Tech Forum Archive

Printing the reservation calendar

19 postsstarted by jw060480 3,469 viewsoriginal topic

jw060480
New Member
#1
Right now, I see no way of printing the reservation calendar. As the my building's calendar scheduler, it would be nice to be able to print out a copy of the calendar showing what days are already scheduled. This would help especially when the calendar is down for maintenance.:confused:

Thank you,
John Pool
Alpine 8th Ward
russellhltn
Community Administrator
#2
Hmmm. I hope you're not using "reservations" in place of events. That's a bad idea and can get you in trouble with double-booking. You might want to read the updated calendar help file.

By in large, reservations is only to block off "ward nights" such as "Ward A" gets the building on Tuesdays and "Ward B" get its on Wednesdays. It's just enforcing a prior agreement.
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jw060480
New Member
#3

Reference to Printing Reservations Calendar

I know the purpose of the Reservations calendar. However, I do not have access to other Ward's Calendar in my Stake. When someone calls to ask if a certain date is available, It would be easy to just look on a printed out copy of the reservation's calendar, instead of having to log in and then go to the reservation's calendar to find out. Especially on Sunday's or other times the calendar is down for maintenace, which causes a problem when I get calls, especially on Sundays.

All I'm asking is that the reservation's calendar be able to be printed out for quick reference.

Thank you,
John Pool
Building Scheduler
russellhltn
Community Administrator
#4
You can print from Week View. That will show all the events and reservations for the checked location.
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eblood66
Senior Member
#5
RussellHltn wrote:You can print from Week View. That will show all the events and reservations for the checked location.
Although the Week view shows all events and reservations for the checked locations, a printout of the week view only shows events on your own subscribed/displayed calendars. So that doesn't help.

You could use the browser print function to print what's displayed on the screen but in my experience the formatting comes out bad and you can only print the part of the day that is currently scrolled into view.
ramonc
Member
#6
RussellHltn wrote:You can print from Week View. That will show all the events and reservations for the checked location.

When I am in Reservations, Week Mode, click on the "Settings Wheel" I do not have a Print Option. If I am in Calendar, I do hae a Print Option. Printing Resesrvations would be nice.
russellhltn
Community Administrator
#7
ramonc wrote:When I am in Reservations, Week Mode, click on the "Settings Wheel" I do not have a Print Option. If I am in Calendar, I do hae a Print Option. Printing Resesrvations would be nice.

Understood. Week view gets you something now.
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ramonc
Member
#8
RussellHltn wrote:Understood. Week view gets you something now.
not sure what you mean by "something now", but I do not have an option to Print and that is waht I am looking for.
russellhltn
Community Administrator
#9
ramonc wrote:not sure what you mean by "something now", but I do not have an option to Print and that is waht I am looking for.

I understand that. But that's weeks if not months away - if it ever happens.

Printing from week view is something you can do right now. It's not what you asked for, but it's a work around for now.
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ramonc
Member
#10
RussellHltn wrote:I understand that. But that's weeks if not months away - if it ever happens.

Printing from week view is something you can do right now. It's not what you asked for, but it's a work around for now.
Help me out here. I click on the Wheel, Select Reservations, I pick the building I want, I click on Week, I then see the week and the reservations. I Click on the Wheel, so I can Print. There is Not a Print option. what do I do to the "Printing from week view is something you can do right now" that you are telling me about?
russellhltn
Community Administrator
#11
  • Make sure you are on the main calendar. Click on the "< Calendar" in the upper left if you are not.
  • Click on "Week". (Note that in week view you see reservations as well as all actives by location, which you do not see in month view.)
  • Adjust "Subscribed Calendars" and "Locations" as desired on the left.
  • Click on the wheel and select print.
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dnickolson
New Member
#12

Printing Reservation Calendar

Is there someway I am missing that the RESERVATION calendar can be printed as a calendar and show what is scheduled in the building for the month (as a calendar view, not as a LIST of events)? Thanks
aebrown
Community Administrator
#13

Re: Printing Reservation Calendar

dnickolson wrote:Is there someway I am missing that the RESERVATION calendar can be printed as a calendar and show what is scheduled in the building for the month (as a calendar view, not as a LIST of events)? Thanks
[Moderator note: I moved this post into the existing topic for the issue.]

