New Calendar Issues - Private Calendars

kirtkennedy wrote:In Beta 2.1 calendar I'm unable to edit the private "Bishopric Calendar".
Settings>Calendars>Bishopric Calendar. I noticed that each member of the Bishopric is listed twice.."view only" and "view and edit". I'm the Ward Executive Secretary and when I bring up that calendar I get "view only", which is the case for each of the Bishopric members. How do we edit this calendar?

I'm having the same issue. Although I am a stake calendar administrator I am unable to add, remove or change privileges for those able to view and edit private calendars. I first noticed this with the new release of the calendar software. I can still do this for public calendars, but not private calendars. I submitted feedback on this a couple of days ago, and received a response today asking for more information.

davidpscoville wrote:I'm having the same issue. Although I am a stake calendar administrator I am unable to add, remove or change privileges for those able to view and edit private calendars. I first noticed this with the new release of the calendar software. I can still do this for public calendars, but not private calendars. I submitted feedback on this a couple of days ago, and received a response today asking for more information.

A couple of clarifications:

• When you say "I'm having the same issue," do you mean that you are also seeing the duplication of names mentioned in the post you linked to?
• When you say "I am unable to..." what does that mean? Do you not have the red x buttons by each name to remove viewers/editors, or the green Add Person button? Or do you see those buttons, but they do nothing? Or they do something, but don't have the expected result?

[Moderator Note: This was originally posted in the Beta Calendar section, but since it refers to the current production calendar, I moved it to the regular Calendar section.]

It would be good to know if other admins are having trouble editing any private calendars. I'm trying to figure out what the issue is. I can't quite pinpoint it, though someone else had a similar issue besides David. Is it a difference between being a default admin versus an added admin?

davidpscoville wrote:I'm having the same issue. Although I am a stake calendar administrator I am unable to add, remove or change privileges for those able to view and edit private calendars.

When you say "unable" what exactly are you seeing? Do you not have the controls, or do you get a error message when you try to use them?

I can see where some stakes might consider it a feature that the calendar administrator can only manage public calendars.

I am a stake executive secretary. When I go to Settings, Calendars and then click on any of the private calendars, they all say they are view only. None of the editing capabilities of the other calendars are available there.

When you view the details of one of the view only private calendars do you see your name or your executive secretary calling in the list of editors or viewers? If so what is the setting next to it? If your name or your calling aren't in the list then it is functioning as it should. If this is the case you will need to have one of the users with the editing capability add you to the list with the appropriate rights.

kyleq wrote:When you view the details of one of the view only private calendars do you see your name or your executive secretary calling in the list of editors or viewers? If so what is the setting next to it? If your name or your calling aren't in the list then it is functioning as it should. If this is the case you will need to have one of the users with the editing capability add you to the list with the appropriate rights.

So you're saying that a Default Admin can't edit who has view and edit rights?

When I go into my stake's private calendar, I don't see my name or calling listed - but it appears I can edit the viewers and editors. At least the controls are not grayed out. I haven't tried to change anything.

RussellHltn wrote:So you're saying that a Default Admin can't edit who has view and edit rights?

When I go into my stake's private calendar, I don't see my name or calling listed - but it appears I can edit the viewers and editors. At least the controls are not grayed out. I haven't tried to change anything.

I see the same thing. One of our stake's private calendars has only the stake president and stake executive secretary listed as viewers/editors. That calendar doesn't appear in my list of calendars I can subscribe to. But I (as a Default Admin) was able to edit the calendar and add myself as a viewer/editor with no problem. Then that calendar appeared in my Subscriptions list and I can see and edit all the events.

As I recall, private calendars used to be more locked down than this in earlier versions of the calendar, but since our list of private calendars is quite stable, I have no idea when administrators started being able to edit permissions for private calendars that they neither created nor have edit permissions for.

aebrown wrote:As I recall, private calendars used to be more locked down than this in earlier versions of the calendar, but since our list of private calendars is quite stable, I have no idea when administrators started being able to edit permissions for private calendars that they neither created nor have edit permissions for.

I'm not sure as I'd want to completely go back to the old way. I'd be concerned about losing access to a calendar with calling turnover. Particularly if the users are added by name and not calling (which seems to be the default when a calendar is created).

aebrown wrote:I see the same thing. One of our stake's private calendars has only the stake president and stake executive secretary listed as viewers/editors. That calendar doesn't appear in my list of calendars I can subscribe to. But I (as a Default Admin) was able to edit the calendar and add myself as a viewer/editor with no problem. Then that calendar appeared in my Subscriptions list and I can see and edit all the events.

