Allow Orgs to print rolls via lds.org

I suggested to our Sunday school president that they could print their own rolls via lds.org. It turns out that I can print them but their Presidency doesn't have access to print rolls. I know I have their callings right in MLS, but the secretaries and others can't do it.

Any ideas how to fix this?

chriswoodut wrote:I suggested to our Sunday school president that they could print their own rolls via lds.org. It turns out that I can print them but their Presidency doesn't have access to print rolls. I know I have their callings right in MLS, but the secretaries and others can't do it.

Any ideas how to fix this?

You can't. Only bishopric members, clerks and the executive secretary have access to that portion of lds.org. We've been told that other leaders will probably have access eventually but we have no timeline. I wouldn't count on it happening soon.

Bummer. Kind of a surprising limitation since we just create MLS accounts for them so they can print their own in the office. They just can't get in there very often with the PC being used for tithing, etc.

Sadly, this has caused our primary to run an entirely manual system for creating their own rolls by hand and maintaining them that way. This manual system then causes the MLS to be very inaccurate for which teachers and kids belong to which class.

In our ward we, the clerks, just print the rolls for everyone and put them in their organization mail box.

We try to push work to the organizations when that work can be easily be done by them. The org secretaries are already handling everything about the rolls except the easiest part, the printing. The church has gone to the effort to program the tool on lds.org -- they just didn't give access to the right people.

Gary_Miller wrote:In our ward we, the clerks, just print the rolls for everyone and put them in their organization mail box.

That's the way I used to do it. I could run the rolls in less time then it took to turn the computer over to someone else.

chriswoodut wrote:We try to push work to the organizations when that work can be easily be done by them. The org secretaries are already handling everything about the rolls except the easiest part, the printing. The church has gone to the effort to program the tool on lds.org -- they just didn't give access to the right people.

We prefer to be a full service clerks office. We handle all the administrative stuff we can so as to leave organizations more time to take care of the flock.

The only thing we don't do is input HT and VT assignments. We offered to but the leaders said it was easier for them to make changes straight into the computer than give us the information. We do input the visit report though.

Gary_Miller wrote: We prefer to be a full service clerks office. We handle all the administrative stuff we can so as to leave organizations more time to take care of the flock.

The only thing we don't do is input HT and VT assignments. We offered to but the leaders said it was easier for them to make changes straight into the computer than give us the information. We do input the visit report though.

In my opinion, that's why the invented the secretary callings in the organizations.

chriswoodut wrote:In my opinion, that's why the invented the secretary callings in the organizations.

That's all well and good as long as they have all the tools in order to accomplish the task. How many have keys to the building and clerks office so they can come in at other times than Sunday?

The last thing I want on Sunday is an office full of secretaries trying to update organization information and print class rolls. It much easier for the secretaries to let me know what they need, I'm much more proficient in MLS than them, and lots of requests can be handled when I'm in the clerks office during the week then placed in their box for pickup on Sunday morning.

chriswoodut wrote:The church has gone to the effort to program the tool on lds.org -- they just didn't give access to the right people.

It's all a matter of priorities. It's been made clear that access will be given to auxiliary leaders at some point. But the Church has limited development resources, and not every good plan can be implemented right away.

So at this point, access has been given to ward and stake leaders and clerks, which I think we would all agree is a higher priority than auxiliary leaders. For the other groups of "the right people" we'll just have to be patient until their access gets implemented.

Gary_Miller wrote: That's all well and good as long as they have all the tools in order to accomplish the task. How many have keys to the building and clerks office so they can come in at other times than Sunday?

The last thing I want on Sunday is an office full of secretaries trying to update organization information and print class rolls. It much easier for the secretaries to let me know what they need, I'm much more proficient in MLS than them, and lots of requests can be handled when I'm in the clerks office during the week then placed in their box for pickup on Sunday morning.

My original point was having them do it via lds.org which solves your concern as well. Everybody ends up happier.

aebrown wrote: It's all a matter of priorities. It's been made clear that access will be given to auxiliary leaders at some point. But the Church has limited development resources, and not every good plan can be implemented right away.

So at this point, access has been given to ward and stake leaders and clerks, which I think we would all agree is a higher priority than auxiliary leaders. For the other groups of "the right people" we'll just have to be patient until their access gets implemented.

If you're a ward that has the clerks or exec sec print the roles then those people may agree with you. But, for wards that let the org secretaries print the rolls, they would disagree.

chriswoodut wrote:If you're a ward that has the clerks or exec sec print the roles then those people may agree with you. But, for wards that let the org secretaries print the rolls, they would disagree.

I could agree with that statement for the narrow question of printing rolls, but that's only a tiny fraction of what is available on Leader and Clerk Resources. I was speaking of the whole Leader and Clerk Resources area, and considering all the work that gets done there I still think it's clear that the people with current access do much more work and thus deserve the higher initial priority.

Gary_Miller wrote:In our ward we, the clerks, just print the rolls for everyone and put them in their organization mail box.

Yes, or even easier and quicker yet, save them as .pdf files and then email them to the organization secretaries once a quarter or as requested. The secretary can handle printing it out. That has to be the least impact until LDS.org is updated to allow each organization to generate it themselves.

I noticed that I have the capability to print class rolls online. Can the axillary presidents and secretaries view and print these as well or only clerks?

OS1802 wrote:I noticed that I have the capability to print class rolls online. Can the axillary presidents and secretaries view and print these as well or only clerks?

I moved your post into an existing topic for this issue. As you review the other posts in this topic, you'll see that the answer is currently no.

OS1802 wrote:I noticed that I have the capability to print class rolls online.

Even though Clerks have the capability to print class rolls online, I would not do so except for very small classes. For classes that spill over onto a second page, the date row of the table does not print on the 2nd page, making the roll almost useless. I recommend having the clerk print them all out, either to a printer or to a pdf file, from MLS. Maybe about the time that the problem with the non-repeating table header row is fixed, the other organization secretaries will then have access to print it themselves at lds.org.

genman wrote:Even though Clerks have the capability to print class rolls online, I would not do so except for very small classes.

The roll for most classes will fit easily on one page. In our ward, only the Gospel Doctrine SS classes, the EQ, HPG, and RS will not fit on one page. All other SS, YM, YW, and Primary classes fit on one page. So it certainly is an option to print those rolls from LDS.org for almost all the classes.

genman wrote:For classes that spill over onto a second page, the date row of the table does not print on the 2nd page, making the roll almost useless.

The existing topic for that particular issue is Clerk Resources - Attendance Rolls - Repeat Header Row if you want to stay on top of the resolution of that problem.

Its now 2017 is this still the case that as a YM secretary I can't print rolls from lds.org? What about class lists? And birthday lists?

ChadSlaugh wrote:Its now 2017 is this still the case that as a YM secretary I can't print rolls from lds.org? What about class lists? And birthday lists?

If your calling is corrected recorded with the standard YM Secretary position and if your LDS Account is correctly linked to your membership record, then yes you can. Organization secretaries have been able to print rolls, class lists and birthday lists for their own organizations since around June of 2015. They can also edit class assignments and callings for those organizations as well.

ChadSlaugh wrote:Its now 2017 is this still the case that as a YM secretary I can't print rolls from lds.org? What about class lists? And birthday lists?

As eblood66 said, this has been available for a couple of years. I just verified that your calling is recorded correctly and your LDS Account is linked to your membership record.