Role of Building Scheduler versus Website Administrator

In reading the materials provided under the ward/stake website "help" button, one document indicates that building schedulers do not have calendar editing rights and then on the "Quick Reference Guide" it indicates they can change any scheduled event to eliminate conflicts. What is the real story? What calendar rights should a building scheduler have? What is their specific role?

What is the role of the ward website administrator? Are they also responsible for training ward members and leaders and teaching them how to use the website? What is their specific role?

When an auxiliary leader needs assistance in scheduling an event, who should that leader go to for assistance -- the website administrator or the building scheduler?

It would be helpful to have some updated documentation outlining the specific roles and responsibilities of the website administrator and the building scheduler.

perryk wrote:In reading the materials provided under the ward/stake website "help" button, one document indicates that building schedulers do not have calendar editing rights and then on the "Quick Reference Guide" it indicates they can change any scheduled event to eliminate conflicts. What is the real story?

Building schedulers do not have calendar editing rights in that they cannot enter events on the calendar unless they are given editing rights by an administrator, and then they can only have editing rights for their own ward. They can however edit events for their assigned building in order to resolve any conflicts.

perryk wrote: What calendar rights should a building scheduler have? What is their specific role?

From the calendar help section:

"Building Scheduler Role

Stake administrators designate one or more ward building schedulers for each location. The building scheduler is responsible for all events taking place at a location. Building schedulers can do the following:

Update the details for any event scheduled in their location.
Reserve locations for wards at specific, recurring times.
Block out the location for a specific time, preventing any calendar editor from scheduling it.
Override any reservations for their locations.
Contrary to what the name might imply, building schedulers cannot actually schedule events. They can only create reservations, which are not events. (See Making Reservations for more information about the difference.)

No one automatically receives rights as a building scheduler in the calendar (not even stake administrators or stake building specialists). A stake administrator must manually designate each building scheduler. A stake administrator can designate himself as a building scheduler as well.

You cannot assign someone outside your stake to be a building scheduler, even if the person meets in your stake's location. If two stakes share the same location, the building scheduler must be assigned from within the agent stake."

perryk wrote:What is the role of the ward website administrator? Are they also responsible for training ward members and leaders and teaching them how to use the website? What is their specific role?

Their responsibilities are defined by the Bishop. They could be responsible for such things as the news letter, lesson schedules, directory, maps, and calendar.

perryk wrote:When an auxiliary leader needs assistance in scheduling an event, who should that leader go to for assistance -- the website administrator or the building scheduler?

Auxiliary leaders should have editor right for their auxiliary calendar layer.

perryk wrote:It would be helpful to have some updated documentation outlining the specific roles and responsibilities of the website administrator and the building scheduler.

Like I stated above the website administrator duties are defined by the bishop.

The help section of the calendar has all the updated information and documentation for the building scheduler.

Gary_Miller wrote:

perryk wrote:When an auxiliary leader needs assistance iwarheduling an event, who should that leader go to for assistance -- the website administrator or the building scheduler?

Auxiliary leaders should have editor right for their auxiliary calendar layer.

I'd change that to "may have". I see that as bishop's prerogative.

perryk wrote:What is the role of the ward website administrator? Are they also responsible for training ward members and leaders and teaching them how to use the website? What is their specific role?

I haven't researched this, but my gut feeling is that the ward website administrator was a calling tied to the old web site system that was retired at the end of 2012. I'm not certain what permissions someone with that calling has in the current system.

My calling is an assistant membership clerk, but I'm focused on training members and leaders to use the website. We have another assistant membership clerk who focuses on membership records, ordinances, etc. We have a little crossover (I might update calling information or someone's address, but I don't move records in or out). My bishop determined that the assistant clerk calling gave me the permissions to do what he wanted me to do. Your bishop should determine what he wants someone to do and then figure out the appropriate calling.

I think the webmaster calling can be held by a male or female whereas a clerk must be male. So if the webmaster calling gives administrative access to various new tools, I wouldn't think it would have update permissions on the directory, since that's touching the membership record.

mevans wrote:I haven't researched this, but my gut feeling is that the ward website administrator was a calling tied to the old web site system that was retired at the end of 2012.

For the "Classic Ward and Stake Websites" the assignment of a website administrator was done as an administrative function within the site itself. It was completely irrelevant what calling a person had -- you could give anyone the assignment of website administrator in Classic, regardless of their callings in MLS, and no matter what callings they had in MLS, they would have no admin access to Classic unless it was manually given to them on the site.

It may well have been that the calling was created back in those days so that a person could be given a calling and show up properly on lists of members with callings or without callings. But it wasn't created to grant any permissions on the Classic site.

mevans wrote:I'm not certain what permissions someone with that calling has in the current system.

The MLS standard calling of "Website Administrator" makes a person a default administrator on most of the new tools, so it seems clear to me that these new tools are designed to allow wards to designate someone other than a clerk/ExecSec/bishopric member as an administrator of these tools.

mevans wrote:I think the webmaster calling can be held by a male or female whereas a clerk must be male.

Correct.

mevans wrote:So if the webmaster calling gives administrative access to various new tools, I wouldn't think it would have update permissions on the directory, since that's touching the membership record.

On the Directory, the website administrator can deal with photos, but cannot change phone numbers or email addresses.

mevans wrote:I think the webmaster calling can be held by a male or female whereas a clerk must be male.

Nitpick: I believe that an (assistant) clerk must be a Melchizedek Priesthood holder. Handbook 1 should cover all the requirements.

russellhltn wrote:Nitpick: I believe that an (assistant) clerk must be a Melchizedek Priesthood holder. Handbook 1 should cover all the requirements.

Most, but not all. Some assistant ward clerks may hold the Aaronic Priesthood. Handbook 1:13.4.3.