I don't see the same behavior. As ward clerk, I can see the same type of private "appointment" calendar (Bishop and Exec. Sec. only) in the calendar list but can't add myself to it (no "add user" link appears). Maybe this behavior is only on a stake level.

RussellHltn wrote:I'm not sure as I'd want to completely go back to the old way. I'd be concerned about losing access to a calendar with calling turnover. Particularly if the users are added by name and not calling (which seems to be the default when a calendar is created).

I agree. There could be situations where no one might have administrative rights for a calendar. I like the somewhat looser implementation from an administrative standpoint.

But from kyleq's post, it appears that this looser implementation is not intentional. The other side of the argument is that some calendars should be very confidential (a stake president's interviews, particularly with people with sensitive moral, emotional, or disciplinary issues, could easily be in that category) and so other administrators (which include even the website administrator, who might not even be a clerk) should not be able to see those events.

mfmohlma wrote:I don't see the same behavior. As ward clerk, I can see the same type of private "appointment" calendar (Bishop and Exec. Sec. only) in the calendar list but can't add myself to it (no "add user" link appears). Maybe this behavior is only on a stake level.

Thanks for passing that on. As I said, I think this behavior is unintentional, but it's interesting to see that it might happen only at the stake level.

My issue is slightly different. If I only leave the callings in as the viewers and editors on a private calendar no one can see it. It does not show until I add the peoples names in to view it.

puchacai wrote:My issue is slightly different. If I only leave the callings in as the viewers and editors on a private calendar no one can see it. It does not show until I add the peoples names in to view it.

Have you checked the CDOL to make sure the users are in the standard callings (black print) and not in a custom callings (orange print) - if not absent altogether?

Edit: I just checked, our stake's private calendars using using callings, not names.

I am listed as the executive secretary. It says I can view and edit but can do neither.

dlabau wrote:I am listed as the executive secretary. It says I can view and edit but can do neither.

Have you actually subscribed to the calendar you are talking about?

If you don't subscribe, you won't be able to view or edit, regardless of the permissions you are granted for private or public calendars. As executive secretary, you are a default administrator, so you have view/edit permissions for all public calendars; for private calendars you would have to be granted permission explicitly for each private calendar you need access to, which can be granted by name or by calling. But still you have to actually subscribe to see (and thus to edit) any calendar.

My executive secretary and I have been using the private 'stake president interviews' calendar for a few weeks now and it has been great! However, I tried to use it today, but it did not show up as a subscribed calendar. When I go into subscriptions, I see the calendar and it shows that I am unsubscribed. I push the button to subcribe to the calendar. The button turns blue and says 'subcribed'. When I return to the calendar, I do not see the 'stake president interviews' calendar on the left. If I return to subscriptions, the 'stake president interviews' calendar shows 'unsubscribed' again. I tried adding an appointment, and it allows me to add an appointment on that calendar. I just cannot see the calendar. I would appreciate any help on this matter since I am worried about missing an appointment.
Thank you.
Keven

I push the button to subcribe to the calendar. The button turns blue and says 'subcribed'. When I return to the calendar, I do not see the 'stake president interviews' calendar on the left.

This exact behavior is happening to our ward executive secretary. It is preventing him from reviewing & confirming upcoming bishopric interviews and other items.

Any advice would be great, or if I can help diagnose this bug somehow let me know.

@KevenHarsh and @komatta would you be able to send me some details to help with the testing of this issue? I've tried it out in our test environment and have not been able to reproduce the problem. I'm guessing I'll need to be able to see your exact calendars. Please send me a private message here in the forum (click on the Private Messages link in the header of the this forum). In the message send me the info you see when you go to http://www.lds.org/header and log in. You can simple copy all the contents of the page and paste it into the message.

This will allow me to simulate your user in the test environment.

I sent the private message to you as requested. Thanks for your help.
Keven

KevenHarsh wrote:I sent the private message to you as requested. Thanks for your help.
Keven

Dear "kyleq", Is there any update on this "Stake President Interviews" calendar problem? I should mention that my executive secretary is having the same problem. I am worried becuase we have appointments scheduled on this calendar that we have record of no where else. Since neither of us can see the calendar, I know that I am going to miss scheduled appointments which concerns me deeply. Anything you can do to help me would be appreciated. I will be glad to help in the trouble shooting process if necessary.