The simple answer is that there is no way to print the Reservation calendar itself. But if you review other posts in this topic, you'll see some possible workarounds.
Questions that can benefit the larger community should be asked in a public forum, not a private message.
mevans
Senior Member
#14
jw060480 wrote:When someone calls to ask if a certain date is available
It sounds like you're still trying to schedule the building and people call you to do so? That concerns me. Make sure you understand the self-serve model set forth by the calendar. You mentioned you're aware of reservations, etc., so I trust that you understand this stuff. You joined a few months ago and haven't posted much, but if you've just been reading posts, you may be very aware of potential pitfalls.

But if you don't have an understanding of where you can get into trouble, I suggest starting a new thread to discuss how you're functioning as a building scheduler in your stake so people here can help you be successful. You're in the right place and there are helpful people here.
dnickolson
New Member
#15
We need to be able to PRINT building calendar by month. Not all items we put on the building calendar (Restrictions I guess that link is called now) ALSO go on the Stake or Ward calendar (example - a wedding reception building held in the building, etc.) So we can't just add building event and time and rooms blocked off from adding the event to the stake or ward calendar only. I am the STAKE calendar, my wards calendar and the stake BUILDING scheduler so I see these problems all the time. Please - is there a way or can it be added to print the BUILDING calendar the same way you print the STAKE or WARD calendar? Thanks
aebrown
Community Administrator
#16
dnickolson wrote:We need to be able to PRINT building calendar by month. Not all items we put on the building calendar (Restrictions I guess that link is called now) ALSO go on the Stake or Ward calendar (example - a wedding reception building held in the building, etc.) So we can't just add building event and time and rooms blocked off from adding the event to the stake or ward calendar only. I am the STAKE calendar, my wards calendar and the stake BUILDING scheduler so I see these problems all the time. Please - is there a way or can it be added to print the BUILDING calendar the same way you print the STAKE or WARD calendar? Thanks
You're welcome to make that request using the Feedback link on LDS.org. It will eventually get considered, and if it is deemed to be a valuable enhancement, prioritized with all the other work to be done.

However, I'm concerned that you seem to be using the Restrictions feature to book the building for a wedding reception or similar events. That's a bad idea, for several reasons. You should always use an event to book an actual event and schedule the building. Restrictions can be accidentally or intentionally overwritten by events, and restrictions that are added by a building scheduler do not do any conflict checking with existing events.

Restrictions should be used only for limiting the use of a building or rooms within a building during certain days/times to a certain ward, or for blocking out a section of time to be unavailable for scheduling by units. Used properly, Restrictions will almost always use a repeating rule -- if a Restriction is for only a single instance, that's generally an indication that an Event should be used instead.

If you follow the recommended course and use an Event for such things, I think you'll find that the regular calendar printing function is quite adequate.
Questions that can benefit the larger community should be asked in a public forum, not a private message.
dnickolson
New Member
#17
However the only way to us an 'event' to schedule a bldg is by putting that 'event' on the calendar and then blocking that time for that event is that right? An a wedding is not an event I want on our calendar.
eblood66
Senior Member
#18
dnickolson wrote:However the only way to us an 'event' to schedule a bldg is by putting that 'event' on the calendar and then blocking that time for that event is that right? An a wedding is not an event I want on our calendar.
If you don't want the event to show up on a public ward or stake calendar you can create a private calendar for such events and they will only be visible for those who have access to the private calendar. They will still reserve the building and they will show up in the week view when the building is checked but they will not give any details about the event.
dnickolson
New Member
#19
That is an idea, I'll do that