work.
Church Employee
#15
I just wanted to inform everyone who is in this thread that We are working on our multi-stake functionality for Calendar. We built in for missionaries to see calendars but then we realized they could see 20 wards that it caused calendar to not work for missionaries. So we are changing some of the interface for calendar to work a bit better for everyone. I think our next release 2.7 is aimed at Providing the data service to LDS Tools. Hopefully they will integrate for missionaries. At that point our 2.8 is this new interface for the online version. So here is hoping soon we will have both a mobile and Web Version that works better for both missionaries and out of unit leaders.
I can not give you dates on these plans but Just something to think about. Note that when we do release these missionaries will be able to subscribe to any ward/stake calendar in the area in which they are serving.
LDS.org Team
New Member
#16
According to this, 2.7 will be out in the fourth quarter.
#14Postby btphelps » 09 Aug 2014 09:03
Here's the reply from my feedback form:

LDS Response Team responded on August 8, 2014 at 6:28 PM as follows:
Brian,
This is what I learned fro the calendar folks.
When they first created the calendar the direction was that members, regardless of their calling would be able to see the calendars of their ward and stake. My guess is that this was more of a technology issue than anything else.
There is a new release of calendar scheduled for 4th quarter 2014. What can be viewed will be much improved. It will allow missionaries to see both their home ward and stake as well as the ward and stake where they are serving. Out of unit callings will have the same ability. Stake leaders will have the ability to see all of the wards in their stake. However what stake leaders will have this ability is still under discussion. Right now is it Stake Presidency, Stake clerks, Executive Secretaries, and High councilors. A final decision has not been made.
Details about the new release currently schedule to be talked about at the LDS Tech Conference to be held on October 16 and 17.
Even though there is no feedback for the Calendar folks they do receive feedbacks based on key words or phrases so your feedback will be reviewed and considered by these specialists.