I am the stake clerk (have been for close to two years now and am in CDOL as such). Our former executive secretary created two private calendars, and granted rights by role - that is, all three members of the presidency, the executive secretary, and stake clerk for the stake presidency calendar, and the same roles, plus the high council, for the stake PEC calendar.

The problem is that no one - including the former executive secretary (he's still listed as such pending the setting apart of his successor) - can add anyone to the calendar. We were going to add the new executive secretary by name so he could work, but no one (including the stake president) can do so. See below (I don't know if the image is going to work or not, but thought I'd try).



The screen shows everyone I would expect to see as viewers/editors, and all of us can view and edit the calendar, but there is no link to "Add New Person" as seen in other calendars. The screen says "Stake Presidency (private) (View Only)", though it also says "Stake Clerk View and Edit".

Any assistance would be greatly appreciated...

Hi Keven. I tested the issue using the information you sent me a fresh copy of production data just yesterday and could not reproduce the problem in our test environment. From what I understand to reproduce the problem you go to the Subscriptions page, click to subscribe to the Stake President Interviews calendar then return to the main calendar. From there you never actually see the Stake President Interviews show up in the list of subscribed calendars and when you return to the Subscriptions page it appears unsubscribed. Is that correct?

If so I'd like you to try something for me using Firefox. First follow the instructions from this other thread to get the Firebug tool installed in Firefox.

After you have Firebug working in Firefox and you can see the events showing up as you refresh or change pages go to the Subscriptions page, click to subscribe the Stake President Interviews calendar and notice what shows up in Firebug. There should be something similar to http://www.lds.org/church-calendar/serv ... ribe/<some number>. Click the plus sign next to this line to expand it and click on the Response tab. I need to know what shows up in this tab. Also, I need to know if anything besides "200 OK" shows up next to the URL in Firebug.

If you'd like to work on it over the phone send me your phone number in a PM and when it would be best to call you during business hours. Hopefully we'll be able to track this issue down together.

@kevenharsch and kyleq: I'm a ward executive secretary and am having this same problem.

I was just called as the Executive Secretary. In the process of getting things set up the Bishop and I noticed that one of the previous Executive Secretaries was listed by name as having view only permissions in the Bishop's Appointments Private Calendar (obviously a privacy problem). It seems his name is there as he may have initially created the calendar. In trying to remove him we found that neither the Bishop nor myself have the rights to add or remove (as indicated by the lack of the red X or the add person buttons). We are both able to subscribe to the calendar and can add, edit, and delete events. When in the calendar's settings in the header bar it says Calendars >> Bishop's Appointments (View Only). Further down under "Viewers/Editors" it has both Bishop and Executive Secretary listed as view and edit. I am having the exact same problem with another private calendar called Bishopric, however in this one the same individual listed by name has view and edit rights.

einteil wrote:@kevenharsch and kyleq: I'm a ward executive secretary and am having this same problem.

I would also like to help solve this problem. It's very frustrating for me as executive secretary as well as the bishop.

I am subscribed. On all of the private calendars, I am both subscribed and listed by calling as an editor. I am getting the "View Only" notification without the capacity to edit in any way, including changing the callings or names of individuals that may view or edit the calendar.

aebrown wrote:Have you actually subscribed to the calendar you are talking about?

If you don't subscribe, you won't be able to view or edit, regardless of the permissions you are granted for private or public calendars. As executive secretary, you are a default administrator, so you have view/edit permissions for all public calendars; for private calendars you would have to be granted permission explicitly for each private calendar you need access to, which can be granted by name or by calling. But still you have to actually subscribe to see (and thus to edit) any calendar.

dlabau wrote: On all of the private calendars, I am both subscribed and listed by calling as an editor. I am getting the "View Only" notification without the capacity to edit in any way, including changing the callings or names of individuals that may view or edit the calendar.

To be an editor you must currently have "View and Edit" permissions. It is possible that when those private calendars were set up that your calling had "View and Edit" permissions but at some point another user with "View and Edit" permissions changed your permissions to "View Only". If you know another user with "View and Edit" permissions for each private calendar you can have that person check the permissions for your calling in the private calendars.