Unable to edit Viewers/Editors on a Private Calendar

For all public calendars I see the "Add new person" link on the top right hand side of the Viewers/Editors list. I do not have this option for our private Stake Leadership Calendar. I am the Stake Assistant Clerk (Membership) and my access to the calendar is controlled by my calling.

Is there any way to fix this or do we have to delete the calendar and start over?

thompsont wrote:For all public calendars I see the "Add new person" link on the top right hand side of the Viewers/Editors list. I do not have this option for our private Stake Leadership Calendar. I am the Stake Assistant Clerk (Membership) and my access to the calendar is controlled by my calling.

Is there any way to fix this or do we have to delete the calendar and start over?

Do all the other stake calendar administrators have the same experience, or are you the only one? If you are the only one, then this is a bit of a mystery, since your calling is almost certainly correct (since you must be some sort of administrator to even see the list of calendars). Deleting the calendar seems like a drastic step -- I'd certainly try to troubleshoot the problem in more detail before doing that.

[Moderator Note: I moved this post to a new thread from the thread New Calendar Issues - Private Calendars, since that thread deals with viewing private calendars. This is a different issue.]

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Sorry for the delayed response. I forgot I had posted this until I tried to edit the private calendar again today.

Both the Stake Clerk and I are having this issue. We seem to be able to edit every other public calendar - just not this private one.

Being an administrator does not grant you access to add/remove viewers and editors on a private calendar. As an administrator, you should be able to see who has view and edit access on that calendar, but if you are not listed as someone with edit access, either by calling or by name, then you will not have access do anything else with the calendar (you can't edit calendar users for that calendar, you can't subscribe to it and you can't see it from the calendar view). If it is a calendar that you should have access to, then someone else who has view/edit permissions for that calendar will need to add you.

It works this way by design. As ward Website Administrator, I have permissions to edit and manage calendars, but my calling does not, nor should it, give me access to see the bishop's private calendar where he schedules interviews, just as an example. An administrator has to approve all created calendars, including a private one, but once a private calendar is approved, only those who were added as editors will be able to change/edit that calendar.

failproof wrote:Being an administrator does not grant you access to add/remove viewers and editors on a private calendar. ...
It works this way by design. As ward Website Administrator, I have permissions to edit and manage calendars, but my calling does not, nor should it, give me access to see the bishop's private calendar where he schedules interviews, just as an example.

That's probably true for added administrators (Note that a Ward Website Admin is not listed as a default Admin).

I'm a Stake Technology Specialist, which is a default stake admin and I can see the buttons to modify private stake calendars.

I am the stake membership clerk and I originally created the private calendar. I am still listed as an editor and viewer of that calendar, by my calling, but I cannot edit it (I can edit all public stake calendars). The stake clerk has the same permissions as me and cannot access the calendar either.

In that case, your issue very well may be the same or at least similar/related to the issues in the thread from which Brother Brown moved this. I think at first glace, because you said you could edit public calendars, this looked like it might be an issue with public calendars and therefore different.

RussellHltn wrote:(Note that a Ward Website Admin is not listed as a default Admin).

But that's only because the documentation is wrong. A ward Website Administrator is most definitely a default calendar administrator. This was made clear in this post. Any further discussion of this topic should take place in that other thread, but I didn't want to leave that incorrect statement unchallenged in this thread.

RussellHltn wrote:(Note that a Ward Website Admin is not listed as a default Admin).

Yes he is.

As a Default Administator I can't edit/veiw any private calandars at all. However, I can Add A New Person as veiwers/editors, but I can only do it to the default calandars that were set up under Inital Setup. If the calandar was made by someone else I don't have Add A New Person rights, although I was able to approve the calandar.

Gary_Miller wrote:As a Default Administator I can't edit/veiw any private calandars at all.

Regardless of your administrator status, you do have to subscribe to a calendar to be able to view or edit it. That's true of public and private calendars. And for private calendars, you'll only be able to subscribe to it if you have view or edit permissions specifically assigned to you by calling or by name. Have you subscribed to the calendars you're trying to edit/view?

Gary_Miller wrote:However, I can Add A New Person as veiwers/editors, but I can only do it to the default calandars that were set up under Inital Setup.

That's an interesting twist; I don't think anyone has mentioned a possible connection to calendars created by Initial Setup. However, I would note that none of my stake's calendars were created using Initial Setup, and yet I can change the viewers/editors for all our private calendars.

Gary_Miller wrote:If the calandar was made by someone else I don't have Add A New Person rights, although I was able to approve the calandar.

What about the case where you manually create a private calendar? You said you could only manage calendars created using Initial Setup, but I would think that you could manage private calendars that you personally set up manually as well. Have you tried that?

aebrown wrote:That's an interesting twist; I don't think anyone has mentioned a possible connection to calendars created by Initial Setup. However, I would note that none of my stake's calendars were created using Initial Setup, and yet I can change the viewers/editors for all our private calendars.

I'll toss out an idea: There are two private calendars in my stake. I'm in as a editor both as name (I probably created it) and as calling. The other I neither created or am an editor, but I can change who can access it.

I wonder if I can access the one because I have rights to the other. A bug, yes, but we've seen stranger ones. It might explain the different experiences.

The other place I'd look is in what version of the calendar they were set up in. There might be some back end quirks in new calendars vs old ones.

aebrown wrote: Have you subscribed to the calendars you're trying to edit/view?

No I have not as I don't have the right to edit/view or subscribe as they are private calendars and I don't need to view or edit them. I was just pointing out that I could add new people to some and not to others, and that the calendars were added in different ways. Just in case that was the problem with the system.

aebrown wrote:What about the case where you manually create a private calendar? You said you could only manage calendars created using Initial Setup, but I would think that you could manage private calendars that you personally set up manually as well. Have you tried that?

I have not yet myself needed to manually create a private calendar. I have only approved one which was created by one of our leaders for their organization use only. That one I can't add anyone to, but the default ones load using the intial setup I can add anyone to. The default ones I'm speaking about are the bishopric interview calendars.